Job Summary
KEDAH Ceramics is searching for a meticulous Warehouse (WH&L) Documentation Specialist to oversee the organization, accuracy, and upkeep of warehouse records, stock movement documentation, and inventory data within the carton warehouse. The position involves ensuring immediate updates for inbound and outbound materials, facilitating inventory reconciliation, and upholding rigorous documentation standards within a high-speed warehouse setting.
Manage and oversee the full range of assigned duties, ensuring alignment with organizational objectives and established timelines. Drive accountability by leading initiatives that enhance operational efficiency, while actively collaborating with cross-functional teams to achieve collective goals. Prepare and present detailed reports, analyzing performance metrics to identify trends and recommend strategic improvements. Serve as a key liaison, facilitating clear communication between departments to resolve challenges and streamline workflows. Uphold compliance with industry regulations and internal policies, maintaining rigorous standards of quality and accuracy. Oversee project execution, assigning tasks and monitoring progress to ensure timely completion and adherence to budget constraints. Foster a culture of continuous improvement by mentoring team members and encouraging professional development opportunities.
Maintain precise and prompt updates of all incoming and outgoing warehouse materials within the system and associated records.
Maintain precise tracking records for belts, pallets, hardware, timbers, and all other warehouse assets to ensure accurate inventory management and operational efficiency.
Compile daily stock reports for each warehouse, pinpoint discrepancies, investigate underlying causes, and promptly escalate concerns to the Warehouse Manager or Head of Department.
Collaborate with the issuing team to manage waybills and delivery notes, while also coordinating with the receiving team to process Finished Goods Receipt Notes (FGRN).
Prepare, validate, and examine warehouse inventory movement documents, confirming consistency between system records and physical stock to maintain accuracy.
Analyze discrepancies between physical inventory and system records to ensure accuracy, promptly reporting any inconsistencies for necessary corrective measures.
Ensure all warehouse stock movement records are accurately filed and maintained with proper documentation controls.
Maintain impeccable storage cleanliness and organization while strictly adhering to the 5S standards across your designated warehouse section.
Conduct stock audits and inventory verification exercises as needed.
Work collaboratively with multiple departments to facilitate seamless warehouse documentation processes and enhance overall operational efficiency.
Execute any additional tasks as directed by supervisory or executive personnel.
A Bachelor’s degree in Computer Science, Information Technology, or a related field is required, along with a minimum of three years of experience in software development. Proficiency in multiple programming languages such as Python, Java, or C++ is essential, along with familiarity with database management systems and cloud computing platforms. Strong problem-solving skills and the ability to work collaboratively in a team environment are also necessary. Additionally, candidates must possess excellent communication skills to effectively convey technical information to both technical and non-technical stakeholders. A solid understanding of software development methodologies and best practices is expected.
Seeking candidates with a minimum of one to two years of hands-on experience in data management, warehouse operations, or logistics documentation.
A bachelor’s degree or diploma in Logistics, Supply Chain Management, Business Administration, or an equivalent discipline is required.
Skilled in utilizing Microsoft Word, Excel, and PowerPoint with a high degree of competence.
Demonstrates a comprehensive grasp of inventory documentation protocols and warehouse operational workflows.
Requires meticulous focus on detail and precision when managing data.
Skilled in effectively conveying information and fostering collaborative interactions.
Demonstrated capacity to thrive in a dynamic and rapidly evolving operational setting.
Possesses exceptional analytical capabilities and a keen ability to resolve complex issues efficiently. Demonstrates strong proficiency in evaluating data, identifying patterns, and developing effective solutions to address challenges.
Demonstrates a range of essential competencies, including the ability to analyze complex problems, make informed decisions, and adapt to evolving circumstances. Exhibits strong interpersonal skills to collaborate effectively with cross-functional teams and stakeholders. Maintains a results-driven mindset while adhering to high standards of professionalism and ethical conduct. Possesses advanced organizational abilities to prioritize tasks and manage competing deadlines efficiently. Engages in continuous learning to stay current with industry trends and technological advancements. Embraces leadership qualities to mentor team members and drive collective success.
Ensuring the precision of data and maintaining accurate reporting are critical responsibilities for this role. Attention to detail is essential to guarantee the integrity of information and to produce reliable reports. Strong analytical skills are required to interpret data correctly and to identify any discrepancies that may arise. Proficiency in data management tools and software is necessary to efficiently compile, analyze, and present findings. The ability to communicate insights clearly and concisely to stakeholders is also a key requirement.
Our role entails overseeing the organization, updating, and maintenance of all inventory-related records to ensure accuracy and compliance with established protocols. This includes verifying stock levels, tracking movement of goods, and recording discrepancies or adjustments as needed. Strong attention to detail and proficiency in inventory management software are essential to meet the demands of this position.
Meticulous attention to detail is essential for ensuring accuracy and precision in all tasks. This role demands a high level of focus to identify discrepancies, verify data, and maintain consistency in deliverables. Candidates must demonstrate the ability to spot errors, follow protocols rigorously, and uphold stringent quality standards throughout their work.
The position requires strong communication skills to liaise effectively with team members, stakeholders, and clients, ensuring alignment and clarity throughout projects. Responsibilities include organizing meetings, disseminating critical information, and facilitating smooth workflows between departments. The ideal candidate must demonstrate proficiency in verbal and written communication, along with the ability to manage schedules and prioritize tasks efficiently.
Seasoned professionals who excel in dissecting complex problems and synthesizing data-driven insights should consider this opportunity. The ideal candidate will leverage logical reasoning and systematic evaluation to break down intricate challenges, ensuring well-informed decisions. A keen eye for detail and the ability to interpret multifaceted information with precision are essential. Strong problem-solving skills are required to navigate dynamic scenarios and deliver solutions that align with organizational objectives.
All candidates must possess strong organizational skills to effectively manage multiple tasks and deadlines. The ability to prioritize workloads efficiently while maintaining high levels of productivity is essential. Experience with project management tools and methodologies is preferred. Proficiency in scheduling, coordinating, and executing responsibilities in a timely manner is required. Candidates should demonstrate adaptability to shifting priorities and the capacity to work under pressure without compromising quality.
Highly developed organizational abilities are essential for effectively managing tasks, resources, and priorities in a structured and efficient manner. This capability ensures seamless coordination across projects, adherence to deadlines, and meticulous attention to detail in all operational activities. Individuals with strong organizational skills contribute significantly to streamlined workflows, improved productivity, and clarity in communication within collaborative environments.
Integrity and accountability stand as fundamental prerequisites for this role, ensuring adherence to ethical standards and fostering responsible decision-making. Candidates must demonstrate a steadfast commitment to maintaining transparency in all actions while taking ownership of their contributions and outcomes. This position requires individuals who prioritize integrity in their professional conduct and are willing to be held accountable for their performance and the impact of their work.
Qualifications
BA/BSc/HND , Diploma
Experience Required
1 - 2 years
