We are seeking a highly motivated individual to join our team as a [Job Title]. The ideal candidate will possess a [degree or certification, if applicable], along with [X years] of relevant experience in [specific field or industry]. Proficiency in [specific software, tools, or methodologies] is required, and familiarity with [any additional technical or industry-specific skills] is strongly preferred.
The successful applicant will be responsible for [primary responsibility 1], [primary responsibility 2], and [primary responsibility 3], ensuring adherence to [any relevant standards, protocols, or deadlines]. Additionally, they will collaborate with [teams, departments, or stakeholders], contribute to [specific projects or initiatives], and maintain accurate records of [reports, data, or documentation].
Strong communication and interpersonal skills are essential, as the role involves [interacting with clients, presenting findings, or coordinating with cross-functional teams]. The ability to analyze complex information, solve problems efficiently, and adapt to evolving priorities is critical. The position may require occasional travel, flexible hours, or on-call availability, depending on project demands.
Assist with verifying the accuracy and completeness of supplier invoices upon receipt, ensuring all critical details such as supplier information, invoice dates, descriptions, tax and withholding tax (WHT) calculations (where relevant), approvals, and supporting documentation are present and correct.
Conduct verification of invoice details against purchase orders, quotations, delivery notes, goods receipt notes, and service confirmations, ensuring alignment and promptly escalating any discrepancies for resolution.
Verify that all invoices are entered into QuickBooks or the ERP system on a daily basis, assigning them to the appropriate supplier, account, cost center, project, and tax classification to maintain accurate financial records.
Compile and oversee an invoice tracking log to guarantee comprehensive capture of all invoices and strict adherence to established cut-off deadlines.
Consistently maintain and update payables trackers to ensure accurate and up-to-date records, performing these tasks either daily or weekly as required.
Ensure that all payment entries in the trackers are accompanied by the necessary supporting documentation, such as invoices, approvals, proofs of payment, withholding tax details, and other relevant records.
Ensure timely processing of petty cash transactions upon receiving approval and accurately record all petty cash entries.
Maintain a structured filing system, both physical and digital, for invoices, approvals, purchase orders, and reconciliations to ensure audit preparedness.
Ensure all transactions adhere to established internal approval frameworks, and promptly escalate any deviations from established policies.
Qualifications
Diploma
