Oversee and execute core responsibilities integral to the role, including but not limited to strategic planning, team leadership, and operational oversight. Ensure adherence to company policies while driving efficiency and productivity across assigned projects. Collaborate with cross-functional teams to align objectives and resolve challenges proactively. Maintain accountability for performance metrics, reporting on progress and implementing improvements as necessary. Foster a culture of innovation and continuous development to meet evolving business demands.
Provide leadership and management for administrative office functions and operations to ensure a productive, secure, and supportive workspace throughout the Head Office and Branch network.
Oversee and maintain all lease documentation pertaining to branch locations and company-owned properties, ensuring accuracy and compliance with relevant regulations.
Overseeing and safeguarding company assets at all times, along with maintaining accurate records of their status and condition.
Establish and maintain an organized, efficient filing system to support departmental operations, ensuring accuracy and accessibility of records.
Responsible for managing and refreshing office inventory, furniture, and equipment in coordination with the finance department.
Ensure timely payment of all utility bills to prevent any service disruptions at both the head office and branch locations.
Responsibilities include maintaining sufficient office supply levels at both the head office and branch locations.
Maintaining current and accurate compliance documentation, including all necessary permits and relevant regulatory records, is essential to our operations.
Responsibilities include overseeing diverse service providers and guaranteeing adherence to quality service standards.
Collaborate with various departments to guarantee the completion of all administrative tasks.
Oversee utility bill monitoring, verifying that all invoices are submitted for approval and processed for payment promptly.
Ensure the proper dissemination of critical branch and tenant documentation, including lease agreements, compliance materials, invoices, and receipts.
Maintain accurate and organized records of store inventory to ensure effective management.
Responsible for the organization and management of lease and contract documents within the property management department.
Monitor and oversee the property maintenance work order log, ensuring accurate documentation and timely updates while preparing detailed status reports on the progression of ongoing work orders.
Address all inquiries, grievances, and issues raised by tenants, staff members, or branch representatives promptly and efficiently.
Prepare reports in a timely manner and develop presentations as directed by the department head.
Bachelor’s degree in Computer Science, Information Technology, or a related field is mandatory. Candidates must possess at least three years of hands-on experience in software development, with a focus on Python, Java, or C++. Proficiency in database management systems, such as MySQL or PostgreSQL, is essential. Strong problem-solving skills and the ability to work collaboratively in a team environment are required. Familiarity with cloud platforms like AWS or Azure is advantageous. Excellent communication skills, both written and verbal, are necessary to articulate technical concepts to diverse audiences. The role demands a commitment to continuous learning and adaptability to evolving technologies.
A bachelor’s degree in Land Economics or Real Estate Management is required.
Seeking a candidate with at least one year of hands-on experience in property management, specifically within a fast-paced, client-focused setting.
Proven expertise in [specific skills] is essential, with a minimum of [X years] of hands-on experience in [relevant field/industry]. Proficiency in [specific tools, software, or methodologies] is mandatory, supported by strong analytical and problem-solving capabilities. Superior communication abilities, both written and verbal, are critical for collaborating with cross-functional teams and stakeholders. A commitment to continuous learning and staying current with industry trends is expected. Additionally, candidates must demonstrate exceptional organizational skills, attention to detail, and the capacity to manage multiple priorities effectively.
Possesses a solid understanding of office management protocols and fundamental accounting concepts.
Proven expertise in utilizing the Microsoft Office Suite with a strong command of Word, Excel, PowerPoint, and Outlook to enhance productivity and streamline workflows.
Highly developed organizational abilities are essential for this role. The ideal candidate must demonstrate exceptional proficiency in managing multiple tasks, prioritizing responsibilities effectively, and maintaining meticulous attention to detail in all aspects of the position. This includes the ability to coordinate schedules, streamline processes, and ensure seamless workflow continuity. Additionally, strong time management skills are required to meet deadlines consistently while adapting to shifting priorities as needed.
Demonstrates exceptional proficiency in conveying information clearly and effectively, both verbally and in writing. Exhibits strong interpersonal abilities to engage with stakeholders at all levels, ensuring alignment and understanding across diverse audiences.
Seeking an individual who thrives in collaborative environments and prioritizes client satisfaction as a key objective.
Demonstrates sound judgment and upholds strict confidentiality in all professional interactions and decision-making processes.
Demonstrated capacity to manage a variety of tasks and assignments concurrently while maintaining efficiency and attention to detail.
Qualified applicants should submit their CV, cover letter, and current compensation details to hr_recruitment@madison.co.ke by June 17, 2026, with the job title included in the email subject line.
Qualifications
BA/BSc/HND
Experience Required
1 year
