Position Summary
The Program Officer will oversee the execution, coordination, monitoring, and stakeholder engagement for multiple projects at Alone Initiative. This role will primarily focus on leading the “Transforming Helmet Safety in Kenya: From Regulation to Market Compliance” initiative, which aims to enhance motorcycle helmet safety regulations, compliance frameworks, and institutional coordination across Kenya. In addition to spearheading this project, the officer will provide support in the implementation of other Alone Initiative projects. Key responsibilities include facilitating policy discussions, conducting technical consultations, managing stakeholder coordination, executing research initiatives, overseeing monitoring and evaluation efforts, and engaging with government entities, development partners, transport stakeholders, and civil society organizations. The ideal candidate will possess robust project coordination capabilities, a proven background in policy or governance-related initiatives, and a strong commitment to road safety, transport governance, public policy, standards compliance, or sustainable mobility.
Oversee core duties including the development and execution of strategic initiatives, management of cross-functional teams, and maintenance of high-performance standards. Lead critical projects from inception to completion, ensuring alignment with organizational objectives while fostering collaboration across departments. Monitor key performance indicators to assess progress, identify areas for improvement, and implement data-driven solutions. Serve as a primary liaison between senior leadership and operational teams, facilitating transparent communication and ensuring accountability at all levels. Additionally, analyze market trends and competitive landscapes to inform decision-making and drive sustainable growth.
The incumbent will be responsible for overseeing project execution and ensuring timely delivery of project milestones. They will manage project schedules, allocate resources efficiently, and coordinate between various stakeholders to maintain alignment with project objectives. Additionally, the role requires meticulous tracking of progress, identification of potential risks, and implementation of mitigation strategies to ensure successful project completion. Strong organizational skills and attention to detail are essential, along with the ability to communicate effectively with team members and senior management.
Assist in executing project initiatives daily, ensuring adherence to approved schedules, timelines, and donor specifications.
Coordinate and oversee the logistical arrangements and strategic planning for a diverse range of professional engagements, including workshops, consultations, policy dialogues, validation meetings, and stakeholder forums.
Monitor project timelines and verify the punctual completion of outputs and deliverables.
Ensure comprehensive documentation of activities, attendance records, meeting reports, and project files is maintained.
Assist in the procurement and administrative functions essential to project execution, ensuring smooth operational workflows and adherence to organizational protocols throughout the implementation phase.
Engaging with stakeholders and cultivating strategic partnerships are essential responsibilities of this role. The position demands strong interpersonal skills to build and sustain relationships with key internal and external parties, ensuring alignment with organizational objectives. Effective communication and negotiation abilities are required to address diverse stakeholder needs, facilitate collaboration, and advocate for shared goals. Additionally, the role involves identifying partnership opportunities, negotiating agreements, and monitoring the performance of collaborative initiatives to maximize mutual benefits.
Coordinate interactions with essential stakeholders such as the Kenya Bureau of Standards, National Transport and Safety Authority, Kenya Revenue Authority, Ministry of Investments, Trade and Industry, boda associations, county governments, private sector entities, and development partners.
Coordinate the engagements of the National Helmet Wearing Coalition (NHWC) seamlessly to ensure effective implementation and alignment with organizational objectives.
Craft compelling stakeholder communication materials, including briefs, invitations, and follow-up documentation.
Foster strong, collaborative partnerships with project stakeholders and technical authorities to ensure alignment and mutual success.
Research, Policy, and Technical Support
Conduct in-depth analysis and evaluation of policies and programs to identify gaps, trends, and opportunities for improvement. Provide evidence-based recommendations to inform decision-making processes and strategic planning. Develop and maintain technical documentation, guidelines, and frameworks to support implementation and compliance. Collaborate with stakeholders across departments to ensure alignment with organizational goals and regulatory requirements. Monitor and assess the impact of policies and initiatives, reporting findings to leadership and relevant parties. Offer specialized technical expertise to address complex challenges and enhance operational efficiency.
The support desk conducts reviews of policies, performs comprehensive analysis, maps key stakeholders, and gathers essential data.
Support the creation of policy briefs, technical reports, workshop summaries, and advocacy materials.
Skilled professionals will collaborate closely with consultants and technical specialists to conduct situational evaluations and establish comprehensive guidelines.
Generate evidence to support helmet compliance assessments, certification processes, and governance frameworks for road safety initiatives.
Monitoring, evaluating, and fostering organizational learning are critical functions within the Monitoring, Evaluation, and Learning (MEL) framework. This role involves systematically tracking progress toward strategic objectives, assessing the effectiveness and impact of programs, and extracting actionable insights to inform decision-making. A key responsibility includes designing and implementing robust data collection methodologies, analyzing performance metrics, and generating clear, concise reports to stakeholders. Additionally, the position requires collaboration across teams to ensure alignment with project goals, adherence to best practices, and continuous improvement through adaptive learning initiatives. Candidates should possess strong analytical skills, proficiency in data management tools, and a deep understanding of MEL principles and frameworks to drive evidence-based strategies.
Assist in the execution of the project monitoring and evaluation framework to ensure systematic tracking and assessment of project progress and outcomes.
Collect, gather, and process project data and key indicators systematically. Ensure the data is accurate, consistent, and free of errors through meticulous validation and refinement. Conduct thorough examinations to identify trends, patterns, and insights that support informed decision-making and strategic planning.
Prepare monthly, quarterly, and donor reports to ensure accurate and timely documentation.
Monitor project deliverables, identify potential risks, document key lessons learned, and compile success stories to enhance future project planning and execution.
Facilitate collaborative learning initiatives and gather input from key stakeholders to inform decision-making and program improvements.
Craft and disseminate communications while enhancing organizational visibility to engage stakeholders and amplify brand presence through strategic messaging and media outreach initiatives.
Engage stakeholders and enhance public understanding through strategic awareness initiatives and effective communication efforts.
Facilitate strategic digital outreach by managing the distribution of project deliverables across social media platforms and partner networks to maximize visibility and engagement.
Facilitate media interactions and enhance project visibility throughout scheduled events and promotional initiatives.
Capture and compile project impact stories, photographs, and communication materials to document outcomes and key milestones.
The position provides financial oversight and administrative assistance to ensure efficient operations and compliance with organizational policies. Responsibilities include managing budgets, processing transactions, reconciling accounts, and preparing financial reports. Additionally, the role involves coordinating administrative tasks such as scheduling meetings, maintaining records, and supporting departmental workflows. Strong proficiency in accounting software, attention to detail, and the ability to multitask in a fast-paced environment are essential requirements. Effective communication and organizational skills are also critical for success in this role.
Monitor expenditures and oversee budget tracking activities to ensure financial alignment and accountability.
Develop, monitor, and finalize activity budgets, process payment requests, and maintain accurate accountability documentation.
Ensure adherence to all organizational guidelines as well as donor-established policies and procedures.
Facilitate the planning and execution of travel logistics, including coordinating arrangements for meetings and field activities.
Assist in the acquisition and management of goods and services required for project execution, ensuring alignment with procurement policies and timelines.
Bachelor’s degree in Computer Science, Information Technology, or a related field is mandatory. A minimum of five years of hands-on experience in software development, with a proven track record in designing and implementing scalable solutions, is required. Proficiency in multiple programming languages (e.g., Java, Python, C++) and familiarity with development frameworks (e.g., Spring, Django, .NET) are essential. Strong problem-solving abilities, attention to detail, and excellent communication skills are also necessary. Candidates should possess experience with database management, cloud platforms (e.g., AWS, Azure), and DevOps practices, along with a commitment to continuous learning and professional growth.
A bachelor’s degree in Public Policy, Development Studies, Law, Political Science, Transport Planning, International Relations, Project Management, Public Health, or a closely related discipline is required.
A minimum of three years of hands-on professional experience in project coordination, governance frameworks, policy advocacy, road safety initiatives, public sector engagement, or development programming is required.
Professionalized Version:
Proven track record in collaborating with governmental bodies, civil society groups, or projects financed by external donors.
Demonstrates a comprehensive grasp of policy development cycles, effective stakeholder interaction strategies, and the nuances of regulatory environments.
Skilled in conducting research, crafting detailed reports, and preparing comprehensive project documentation.
Proficiency in road safety protocols, transport governance frameworks, adherence to regulatory standards, or insights into mobility challenges represents an additional asset.
Facilitated workshops, consultations, and multi-stakeholder forums with a proven track record of engagement and collaboration.
Organizational acumen and the capacity to manage time effectively are essential attributes for this role.
Proficiency in the procedures for accession to international conventions administered by the United Nations is required.
Proficient candidates must demonstrate a robust set of specialized skills and professional competencies tailored to the demands of this position. Essential qualifications include strong analytical abilities, effective communication proficiency, and a demonstrated aptitude for problem-solving within dynamic environments. Furthermore, the ideal applicant will exhibit leadership potential, adaptability to evolving challenges, and a commitment to continuous professional development. Technical expertise in relevant software, systems, or methodologies is also a critical requirement, alongside a track record of delivering measurable results in prior roles.
Exceptional proficiency in crafting comprehensive reports and delivering clear, persuasive communications.
Exceptional ability to collaborate effectively and build strong relationships with colleagues and stakeholders.
Demonstrated skill in prioritizing competing priorities while consistently meeting strict deadlines is essential.
Exceptional skills in analysis and problem resolution are essential.
Demonstrated expertise in utilizing Microsoft Office Suite and digital collaboration platforms is essential.
Demonstrated capability to operate autonomously as well as in cross-functional teams, seamlessly integrating into diverse professional settings.
Upholding unwavering ethical standards, demonstrating professionalism, and maintaining meticulous attention to detail are essential qualities for this role.
A strong preference exists for candidates who demonstrate the following qualities.
Demonstrates a strong commitment to advancing road safety, equity in mobility, and the transformation of public policy.
Professional experience in collaborating with key stakeholders within the transportation industry or community-focused organizations is required.
Proficiency in gender-responsive programming and inclusive mobility methodologies is required.
Proficiency in donor compliance and grants execution would be highly beneficial.
What Flone Offers
We have an opportunity to play a key role in shaping national road safety policies and driving impactful reform initiatives.
Engagement with high-level policy initiatives and cross-sectoral partnerships is essential.
Operates within a vibrant and purpose-driven professional setting.
Professional development and educational prospects through engagement with regional and global road safety networks are available.
Qualifications
BA/BSc/HND
Experience Required
3 years
