Primary duties involve overseeing project execution, ensuring alignment with strategic objectives, and maintaining high standards of quality throughout all phases of development. The role requires close collaboration with cross-functional teams to facilitate seamless communication, resolve operational challenges, and drive project milestones to completion. Additionally, the position entails monitoring performance metrics, identifying areas for improvement, and implementing corrective actions to enhance efficiency and productivity. Candidates must possess strong analytical skills, proficiency in industry-specific tools, and the ability to adapt to evolving business demands while adhering to regulatory and compliance standards.
Responsible for overseeing financial reporting processes and maintaining the general ledger, ensuring accuracy, compliance, and timely financial close. This role involves preparing and analyzing financial statements, reconciling accounts, and ensuring adherence to accounting standards and regulatory requirements. Collaboration with cross-functional teams to gather financial data, resolve discrepancies, and support audits is essential, as are strong analytical skills and proficiency in financial software.
Compile monthly, quarterly, and annual financial statements and management accounts with precision and efficiency, adhering strictly to IFRS standards.
Responsible for maintaining the integrity of the general ledger, examining journal entries, and confirming that all accounting records are thorough, precise, and prepared for audits.
Oversee the completion of month-end and year-end closing procedures, which encompass the accurate recording of accruals, prepayments, deferred income, and revenue recognition.
Conduct monthly reconciliations for bank accounts, Mesa transactions, petty cash, customer accounts, and supplier records, ensuring all discrepancies are resolved within the specified timeframes.
Develop comprehensive variance analysis reports and executive management dashboards to assist leadership in making informed, data-driven decisions.
Maintain and refine Microsoft Dynamics NAV ERP system workflows to improve reporting precision and minimize manual intervention.
Budgeting, cash flow monitoring, and project financial management are essential responsibilities for this role, ensuring precise allocation of resources, maintaining liquidity, and tracking financial performance against project milestones. The position requires strong analytical skills to assess financial data, forecast future trends, and identify cost-saving opportunities while adhering to budgetary constraints. Additionally, proficiency in financial software and tools is necessary to generate accurate reports, reconcile accounts, and provide actionable insights to stakeholders. Experience in project accounting, variance analysis, and financial risk mitigation is highly valued, along with the ability to collaborate with cross-functional teams to optimize financial outcomes.
Oversee the yearly budget preparation, systematically tracking departmental and project expenditures against allocated budgets while delivering insightful variance analyses.
Develop weekly cash flow projections and daily cash position summaries to facilitate liquidity management and payment planning.
Maintain AR/AP project and contract tracking systems to provide real-time visibility into outstanding balances, milestone billing schedules, and payment timelines for all active client contracts and vendor agreements.
Monitor accounts receivable aging, oversee Days Sales Outstanding (DSO), and implement structured strategies to proactively reduce outstanding balances through efficient collections follow-up.
Engage in collaborative financial reviews with project managers, ensuring alignment on budget distributions, cost management strategies, and milestone-based billing processes.
Responsible for overseeing taxation matters and ensuring adherence to statutory compliance requirements.
Prepare and submit all mandatory returns punctually, including VAT, PAYE, NSF, SHIP (formerly NAIF), WHT, Housing Levy, NITA, and HELD loan deductions, in strict adherence to KRA and other applicable regulatory deadlines.
Ensure a meticulously organized compliance calendar is maintained, thereby guaranteeing the absence of statutory penalties for all tax and Labour-related obligations.
Prepare the VAT compliance file by reconciling system-generated VAT outputs with the autopopulated data from KRA tax, and submit the finalized CSV templates through the tax portal.
Prepare corporate income tax documentation by developing working papers, extracting trial balance details, and reconciling supporting schedules for engagement with external tax consultants.
Coordinate KRA audits and regulatory engagements, ensuring comprehensive documentation is maintained, and all audit queries are resolved promptly within established timelines.
The role involves facilitating audit processes and ensuring the integrity of internal controls within the organization. Responsibilities include collaborating with cross-functional teams to gather documentation, validate compliance with policies and procedures, and address any control deficiencies. The position requires strong analytical skills, meticulous attention to detail, and the ability to communicate findings clearly to stakeholders. Proficiency in audit frameworks, risk management principles, and relevant software tools is essential. Additionally, the role demands adherence to regulatory standards and the capacity to implement corrective actions as needed.
Coordinate internal and external audit activities by ensuring reconciled schedules are maintained, compiling supporting documentation, and responding promptly to audit inquiries.
Design, document, and implement standardized operating procedures (SOPs) for finance and administration to enhance internal controls, streamline process uniformity, and maintain continuous audit preparedness throughout the year.
Monitor financial risks and develop effective strategies to mitigate them, while ensuring adherence to the company’s established financial policies and regulatory standards.
Oversee and guide junior finance team members, ensuring accuracy in accounting entries while providing instruction on established financial protocols.
We are seeking a skilled professional to oversee Human Resources Administration functions, ensuring efficient management of employee records, compliance with labor regulations, and support for workforce-related processes. The ideal candidate will possess strong organizational abilities, attention to detail, and expertise in HR policies and procedures. Key responsibilities include maintaining accurate personnel files, processing payroll and benefits administration, coordinating recruitment efforts, and facilitating employee relations initiatives. Proficiency in HR software, exceptional communication skills, and the ability to handle confidential information with discretion are essential. A bachelor’s degree in Human Resources, Business Administration, or a related field, along with relevant certifications, is preferred. Prior experience in a similar role is highly valued.
Oversee the complete monthly payroll cycle for all employees, guaranteeing precise salary calculations, allowances, and statutory deductions in strict accordance with Kenyan labor laws.
Responsibilities include ensuring the meticulous organization and security of employee records, encompassing contracts, leave management systems, salary advances, and all relevant personnel documentation.
Support recruitment operations by managing interview scheduling, handling onboarding paperwork, and facilitating contract finalization.
Oversee the complete lifecycle of employee transitions by administering onboarding and offboarding protocols, ensuring comprehensive clearance procedures are executed, and final dues are accurately reconciled.
Utilize ERP workflows to monitor leave balances, staff advances, and employee account activities, ensuring accurate tracking and financial oversight.
Handles administrative duties and procurement activities to ensure smooth operational workflows. Manages documentation, correspondence, and records while coordinating vendor interactions and purchase requisitions. Maintains inventory levels, tracks expenditures, and verifies invoices for accuracy. Ensures compliance with organizational policies and procurement regulations. Collaborates with cross-functional teams to streamline processes and enhance efficiency. Requires strong organizational skills, attention to detail, and proficiency in procurement software.
Oversee the contracts register for client contracts and vendor agreements, ensuring diligent tracking of expiration dates and renewal schedules.
Review procurement documents, including local purchase orders, invoices, and delivery notes, to confirm accuracy and completeness. Draft payment vouchers and validate that all necessary approvals have been obtained prior to releasing funds.
Coordinate vendor interactions, oversee office supply procurement and maintenance scheduling, and handle administrative arrangements for training sessions, workshops, and staff travel.
Oversee and manage the fixed assets register, providing assistance during scheduled asset verifications to ensure accuracy and compliance.
Work collaboratively with financial institutions, auditors, tax advisors, and regulatory authorities to address financial reporting obligations, ensure adherence to compliance standards, and fulfill audit specifications.
Required Skills / Experience
A bachelor’s degree in commerce with a specialization in finance, accounting, or business administration, or in a closely related discipline, is required.
A CPA (Certified Public Accountant) credential is required for this role, ensuring expertise in accounting principles, tax regulations, and financial reporting standards. Candidates must possess a bachelor’s degree in accounting or finance, along with a minimum of two years of relevant experience in audit, tax, or advisory services. Strong analytical skills, proficiency in GAAP and GAS, and familiarity with ERP systems are essential. The ability to communicate complex financial information clearly and work under tight deadlines is critical. Additionally, adherence to ethical standards and a commitment to continuous professional development are expected.
Minimum 5 years of hands-on finance and administration experience is required, with a strong emphasis on progressive growth within these fields.
Proven track record in overseeing full-cycle financial operations, encompassing financial reporting, general ledger administration, payroll processing, and adherence to statutory regulations.
Demonstrated expertise in developing and deploying finance standard operating procedures, internal control systems, and regulatory compliance frameworks.
Auditing experience encompassing the planning and execution of internal, external, and Key Result Area (KRA) audits is required.
Proficiency in Microsoft Dynamics NAV is considered a valuable asset.
Demonstrates meticulous attention to detail while upholding the highest standards of accuracy, integrity, and thoroughness in maintaining financial records and preparing reports.
Proficient in both English and Kiswahili, both orally and in writing, capable of articulating financial insights in a clear, accessible manner for stakeholders outside the finance domain. Demonstrates exceptional autonomy and accountability, delivering results efficiently with little to no oversight while maintaining a proactive approach to tasks and responsibilities.
Seasoned in cultivating productive relationships with stakeholders, you excel at professional communication with management, auditors, regulatory entities, clients, and vendors alike.
Demonstrates exceptional organizational skills, adept at balancing competing priorities while consistently meeting stringent deadlines and upholding rigorous standards in high-pressure environments.
A dynamic professional who thrives in team environments while demonstrating leadership and mentorship capabilities to guide junior staff, cultivating a culture rooted in accountability and ongoing growth.
Adaptable and results-driven, you excel at pinpointing inefficiencies in processes and introducing effective solutions to enhance performance.
Maintains the utmost professional integrity and strict confidentiality when managing sensitive financial and HR data.
Please submit your CV to hr@kobby.co.ke by May 31, 2026.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
3 - 5 years
