Job Summary
KEDAH Ceramics is in search of a meticulous Warehouse (WH&L) Documentation Specialist responsible for overseeing and preserving precise warehouse documentation, including stock movement records and inventory data within the carton warehouse. This position involves ensuring immediate updates for inbound and outbound materials, facilitating inventory reconciliation processes, and upholding rigorous documentation standards in a dynamic warehouse setting.
Key duties involve managing and overseeing project execution, ensuring alignment with strategic objectives and timelines. Responsibilities include coordinating cross-functional teams, monitoring progress against milestones, and addressing any deviations promptly. Additionally, the role requires analyzing performance data to generate actionable insights, optimizing processes, and enhancing operational efficiency. Strong leadership and communication skills are essential to foster collaboration and drive team productivity. The position also entails reporting to senior management, providing regular updates on project status, risks, and mitigation strategies while maintaining accountability for deliverables.
Guarantee that all incoming and outgoing warehouse materials are recorded in the system promptly and with precision.
Responsible for accurately documenting and updating tracking records for belts, pallets, hardware, timbers, and other essential warehouse assets to ensure comprehensive inventory management.
Prepare daily stock reports for all warehouses, ensuring accuracy and timeliness, while detecting any variances. Investigate the underlying causes of discrepancies and promptly report concerns to the Warehouse Manager or Head of Department for resolution.
Collaborate with the issuing team to manage waybills and delivery notes, and coordinate with the receiving team to process Finished Goods Receipt Notes (FGRN).
Ensure the precision of warehouse inventory movement documents by printing, verifying, and reviewing them meticulously to confirm alignment between system records and physical stock.
Identify discrepancies between physical inventory counts and system records, documenting and escalating any variances to facilitate corrective measures.
Ensure meticulous organization and management of all documentation pertaining to stock movements within the warehouse.
Maintain impeccable storage conditions and consistently apply 5S principles throughout the designated warehouse space.
Conduct stock audits and inventory verification activities as needed to ensure accuracy and compliance with established standards.
Work collaboratively with multifunctional teams to maintain seamless documentation processes and enhance operational efficiency throughout the warehouse.
Execute additional responsibilities as directed by supervisory staff or management.
Seeking a highly skilled professional with a minimum of five years of experience in a relevant field, proficient in [specific skills/tools], and holding [required certifications/degrees]. Must demonstrate exceptional analytical abilities, strong communication skills, and the capacity to work both independently and collaboratively. Familiarity with [industry-specific knowledge or software] is essential, along with a track record of [specific achievements or contributions]. The ideal candidate will exhibit leadership qualities, adaptability to dynamic environments, and a commitment to continuous learning and professional growth.
Seeking candidates with one to two years of hands-on experience in data management, warehouse operations, or logistics documentation.
A Bachelor’s or Associate’s degree in Logistics, Supply Chain Management, Business Administration, or a related discipline is required.
Skilled in utilizing Microsoft Word, Excel, and PowerPoint proficiently.
Demonstrates a comprehensive grasp of inventory documentation and warehouse operational workflows.
Demonstrates exceptional precision and meticulousness in managing and processing data with a high degree of accuracy.
Strong interpersonal and collaborative abilities are essential for effective interaction and alignment with team members.
Proven capacity to thrive in high-velocity operational settings with efficiency and adaptability.
Demonstrates exceptional analytical capabilities and a systematic approach to problem-solving.
Demonstrates proficiency in critical skills and expertise relevant to the role, ensuring alignment with organizational goals and efficiency in task execution. Requires a thorough understanding of industry standards and specialized knowledge necessary to fulfill job responsibilities effectively. Exhibits strong problem-solving abilities, adaptability to dynamic work environments, and a commitment to maintaining high performance standards. Maintains effective communication, collaboration, and interpersonal skills to foster productive team dynamics and stakeholder relationships. Prioritizes continuous learning and professional development to stay current with evolving trends and best practices in the field.
Ensure the precision and reliability of data integrity while facilitating comprehensive reporting to support informed decision-making processes.
Inventory documentation management involves maintaining accurate, up-to-date records of stock levels, transactions, and movements within a warehouse or retail environment. This role requires meticulous attention to detail to ensure inventory data aligns with physical stock, preventing discrepancies. Responsibilities include conducting regular audits, updating digital systems, and reconciling discrepancies to support efficient operations. Strong organizational skills, proficiency with inventory management software, and the ability to analyze data are essential for success in this position. Candidates should possess a high school diploma or equivalent, with prior experience in inventory or warehouse operations preferred.
We require a keen eye for precision and accuracy in all assigned tasks. Candidates must demonstrate meticulousness in executing responsibilities with thoroughness and care. This role demands a high level of focus to ensure consistency and quality in deliverables.
Demonstrates strong interpersonal skills to facilitate clear and effective exchange of information between teams and stakeholders, ensuring alignment and collaboration across projects.
Analytical thinking involves systematically evaluating information, identifying patterns, and drawing logical conclusions from data. Professionals in this field must possess strong problem-solving skills to address complex challenges and make data-driven decisions. Attention to detail is essential to ensure accuracy in analysis, while proficiency in relevant tools and methodologies enhances efficiency. Effective communication of insights to stakeholders is also a key responsibility, requiring clarity and precision in presenting findings. This role demands adaptability to evolving data and industry trends, as well as a commitment to continuous learning and improvement.
Manage your time effectively to ensure all tasks are completed efficiently and to a high standard, prioritizing responsibilities based on urgency and importance. Adapt to shifting deadlines and evolving priorities while maintaining productivity and accuracy. Demonstrate reliability by consistently meeting established deadlines and delivering results in a timely manner. Utilize organizational tools and techniques to streamline workflows and enhance efficiency.
Proven ability to manage multiple tasks efficiently while maintaining meticulous attention to detail. Demonstrated capacity to prioritize responsibilities, meet deadlines, and streamline workflows to enhance productivity. Strong aptitude for structuring information, coordinating resources, and ensuring seamless operations within fast-paced environments. Experience in developing systems to track progress, manage schedules, and optimize organizational efficiency.
Integrity and accountability are fundamental requirements for this position, as candidates must consistently demonstrate ethical behavior and take responsibility for their actions and decisions. The ideal candidate will uphold these principles in all professional interactions and ensure adherence to organizational standards and values. This role demands a steadfast commitment to transparency and reliability, with a focus on delivering results in a manner that fosters trust and credibility.
Qualifications
BA/BSc/HND , Diploma
Experience Required
1 - 2 years
