Job Summary
KEDAH Ceramics seeks a meticulous Warehouse (WH&L) Documentation Specialist to oversee the precision of warehouse records, stock movement documentation, and inventory data within the carton warehouse. This position guarantees immediate updates for inbound and outbound materials, assists with inventory reconciliation efforts, and upholds rigorous documentation control in a high-velocity warehouse setting.
Oversee and execute a comprehensive range of critical duties, ensuring alignment with organizational objectives and industry standards. Implement and monitor processes to drive operational efficiency, while maintaining strict adherence to compliance and regulatory requirements. Collaborate cross-functionally to identify opportunities for process improvements, cost reductions, and innovative solutions. Lead initiatives that enhance productivity, quality, and customer satisfaction through strategic planning and performance metrics. Foster a culture of accountability, continuous learning, and professional development among team members. Prepare detailed reports, analyze performance data, and present actionable insights to senior leadership to inform decision-making. Manage stakeholder relationships, ensuring clear communication and alignment on project goals and deliverables.
Maintain precise and prompt documentation of all incoming and outgoing warehouse materials within the system and associated records.
Maintain accurate tracking logs for belts, pallets, hardware, timbers, and other warehouse assets to ensure inventory integrity and efficient asset management.
Compile and disseminate daily stock reports across all warehouse locations, systematically identify discrepancies, conduct thorough root cause analyses, and promptly escalate any unresolved issues to the Warehouse Manager or Head of Department for resolution.
Collaborate with the issuing team to manage waybills and delivery notes, and liaise with the receiving team to process Finished Goods Receipt Notes (FGRN).
Ensure the precision of warehouse inventory movement documents by printing, verifying, and reviewing them, and confirm alignment between system records and physical stock levels.
Analyze discrepancies between physical inventory counts and system records to initiate necessary corrective measures.
Ensure that all warehouse stock movement records are organized and maintained with meticulous filing and documentation practices.
Maintain optimal storage conditions and consistently apply 5S principles throughout the designated warehouse section.
Conduct stock audits and inventory verification exercises as needed.
Work collaboratively with various departments to maintain seamless documentation processes and enhance overall warehouse operations.
Execute additional tasks and responsibilities as directed by executive leadership or managerial staff.
Bachelor’s degree in a relevant field, such as Computer Science, Engineering, or Mathematics, is required. Minimum of three years of experience in a similar role is necessary. Proficiency in Python, Java, or C++ is essential. Strong problem-solving skills and analytical thinking are crucial. Excellent communication and teamwork abilities are needed. Familiarity with software development methodologies, such as Agile or Scrum, is preferred. Knowledge of cloud platforms, including AWS or Azure, is a plus.
Seeking candidates with a proven track record of 1 to 2 years in data management, warehouse operations, or logistics documentation.
A bachelor’s or associate’s degree in Logistics, Supply Chain Management, Business Administration, or a comparable discipline is required.
Proven expertise in utilizing Microsoft Word, Excel, and PowerPoint is essential, with a strong command of these applications to support document creation, data analysis, and presentation development.
Demonstrates a comprehensive knowledge of inventory documentation protocols and warehouse operations.
Demonstrates a high degree of precision and meticulousness when managing and processing data.
Demonstrates exceptional communication and coordination abilities.
Must thrive in a dynamic, high-pressure operational setting while maintaining productivity and composure under tight deadlines.
Proven ability to analyze complex data and resolve intricate problems effectively.
Proficient in critical thinking and problem-solving, with the ability to analyze complex situations and implement effective solutions. Demonstrates strong interpersonal skills, fostering collaborative working relationships and clear communication. Exhibits adaptability in dynamic environments, thriving under pressure while maintaining a results-oriented mindset. Shows a keen attention to detail and a commitment to delivering high-quality outcomes consistently. Possesses robust organizational skills to manage multiple priorities efficiently and meet deadlines.
Ensuring the precision of data and the integrity of reports remains paramount, as it forms the foundation for informed decision-making. Maintaining meticulous attention to detail is essential to verify that all information is correct, comprehensive, and presented in a clear, organized manner. Consistent adherence to established protocols and standards guarantees the reliability of the data, enabling stakeholders to trust the insights derived from it. Additionally, timely and accurate reporting supports operational efficiency and strategic planning, reinforcing the importance of this role in driving organizational success.
Efficiently oversees and maintains accurate records of inventory documentation to ensure comprehensive tracking and accountability of stock levels, movements, and transactions. Requires meticulous attention to detail, proficiency in inventory management systems, and strong organizational skills to uphold data integrity. Responsibilities include updating documentation in real-time, reconciling discrepancies, verifying accuracy, and generating detailed reports for audits and management reviews. Familiarity with relevant software and adherence to established protocols are essential for seamless operations and compliance with regulatory standards.
Meticulous attention to detail is essential to ensure accuracy and efficiency in all tasks performed. This role requires a commitment to maintaining high standards of precision and thoroughness in every aspect of the position. Candidates must demonstrate an ability to identify discrepancies, correct errors promptly, and uphold rigorous quality control measures. Strong analytical skills and a proactive approach to problem-solving are critical to fulfilling responsibilities effectively.
We are seeking a skilled professional to facilitate seamless communication and collaboration across teams. The ideal candidate will oversee the exchange of information, ensuring alignment and synergy among departments. Responsibilities include managing interdepartmental correspondence, streamlining workflows, and fostering productive working relationships. Proficiency in written and verbal communication is essential, along with the ability to adapt messaging to diverse audiences. Strong organizational skills and attention to detail are required to maintain clarity and consistency in all interactions.
Analytical thinking involves systematically evaluating information to identify patterns, trends, and potential solutions. It requires the ability to deconstruct complex problems, distinguish between relevant and irrelevant data, and draw well-reasoned conclusions based on evidence. Professionals demonstrating this skill assess situations objectively, weigh the pros and cons of different options, and implement logical strategies to address challenges. Strong analytical abilities enable individuals to anticipate outcomes, minimize risks, and optimize decision-making processes across various contexts.
We excel at organizing tasks efficiently, ensuring deadlines are consistently met without compromising quality. With a keen eye for detail, we prioritize responsibilities based on urgency and impact, allocating resources effectively to maximize productivity. Strong organizational skills and the ability to multitask in fast-paced environments are essential, as we thrive in roles that demand adaptability and proactive planning.
Highly developed organizational abilities are essential to excel in this position, requiring meticulous attention to detail and the capacity to manage multiple tasks efficiently. You must demonstrate strong prioritization skills to meet deadlines consistently while maintaining accuracy in all deliverables. The role demands the ability to structure workflows effectively, ensuring seamless coordination between teams and departments to enhance productivity. Proficiency in utilizing organizational tools and methodologies is also expected to streamline processes and optimize workflow efficiency.
Demonstrates unwavering integrity and a strong sense of personal accountability in all professional interactions and decision-making processes.
Qualifications
BA/BSc/HND , Diploma
Experience Required
1 - 2 years
