Crafts a comprehensive overview of the role’s core purpose and primary objectives. Outlines the key responsibilities and essential duties required to fulfill the position effectively. Specifies the necessary qualifications, skills, and experience to qualify for the role, ensuring alignment with organizational goals. Emphasizes the importance of meeting performance standards and contributing to team success. Serves as a foundational document for recruitment, evaluation, and professional development within the organization.
The Sub-Grants and Finance Officer oversees pre-award evaluations, post-award management, and the close out of sub-awards under the East Africa Land Border Program. Collaborating closely with the Finance and Compliance Director, the role involves managing grants for 1) consortium and international partners, as well as 2) local partners through the Partnership Grant Fund. Additionally, the Officer supports initiatives to strengthen the financial and compliance capabilities of downstream partners, ensuring they establish professional staffing and robust systems aligned with donor requirements. Responsibilities include meticulously reviewing both digital and physical financial records to verify partner files are current and proactively identifying discrepancies, risks, or potential delays.
Oversee and execute core job duties as part of this position, including managing daily operations, coordinating team activities, and ensuring alignment with organizational objectives. Maintain accountability for completing assigned tasks punctually and to the highest standards. Collaborate with cross-functional teams to streamline workflows and enhance productivity. Monitor performance metrics to identify areas for improvement and implement corrective measures when necessary. Stay current with industry trends and best practices to support continuous growth. Ensure compliance with company policies, safety protocols, and regulatory requirements. Provide guidance and mentorship to team members to foster professional development and a positive work environment.
Oversee the day-to-day administration and execution of the Program Grants work plan.
Responsible for overseeing the pre-award phase of project proposals, ensuring all documentation is accurate, compliant, and submitted within established deadlines. Collaborates closely with project teams, legal departments, and external stakeholders to gather necessary information, review terms and conditions, and mitigate potential risks. Conducts thorough evaluations of funding opportunities and eligibility criteria to align proposals with organizational priorities. Develops and maintains strong relationships with sponsors and funding agencies to facilitate smooth proposal submissions and future funding opportunities.
Engage collaboratively with the program’s technical team to assist in the Partner Grant Fund solicitation process, including the identification of prospective sub-recipients and subcontracts, while contributing to the establishment of eligibility and evaluation criteria.
Collaborate with designated grantees to verify that budgets align accurately with program activities while ensuring all costs meet the criteria of being reasonable, allowable, and allocable.
Conduct comprehensive due diligence reviews of all grant applications, assessing feasibility, environmental compliance requirements, and financial viability prior to award. Verify that subrecipients possess the operational capacity to fulfill subcontract obligations, demonstrate adherence to conflict-of-interest policies, and meet eligibility criteria for funding consideration.
Create comprehensive financial monitoring frameworks to ensure partners maintain rigorous fiscal oversight and compliance.
We are seeking a highly organized and detail-oriented Post-Award Specialist to manage and oversee grant and contract compliance, reporting, and financial reconciliation following the award phase. This role requires meticulous attention to regulatory requirements, timely submission of deliverables, and collaboration with internal teams and external stakeholders to ensure adherence to all terms and conditions. The ideal candidate will possess strong analytical skills, proficiency with financial systems, and the ability to interpret complex contractual obligations. Experience in grant administration, financial reporting, and regulatory compliance is essential, along with excellent communication skills to facilitate smooth post-award processes.
Perform on-site financial monitoring visits to verify that fund utilization and executed activities align with the stipulated terms and conditions of the subcontracts.
Review sub-recipient and grant reports for completeness and accuracy while routinely verifying budget alignment with submitted financial reports.
Review sub-recipient and grant fund requests to ensure they are accurate and complete before processing payments or reimbursements accordingly.
Ensure thorough and precise documentation of all sub-recipient and grant files in accordance with the Field Finance Manual.
Review and submit the financial reports within the system, verifying they align consistently with the subrecipient financial reports.
Ensure the subcontracts reports are reviewed regularly, confirming that all milestones within the system remain current and accurately reflected.
Close-Out
Conduct a meticulous examination of the final financial reports to verify their accuracy and ensure they are fully comprehensive.
Perform the final reconciliation of funds and execute the liquidation of subcontracts.
Collaborate on final close-out assessments to ensure thorough verification of all project deliverables and adherence to established standards. Contribute to the comprehensive evaluation process by identifying discrepancies, confirming completion of outstanding tasks, and validating compliance with contractual and regulatory requirements.
Review consortium partners’ and downstream files to verify that all subcontract records are comprehensive and properly documented.
Ensure the proper disposition of all assets acquired by partners using program funds, in strict adherence to the guidelines established by donors.
Compile and distribute finalized Close-out checklists, ensuring all consortium and downstream partners receive timely notifications.
Finance professionals play a critical role in ensuring the financial health and strategic decision-making of an organization. They are responsible for analyzing financial data, preparing detailed reports, and managing budgets to optimize resource allocation. Key responsibilities include overseeing financial transactions, conducting audits, and ensuring compliance with regulatory standards. Strong analytical skills, proficiency in financial software, and meticulous attention to detail are essential for success in this role. Additionally, candidates should possess excellent communication abilities to convey complex financial information clearly to stakeholders. A bachelor’s degree in finance, accounting, or a related field is typically required, along with relevant certifications such as CPA or CFA often preferred.
Collaborate with the Finance Officer to ensure accurate monthly reconciliation of all balance sheet accounts, executing necessary reclassifications and submitting comprehensive monthly reports to both the Finance and Compliance Director.
Monitor daily the program bank accounts to track running balances, incoming funds, and returned payments, ensuring prompt recording in the accounting system.
Provide monthly amortization calculations for all prepaid expenses and forward the results to the Finance and Compliance Director for review and posting.
Assist in compiling and organizing monthly cash flow data to ensure accurate financial reporting and forecasting.
Process withholding VAT and withholding tax in strict compliance with KRA guidelines and regulatory requirements.
As the designated liaison with the bank, manage and maintain the bank file, guaranteeing that all bank information is accurately filed and kept current.
Assist in the preparation and execution of payment transactions to ensure timely and accurate financial settlements.
Assist in accurately recording payments and journal entries within the system to ensure financial data integrity and compliance with established procedures.
Ensure prompt execution of all bank payments and fund transfers in strict adherence to the established payment schedule.
We verify payment documentation by confirming that supporting materials align with the payment request, ensuring accuracy in calculations, and validating that the payment request is properly authorized according to AAM level requirements.
Performs additional tasks as designated by management from time to time.
Others
Ensure program activities adhere to Mercy Corps’ internal policies and procedures, as well as donor requirements, and comply with national laws and regulations in Kenya, Ethiopia, Uganda, and Somalia.
Assist the Finance Officer in executing various grants and other finance-related tasks.
Verify expenditures and conduct project audits, then track the implementation of management’s responses to audit findings to ensure proper documentation and communication to sub-recipients.
Performs additional duties as assigned by management, ensuring all responsibilities are executed efficiently and in alignment with organizational goals.
Safeguarding duties involve ensuring the protection of individuals from harm, abuse, or neglect, and actively promoting their well-being. This role requires adherence to relevant policies, procedures, and legal frameworks to mitigate risks and uphold safety standards. Responsibilities include identifying potential hazards, reporting concerns promptly, and collaborating with stakeholders to implement preventative measures. A thorough understanding of safeguarding principles and a commitment to ethical conduct are essential for fulfilling these obligations effectively.
Integrates safeguarding principles into daily responsibilities by continuously updating knowledge of risks and mitigation strategies relevant to their specific role.
Demonstrates unwavering commitment to Mercy Corps’ core values by fostering respect for the dignity and well-being of all participants and colleagues, thereby cultivating an inclusive and supportive team environment.
Fosters an environment of transparency and open dialogue within the team, actively encouraging members to share concerns through established reporting channels such as the Integrity Hotline and other available options.
Overseeing a team of employees and ensuring their work aligns with organizational goals and performance standards represents a key aspect of this role. This position involves managing workflows, delegating tasks, and providing guidance to foster professional growth and operational efficiency. Additionally, the supervisor is responsible for monitoring progress, addressing performance concerns, and maintaining high levels of productivity and accountability within the team. Sound decision-making, strong leadership, and effective communication skills are essential to successfully fulfill these supervisory duties.
None
We maintain strict accountability for our actions, ensuring that every task is completed with precision and adherence to established standards. This role demands a high level of ownership, where you will be responsible for delivering results while upholding transparency and integrity in all operations. You must consistently meet deadlines, follow protocols, and take corrective measures when necessary to maintain efficiency and compliance. Reliability, attention to detail, and a commitment to continuous improvement are essential to fulfilling these responsibilities effectively.
The position is accountable to the Finance & Compliance Director, ensuring alignment with strategic financial and regulatory objectives.
Collaborates closely with Program Managers, Program Teams, Finance/Grants personnel, consortium members, and subgrantees.
Ensures responsibility to participants and stakeholders by maintaining transparency, adhering to commitments, and delivering on promised outcomes with integrity and professionalism.
Mercy Corps team members must uphold accountability in all aspects of their roles, ensuring responsiveness to program participants, community partners, other stakeholders, and international standards governing relief and development initiatives. The organization prioritizes inclusive collaboration with communities, treating them as equal partners throughout the design, monitoring, and evaluation phases of field projects.
Candidates must meet the minimum qualifications and possess transferable skills relevant to the position. Essential requirements include a specified level of education, professional experience, and demonstrated competencies that align with the role’s demands. Additionally, applicants should exhibit adaptability, problem-solving abilities, and effective communication skills to contribute meaningfully to the team. Proficiency in key technical or industry-specific tools may also be necessary, along with a commitment to continuous learning and professional development.
A bachelor’s degree in business administration, finance, economics, or a related discipline is required, with a preference for candidates holding an advanced degree.
A Certified Public Accountant (CPA) credential is highly preferred for this role.
With a minimum of three to five years of hands-on expertise in overseeing grants, subcontracts, procurement, and adherence to donor regulations—ideally within donor-funded initiatives—you bring a proven track record of success to this role.
Experienced professionals with a robust background in accounting, encompassing responsibilities such as maintaining the general ledger, preparing accurate journal entries, managing accounts payable, and ensuring the integrity of the balance sheet.
Experienced in autonomously implementing contractual clauses and leading negotiations with minimal managerial direction, including the adept drafting of amendments and modifications to reflect negotiated terms.
Renowned expertise in delivering capacity-building training initiatives tailored to the needs of staff at partner organizations.
Proficiency in analytical and computer skills is essential, with a strong focus on budget and financial analysis, alongside advanced capabilities in MS Office, particularly Excel.
Proficiency in the English language is a necessary qualification for this role.
Other essential competencies and skills required include:
The role involves overseeing the entire lifecycle of grant funding, from application review and compliance verification to disbursement and reporting. Responsibilities include ensuring adherence to funding agency guidelines, managing documentation, and collaborating with stakeholders to secure and allocate resources effectively. Candidates must possess strong analytical skills, meticulous attention to detail, and proficiency in grant management software. Experience in financial oversight, regulatory compliance, and reporting is essential, along with the ability to communicate complex requirements clearly to diverse audiences.
Proficient in implementing and adhering to industry-leading grant management standards and methodologies.
Demonstrated proficiency in financial and management systems, regulatory frameworks, and reporting standards. Proven ability to innovate and adapt within established guidelines while maintaining compliance and operational integrity.
Proficient in applying analytical methodologies to accounting frameworks and adept at structuring projects with precision and efficiency.
Proficiency in grants management software and information technology is required.
We are seeking a skilled professional to oversee management and communications initiatives, ensuring alignment with organizational goals and fostering effective internal and external stakeholder engagement. The ideal candidate will develop and implement strategic communication plans, manage cross-functional teams, and maintain consistent messaging across all platforms. Proficiency in leadership, stakeholder relations, and crisis communication is essential, along with exceptional written and verbal communication skills. Experience in developing policies, managing budgets, and coordinating high-level events is preferred. This role requires a proactive approach, strong problem-solving abilities, and the capacity to drive engagement through clear, compelling narratives.
Capable of articulating technical specifications, financial parameters, and programmatic information clearly and effectively to team members, grantees, and applicants.
Proven capability in developing and executing efficient workflow processes and procedures is essential.
Able to cultivate an environment that values and embraces cultural and individual diversity.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
3 - 5 years
