We are seeking a motivated professional to join our team in the role of [Job Title]. The ideal candidate will possess a [specific degree or certification, if applicable], complemented by [X years] of relevant experience in [specific field or industry]. Proficiency in [specific software, tools, or technical skills] is essential, along with strong analytical, communication, and problem-solving abilities. Key responsibilities include [list 3-5 major duties], with a focus on [specific goal or outcome]. The successful applicant will collaborate closely with cross-functional teams to [specific collaboration requirement], ensuring alignment with organizational objectives. This position offers opportunities for professional growth within a dynamic and supportive work environment.
Review approved purchase requisitions to ensure they contain all necessary details, including specifications, quantities, budget allocations, and timelines, before assigning follow-up actions to the Procurement Assistant.
Develop and execute an RFQ sourcing strategy, which includes selecting suppliers, compiling an invitation list, and establishing timelines, while guaranteeing that quotation comparisons are thorough and precise prior to final approval.
Conduct comprehensive assessments of potential suppliers, meticulously evaluating them against key criteria such as pricing, quality standards, lead time, and compliance documentation. Upon thorough review, endorse or approve supplier recommendations prior to issuing the Letter of Purchase Order (LPO).
Review and authorize Local Purchase Orders (Los) in strict accordance with the established approval matrix, guaranteeing timely issuance and distribution to both suppliers and internal stakeholders.
Responsibilities include managing follow-up on deliveries for all outstanding Los, promptly escalating any delays or backorders, collaborating with suppliers to implement corrective measures, and ensuring internal stakeholders receive timely updates.
Verify that all receiving confirmations are accurately and thoroughly completed in collaboration with Stores and Users, including delivery notes, Goods Received Notes (GRNs), and service completion confirmations.
Oversee the resolution of procurement discrepancies, such as incorrect items, partial deliveries, damaged merchandise, and shipment delays, by coordinating replacements, processing credit notes, and holding suppliers accountable for their performance.
Ensure complete adherence to procurement documentation requirements and filing protocols, encompassing requisitions, requests for quotation (RFQ), quotes, comparative analyses, approvals, local purchase orders (LPO), goods received notes/delivery confirmations, invoices, and contracts/warranties.
Collaborate with the Finance and Accounts teams to verify supplier invoices align with Los and delivery documentation through rigorous 3-way matching controls, while facilitating efficient payment processing.
Prepare and submit weekly progress reports to management, detailing open requisitions, outstanding local purchase orders (Los), pending deliveries, escalations, and critical supplier concerns.
Develop, oversee, and maintain departmental budgets while also creating and implementing strategic procurement plans.
Oversee the identification and assessment of potential suppliers, guaranteeing alignment with established organizational benchmarks.
Negotiate substantial contracts and establish strategic framework agreements to secure advantageous terms and conditions.
Ensure adherence to all statutory and regulatory procurement mandates.
To centralize procurement requirements across various departments, enabling cost-effective purchasing through bulk acquisition and shared resources.
Perform comprehensive market research to detect emerging trends, pricing variations, and potential alternative suppliers.
Revise procurement protocols and implement industry-leading methodologies to enhance operational efficiency.
Ensure that only thoroughly vetted suppliers are engaged by reviewing and approving their prequalification processes.
Monitor and evaluate procurement key performance indicators to assess and measure the effectiveness of departmental operations.
Prepare periodic reports for management detailing procurement activities, savings achieved, and supplier performance metrics.
Minimum Requirements: Applicants must possess a bachelor’s degree in a relevant field or equivalent professional experience in a related discipline. Proficiency in industry-standard software and tools is essential, along with strong analytical and problem-solving skills. Prior experience in a similar role is preferred, with a demonstrated ability to meet deadlines and work independently. Excellent communication and teamwork abilities are required to collaborate effectively with cross-functional teams. Knowledge of compliance standards and regulatory frameworks is a must.
A Bachelor’s Degree in Procurement, Supply Chain Management, or a closely related discipline is required.
You must hold full registration with the Kenya Institute of Supplies Management (KISS).
Professional certifications, such as those offered by CAPS, are advantageous.
Seeking a candidate with a minimum of three to five years of progressive experience in procurement and supply chain management, including at least two years in a supervisory or coordinating capacity.
Experienced in negotiating with suppliers, overseeing contract administration, and implementing strategic sourcing initiatives.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
3 - 5 years
