We are seeking a motivated professional to join our team as [Job Title], responsible for [core responsibility 1], [core responsibility 2], and [core responsibility 3]. The ideal candidate will possess [X years of experience] in [relevant field], along with proficiency in [specific skill or tool]. Key qualifications include [requirement 1], [requirement 2], and [requirement 3]. In this role, you will collaborate with cross-functional teams to [specific task or goal], ensuring alignment with organizational objectives. Additional duties involve [responsibility 4], [responsibility 5], and [responsibility 6], with a focus on delivering measurable results. Strong analytical skills, attention to detail, and the ability to work independently are essential for success in this position.
Assist with the receipt of supplier invoices and ensure their completeness by confirming all necessary details, including supplier information, dates, descriptions, applicable taxes or withholding tax (WHT), required approvals, and supporting documentation.
Execute preliminary verification procedures by comparing invoices against purchase orders, quotations, delivery notes, goods receipt notes, and service confirmations, promptly elevating any discrepancies to the appropriate team for resolution.
Daily, post invoices in QuickBooks or your ERP system, assigning each to the appropriate supplier, account, cost center, project, and tax treatment to ensure accuracy and compliance.
Maintain a systematic invoice tracking log to guarantee the inclusion of every invoice and ensure all are documented within the designated cut-off periods.
Maintain and update payables trackers consistently, either on a daily or weekly schedule.
Verify that all payment entries in the trackers include the necessary supporting documentation, such as invoices, approvals, proof of payment, WHT details, and any other relevant files.
Ensure petty cash transactions are processed promptly after approval and accurately recorded in the financial records.
Maintain a structured and easily accessible filing system for both physical and digital copies of invoices, approvals, Pops, and reconciliations to ensure readiness for audits.
Ensure adherence to all transactions in alignment with internal approval guidelines, promptly escalating any deviations from established policies.
Qualifications
Diploma
