Job Purpose:
The Company Procurement Manager leads the strategic design and implementation of centralized procurement initiatives for Raeburn Schools Limited, covering both domestic and international sourcing. This position guarantees cost efficiency, high-quality standards, and regulatory adherence by overseeing company-wide procurement functions and establishing governance over procurement policies and procedures for school-level operations.
The manager will foster robust partnerships with domestic and global suppliers, oversee import logistics, and uphold ethical and transparent standards throughout the organization.
Oversee and execute a diverse range of critical functions and obligations, ensuring alignment with organizational goals and operational standards. Implement and maintain processes to enhance efficiency, productivity, and compliance across all assigned tasks. Collaborate with cross-functional teams to drive project completion, resolve challenges, and achieve measurable outcomes. Monitor performance metrics, identify areas for improvement, and recommend strategic initiatives to optimize workflows. Foster a culture of accountability, professionalism, and continuous development while adhering to company policies and industry best practices.
Centralized Company Procurement Management with a Balanced Emphasis on Local and International Sourcing
Oversee and administer all centralized procurement operations for the organization, ensuring an equitable focus on domestic and international suppliers.
Develop strategic sourcing initiatives that enhance cost efficiency, product quality, and delivery timelines across the organization’s procurement spectrum, while evaluating opportunities in both domestic and global markets.
Negotiate and oversee agreements with primary suppliers, encompassing both domestic and global partners, to secure advantageous terms and conditions.
Responsibilities include directing and coordinating all import logistics associated with corporate procurement activities, such as transportation, customs processing, and on-time delivery to specified destinations, in addition to cultivating and maintaining robust relationships with local suppliers.
Ensure all company-wide procurement activities strictly adhere to Kenyan regulatory requirements, international trade legislation, and ethical principles.
Oversee procurement operations at the local level to foster and enhance regional economic growth whenever feasible.
Overseeing procurement activities at the school level, this role ensures adherence to established policies, maintaining transparency and accountability throughout the purchasing process. Responsibilities include reviewing procurement requests, verifying compliance with budgetary constraints, and confirming that all transactions align with regulatory standards. Additionally, the position demands meticulous documentation, timely reporting, and collaboration with stakeholders to facilitate efficient and compliant procurement operations.
Craft and uphold detailed procurement policies, procedures, and guidelines to ensure consistent implementation across all school sites.
Deliver expert advice and assistance to school administrators and staff regarding optimal procurement strategies and regulatory compliance obligations.
Perform regular assessments and evaluations of procurement activities at the school level to verify compliance with established policies and procedures.
Provide school-level procurement personnel with access to training and professional development programs.
Serve as the primary escalation point for intricate procurement challenges encountered at the school level.
Supplier Relationship Management (Local and International): Responsible for cultivating and sustaining strong partnerships with both domestic and global suppliers, ensuring seamless collaboration to meet organizational needs. This role involves negotiating contracts, monitoring performance, and resolving any issues that may arise. Additionally, it requires maintaining open communication channels to foster transparency and trust, while also identifying opportunities for cost savings and process improvements.
Proactively cultivate and oversee strategic partnerships with vital local and global suppliers to optimize company-wide procurement processes.
Develop and sustain a comprehensive database of pre-approved suppliers to facilitate company-wide and school-level procurement initiatives, with a focus on integrating a robust network of local vendors.
Evaluate supplier performance continuously and develop strategic initiatives to address risks while enhancing operational efficiency.
Oversee financial management and reporting functions to ensure accuracy, compliance, and strategic alignment with organizational objectives. Develop and maintain robust financial systems, processes, and controls to safeguard assets and optimize resource allocation. Prepare and present comprehensive financial reports, including budgets, forecasts, and variance analyses, to stakeholders at all levels. Ensure adherence to regulatory requirements, accounting standards, and internal policies while identifying opportunities for cost efficiencies and process improvements. Collaborate with cross-functional teams to support informed decision-making and drive sustainable financial performance.
Create and oversee the centralized procurement budget, encompassing expenditures related to both domestic and global sourcing activities.
Perform comprehensive market research and cost evaluations to uncover potential avenues for reducing procurement expenses at the organizational level.
Prepare detailed reports on centralized procurement operations, assessing performance and cost-saving initiatives, with a focus on import-related metrics.
Generate and deliver detailed compliance reports assessing adherence to procurement policies at the school level.
Risk Management and Compliance (Local and International): Ensuring adherence to regulatory standards and mitigating operational, financial, and reputational risks across both domestic and global frameworks. This role involves developing, implementing, and monitoring comprehensive compliance programs, conducting thorough risk assessments, and establishing robust internal controls to align with evolving legal and industry requirements. Additionally, it requires staying current with international regulations, coordinating with cross-functional teams, and providing strategic guidance to senior leadership on risk mitigation strategies and compliance best practices.
Evaluate and address potential risks linked to domestic and global procurement operations, such as supply chain interruptions, quality deficiencies, and evolving regulatory requirements.
Oversee adherence to Kenyan regulatory frameworks, international trade legislation, and ethical procurement standards at the corporate level.
Ensure strict adherence of educational institutions to established corporate procurement protocols and guidelines.
Demonstrates strong ability to work collaboratively across various departments and teams, fostering productive partnerships to achieve shared objectives and deliver cohesive results.
Work collaboratively with Executive Principals, school administrators, department heads, and other key stakeholders to identify and assess their procurement requirements, whether local or international.
Offer expert counsel and assistance to personnel regarding procurement policies and procedures, with particular emphasis on import-related protocols.
Lead the enhancement of company-wide procurement processes by collaborating with diverse teams to optimize logistics and cultivate robust local partnerships.
Educational Material Focus (Local and International Sourcing):
Requirements include sourcing educational materials from both local and international suppliers to ensure a diverse and comprehensive collection. Responsibilities involve evaluating suppliers, negotiating contracts, and maintaining strong relationships with vendors to guarantee timely delivery of high-quality materials. Additionally, the role requires assessing the relevance and educational value of sourced materials to align with curriculum standards and institutional goals.
To remain informed about emerging trends and technological advancements in the educational materials sector, prioritize the discovery and evaluation of high-quality local and international suppliers.
Evaluate and secure the most suitable educational resources, both domestically and abroad, for procurement at the corporate level, overseeing the entire acquisition process.
Applicants must possess relevant academic credentials, substantial professional experience, and a set of key competencies to qualify for consideration.
A bachelor’s degree in Business Administration, Supply Chain Management, or an equivalent discipline is required.
Professional certification in Procurement and Supply Chain Management (such as CAPS or KISS) is required.
A minimum of ten years of expertise in procurement management is required, including no less than five years in a supervisory or leadership capacity.
Proven track record in delivering leadership and management development programs.
Proven expertise in international trade and logistics management is required.
Proficiency in contemporary sourcing and procurement methodologies, encompassing local market dynamics, is essential.
Proficient in international trade regulations and practices, demonstrating an extensive understanding of global commerce dynamics and cross-border transactions.
Accomplished in negotiating, managing contracts, and fostering supplier relationships, with a proven track record across both domestic and global supplier networks.
Proven expertise in overseeing import logistics operations and cultivating strong partnerships with local vendors.
Demonstrates exceptional proficiency in financial analysis and strategic decision-making.
Effective verbal and written communication abilities, coupled with strong interpersonal competencies, are essential.
Maintains an exceptional standard of integrity and ethical behavior consistently. Demonstrates unwavering commitment to honesty, transparency, and moral principles in all professional interactions and decisions.
Preferred candidates will have prior experience in the educational sector.
Proficient in the application of Kenyan procurement legislation and import compliance standards.
To submit your application, please ensure you fulfill the key requirements, then access the Google Application Form to complete and submit it. Be sure to include a Cover Letter and an updated Curriculum Vitae (CV), which must list three (3) professional referees.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
10 years
