About the Role
The Director of Human Resources and Business Administration will oversee a comprehensive range of HR functions, such as recruiting and onboarding new employees, managing benefits and payroll, fostering professional development, ensuring adherence to HR policies, and providing leadership in business administration, financial oversight, budgeting, and procurement. Additionally, the Director will champion staff well-being and cultivate a collaborative, high-performing team culture to advance Kenya Connect’s mission.
Overseeing and executing a broad spectrum of tasks, the role entails managing daily operations, coordinating team efforts, ensuring adherence to company policies, and maintaining high standards of productivity and efficiency. Key responsibilities include developing and implementing strategic plans, analyzing performance metrics to drive improvements, fostering a collaborative work environment, and addressing operational challenges proactively. Additionally, the position requires meticulous attention to detail in reporting, budget management, and resource allocation, while also facilitating communication between departments to align objectives and optimize workflows.
The position involves overseeing various human resources functions, including recruitment, employee onboarding, performance management, and compliance with labor regulations. Responsibilities also include handling employee relations, benefits administration, payroll processing, and maintaining accurate personnel records. Candidates must possess a bachelor’s degree in human resources or a related field, along with at least three years of relevant experience in an HR role. Strong interpersonal and communication skills are essential, as is proficiency in HR management software and Microsoft Office Suite. The ability to maintain confidentiality and handle sensitive information with discretion is required.
Oversee staff attendance, encompassing both arrival and departure times, as well as the management of leave requests and sick days.
Oversee the processing of applications for job and internship opportunities in collaboration with the Senior Leadership team.
Responsible for managing the entire recruitment process, including the hiring and integration of new employees and interns.
Working alongside the senior programs director and coordinators, our team will establish key performance objectives and create comprehensive work plans to ensure alignment with strategic goals.
Conduct semi-annual and annual performance evaluations in collaboration with supervisors to assess staff contributions and development.
Craft meticulous and current job descriptions that accurately reflect the roles and responsibilities of all employees.
Oversee the administration and evaluation of employee health care plans and insurance coverage options.
Collaborate with colleagues to develop and implement staff enrichment, team-building, and recreational programs.
Consulting closely with the Executive Director, you will oversee salary administration by developing competitive compensation packages, conducting reviews, and ensuring alignment with established compensation guidelines and salary structures.
Ensure the secure management and preservation of employee records in strict adherence to the Data Protection of Personal Information Act (No. 24 of 2019), safeguarding confidentiality at all times.
The Executive Director will receive support to guarantee the organization adheres to all HR statutory reporting obligations and labor law requirements.
Consult with senior leadership regarding the legal ramifications and broader consequences associated with HR-related choices.
Collaborate with supervisors to assess staff training requirements and identify appropriate trainers or training institutions.
All employees must consistently comply with established health and safety protocols to maintain a secure and compliant work environment.
Ensure seamless coordination of vehicle schedules to effectively support program operations.
The role involves managing the timely servicing of vehicles and other motorized equipment while ensuring costs remain as economical as possible.
Oversee the administration and preservation of service agreements and contracts, ensuring adherence to terms and compliance with established standards throughout their lifecycle.
Craft and sustain robust, current security protocols to safeguard the organization’s assets and personnel.
Oversee the organization and maintenance of both paper-based and electronic personnel files to ensure accuracy, confidentiality, and compliance with relevant regulations.
Consult with the Leadership Team to address and resolve workplace conflicts effectively.
Assist with compiling and drafting HR and finance reports to be submitted to the Kenya NGO Board and US-based nonprofit organizations.
Compliance with data protection regulations and ethical data collection practices must be maintained at all times.
We are seeking a highly organized professional to oversee a range of administrative functions within our organization. The ideal candidate will manage office operations, coordinate schedules, handle correspondence, and maintain accurate records to ensure efficient workflow. Proficiency in office software, strong communication skills, and exceptional attention to detail are essential for this role. Additionally, the candidate should be adept at problem-solving and possess the ability to prioritize tasks effectively.
Collaborate closely with Senior Staff and coordinators to ensure alignment between program budgets and planned activities.
Conduct a thorough examination of program expenditure reports verifying that financial allocations align precisely with established targets and deliverables.
Identify financial discrepancies that could potentially disrupt program execution and propose appropriate remedial measures to address them.
Deliver financial data to facilitate resource mobilization initiatives and donor reporting processes.
To maintain cost efficiency while maximizing organizational resources, oversee the prudent allocation and utilization of all available assets within the company.
Develop and uphold robust internal control systems specifically for equipment inventory management to ensure accuracy, accountability, and compliance with organizational policies and regulatory standards.
Develop and manage the budgeting process, ensuring accurate financial planning and allocation of resources to meet organizational objectives.
Conduct a comprehensive review of payroll reports in collaboration with the accountant, then authorize and validate the wages and salary payrolls for the organization.
Responsible for managing the acquisition of goods and materials for Kenya Connect, with a focus on securing cost-effective solutions, negotiating equitable pricing, and adhering to established procurement policies and procedures.
Offer supervision to the Accountant and authorize payments in collaboration with the Executive Director.
Ensure adherence to internal policies, legal regulations, and donor-mandated requirements governing administrative and financial operations.
Seeking candidates with a bachelor’s degree in a relevant field, along with a minimum of three years of professional experience in a comparable role. Proficiency in industry-standard software and tools is essential, alongside strong analytical and problem-solving abilities. Excellent communication skills, both written and verbal, are required to collaborate effectively with cross-functional teams. The ideal candidate will demonstrate a track record of delivering results-driven projects and possess a passion for continuous learning and professional growth.
A Bachelor’s degree in Human Resource Management or a closely related field is required.
A minimum of five years of hands-on Human Resources experience, ideally within an international or local NGO setting, coupled with a strong grasp of HR best practices, industry standards, staff medical insurance protocols, and compliance with Kenyan employment laws.
As a fully accredited member of the Institute of Human Resource Management, holding a current and valid practicing license, you will demonstrate expertise in HR practices and compliance with professional standards.
Candidates holding the position of CPA III or higher will receive preferential consideration.
Proficient in computer operations with advanced skills in Microsoft Word, Excel, and QuickBooks, as well as Google Docs, ensuring efficient document creation, data management, and financial tracking.
Proficient in workplace safety legislation and employee benefits compliance regulations.
Proficient in understanding and applying taxation laws to ensure compliance and optimize tax-related processes.
The position requires exceptional proficiency in English and the ability to craft well-structured, insightful reports with clarity and precision.
Detail-oriented professionals with exceptional interpersonal abilities and a proven talent for coaching and mentoring are sought.
Experience assessing program budgets and performing value-for-money or cost-effectiveness evaluations is required.
Please ensure your application includes a cover letter, a current CV, and all relevant certificates, which should be sent to jobs@kenyaconnect.org. Additionally, provide the names, titles, email addresses, and phone numbers of three references within your CV. While you may include one letter of recommendation with your application, this is optional and not mandatory.
Qualifications
BA/BSc/HND
Experience Required
5 years
