Job Purpose
The volunteer project manager will be responsible for coordinating and supervising the day-to-day activities of the randomized controlled trial (RCT) comparing digital and paper-based patient-reported outcome measures (Proms) in the orthopedic outpatient clinic. This role will focus on maintaining project timelines, ensuring regulatory compliance, facilitating effective communication, and optimizing workflow efficiency among investigators, staff, and volunteers.
Oversee a range of essential duties encompassing project management, team leadership, and cross-functional collaboration to drive operational excellence and achieve organizational objectives. Ensure adherence to project timelines, budget constraints, and quality standards while fostering a culture of accountability and continuous improvement. Lead initiatives to optimize workflows, mitigate risks, and enhance productivity across departments. Facilitate clear communication between stakeholders, senior management, and team members to align on priorities and resolve challenges efficiently. Champion innovation and best practices to maintain a competitive edge in a dynamic business environment.
Oversee the planning, execution, and completion of projects from initiation to closure, ensuring alignment with organizational objectives and stakeholder expectations. Collaborate with cross-functional teams to define project scope, allocate resources efficiently, and mitigate potential risks. Monitor project progress through regular tracking, reporting, and adjustment of timelines as necessary. Facilitate communication between stakeholders to maintain transparency and address any issues promptly. Ensure adherence to budget constraints, quality standards, and regulatory requirements throughout the project lifecycle.
Responsible for directing the daily operations of the randomized controlled trial (RCT) evaluating digital versus paper-based Patient-Reported Outcome Measures (Proms) within the orthopedic outpatient clinic setting.
Develop, update, and oversee project timelines to guarantee that key milestones are achieved within specified deadlines.
Schedule and organize meetings involving investigators, clinic staff, and research assistants to ensure effective communication and collaboration.
Prepare, review, and maintain accurate and comprehensive documentation in accordance with regulatory standards and internal policies. Ensure all processes, procedures, and reports adhere to compliance requirements while facilitating audits and inspections. Collaborate with cross-functional teams to gather necessary information and resolve documentation-related issues promptly. Stay informed about evolving regulations and industry best practices to implement necessary updates and improvements to existing documentation frameworks.
Maintain precise documentation of study advancements, encompassing recruitment tracking and data collection updates.
Ensure adherence to ethical standards by collaborating with the Institutional Review Board (IRB) and maintaining current documentation.
We are seeking a skilled professional to oversee all communication initiatives and produce detailed reports. This role demands the ability to convey information clearly and concisely, both internally and externally. You will be responsible for compiling, analyzing, and presenting data to stakeholders, ensuring accuracy and timeliness. Strong writing and editing skills are essential, along with proficiency in relevant software tools. Collaborating with cross-functional teams to gather insights and disseminate key messages will be a core aspect of this position. Prior experience in a similar role is preferred.
Serve as the primary liaison between the volunteer team, clinic staff, and principal investigators.
Submit consistent progress reports to the principal investigators.
Compile interim reports and contribute to the preparation of final study summaries.
We provide assistance in maintaining and organizing data systems to ensure accuracy, accessibility, and security. This role involves handling data entry, verification, and processing tasks while adhering to established protocols. Responsibilities include updating databases, performing routine audits, and troubleshooting data discrepancies. Candidates should possess proficiency in data management software, attention to detail, and strong organizational skills. Experience with spreadsheets, databases, and data analysis tools is preferred. Effective communication and problem-solving abilities are essential for collaborating with teams to resolve data-related issues.
Responsible for ensuring the secure management and processing of data, maintaining compliance with relevant policies and industry standards throughout all operations.
Collaborate with data entry personnel to maintain accuracy and completeness in all tasks.
Identify and report inconsistencies or errors in data collection processes for prompt resolution.
Responsibilities include providing comprehensive training and ongoing supervision to ensure staff proficiency and adherence to established protocols. This role entails developing and implementing training programs, conducting performance evaluations, and offering continuous guidance to support team development and operational excellence.
Professionals in this role will provide guidance to volunteers and research assistants regarding study protocols and procedures.
Ensure strict compliance with study protocols and offer assistance as required.
Analytical and Logistics professionals are responsible for evaluating complex challenges, devising strategic solutions, and optimizing operational workflows to enhance efficiency and productivity. They must possess strong analytical skills to interpret data, identify inefficiencies, and implement corrective measures. Proficiency in logistics management, including inventory control, supply chain coordination, and resource allocation, is essential. Additionally, candidates should demonstrate exceptional organizational abilities, attention to detail, and the capacity to work under pressure to meet tight deadlines. Effective communication and collaboration with cross-functional teams are also critical to ensuring seamless operations and achieving organizational objectives.
Identify and resolve operational obstacles, including scheduling conflicts and technical difficulties associated with digital PROM systems.
Facilitate seamless operational flow within the outpatient clinic throughout study-related activities.
Qualifications, Experience, and Skills Required:
Applicants must possess the necessary qualifications, experience, and skills as outlined below to be considered for this position. Essential requirements include a relevant degree or equivalent certification, along with a minimum of [X] years of experience in a related field. Additional preferred qualifications may include specialized training, certifications, or proficiency in specific software and tools. Strong analytical, communication, and problem-solving abilities are also required to excel in this role. The ideal candidate will demonstrate a proven track record of success in similar positions and exhibit a commitment to continuous professional development.
A minimum of a tertiary qualification, such as a degree or diploma, is required.
Professional professionals with prior exposure to randomized controlled trials (RCTs), particularly in a leadership or oversight capacity, are strongly preferred, though demonstrated experience in this area is not an absolute requirement.
A background in health sciences, research, or a related discipline is highly desirable.
Proficient in utilizing digital tools and performing fundamental data management tasks.
Demonstrates exceptional proficiency in organizing tasks and overseeing projects with precision and efficiency.
Demonstrates exceptional skill in articulating information clearly and effectively to medical personnel and volunteers alike.
Qualifications
BA/BSc/HND , Diploma
