Job Summary
KEDAH Ceramics is in search of a meticulous Warehouse (WH&L) Documentation Specialist to oversee the precision of warehouse records, stock movement documentation, and inventory data within the carton warehouse. This position is responsible for providing real-time updates on inbound and outbound materials, facilitating inventory reconciliation, and upholding rigorous documentation standards in a dynamic warehouse setting.
Oversee and execute a range of essential duties to ensure operational efficiency and team success, including leading project initiatives, managing daily workflows, and coordinating cross-functional collaboration. Act as a primary point of contact for stakeholders, addressing inquiries and resolving issues promptly to maintain strong relationships. Monitor performance metrics to identify trends, implement improvements, and drive continuous enhancement in processes and outcomes. Foster a culture of accountability, innovation, and professional development within the team while aligning activities with organizational goals and strategic objectives.
Maintain precise and up-to-date documentation of all incoming and outgoing warehouse materials within the system and associated records.
Maintain accurate tracking records for belts, pallets, hardware, timbers, and all other warehouse assets to ensure proper inventory management and accountability.
Compile and maintain daily stock reports across all warehouses, detecting discrepancies, investigating underlying causes, and promptly reporting unresolved issues to the Warehouse Manager or Head of Department.
Collaborate with the issuing team to manage waybills and delivery notes, and coordinate with the receiving team to process Finished Goods Receipt Notes (FGRN).
Print, verify, and review warehouse inventory movement documents to confirm alignment between system records and physical inventory, ensuring accuracy throughout the process.
Investigating and documenting variances between physical inventory counts and system records to facilitate prompt corrective measures is a key responsibility of this role.
Ensure meticulous organization and management of all records pertaining to stock movements within the warehouse.
Maintain impeccable storage cleanliness and consistently enforce 5S principles throughout the designated warehouse space.
Conduct stock audits and inventory verification exercises as needed to ensure accuracy and compliance with established procedures.
Partner with diverse teams across departments to maintain seamless documentation processes and enhance warehouse operational performance.
Execute any additional tasks as directed by supervisory or management personnel.
Seeking a highly skilled professional with expertise in [specific field or role], we require a candidate who possesses [X years] of relevant experience. Proficiency in [specific software, tools, or methodologies] is essential, along with strong [specific skills, e.g., analytical, communication, or leadership abilities]. The ideal applicant will hold a [relevant degree or certification] and demonstrate a proven track record in [specific responsibilities or achievements]. Additionally, the ability to [specific soft skill, e.g., collaborate effectively, adapt to changing environments, or manage multiple priorities] is highly desirable. Fluency in [specific language, if applicable] and familiarity with [specific industry standards or regulations] are also required.
Requires a minimum of one to two years of hands-on experience in data management, warehouse operations, or logistics documentation.
A relevant qualification, such as a diploma or degree in Logistics, Supply Chain Management, Business Administration, or a comparable discipline, is required.
Demonstrates strong command of Microsoft Word, Excel, and PowerPoint, with ability to leverage these applications efficiently for document creation, data management, and presentation development.
Possesses a solid grasp of inventory documentation protocols and warehouse operational workflows.
Demonstrates exceptional precision and meticulousness in managing and processing data with a strong focus on accuracy and reliability.
Proficient in effectively conveying information and collaborating with stakeholders to ensure seamless operations and alignment across teams.
Proven capability to thrive in a high-velocity operational setting while maintaining productivity and efficiency standards.
Demonstrates exceptional proficiency in analyzing complex situations and developing effective solutions.
Demonstrates proficiency in organizational skills, time management, and problem-solving capabilities. Exhibits strong interpersonal and communication skills to collaborate effectively with teams and stakeholders. Maintains adaptability in dynamic environments while prioritizing tasks efficiently. Shows commitment to continuous learning and professional development.
We are seeking a meticulous professional committed to upholding the highest standards of data precision and delivering comprehensive reporting. This role requires a detail-oriented individual capable of ensuring the integrity and reliability of all data processed. The successful candidate will be responsible for generating accurate reports, maintaining data consistency, and identifying discrepancies to uphold organizational standards. Strong analytical skills and a proactive approach to quality assurance are essential to excel in this position.
Efficiently overseeing and maintaining accurate records of inventory documentation is essential to this role. Responsibilities include organizing, updating, and verifying inventory data to ensure precision and compliance with established protocols. Proficiency in inventory management software and attention to detail are required to track stock levels, discrepancies, and replenishment needs. Strong organizational skills and the ability to work within deadlines are also necessary to support operational efficiency and seamless workflow coordination.
Attention to detail is essential to ensure accuracy and consistency in all tasks. Candidates must demonstrate a high level of precision, meticulously reviewing information to identify and correct errors. Strong organizational skills are required to manage multiple responsibilities efficiently without compromising quality. The ability to maintain focus over extended periods while handling intricate details is crucial for success in this role.
We facilitate seamless interaction and collaboration among team members, stakeholders, and external partners to ensure alignment with organizational objectives. This role requires proficiency in managing complex communication channels, resolving conflicts, and maintaining clear, concise, and consistent information flow. Additionally, we oversee the synchronization of tasks, deadlines, and resources to optimize efficiency and productivity across departments.
Analytical thinking involves systematically evaluating information and data to derive insights, solve complex problems, and support informed decision-making. This skill requires the ability to assess situations objectively, identify patterns, and draw logical conclusions from various sources of information. Professionals with strong analytical thinking capabilities often excel in roles that demand precision, critical evaluation, and the capacity to interpret data effectively to guide strategic actions.
We excel in efficiently allocating resources, prioritizing tasks, and meeting deadlines with precision. Our team consistently demonstrates the ability to balance multiple responsibilities without compromising quality or productivity. Strong organizational skills and a proactive approach are essential to thrive in this dynamic environment, where adaptability and focus are key to success.
Demonstrated ability to manage multiple tasks efficiently, prioritize responsibilities, and maintain meticulous attention to detail in fast-paced environments. Requires capacity to structure workflows, meet deadlines, and coordinate resources effectively while ensuring accuracy and consistency in all deliverables.
Upholding the highest standards of honesty and responsibility is essential. Demonstrating unwavering reliability and ownership of one’s actions is a fundamental requirement for this role.
Qualifications
BA/BSc/HND , Diploma
Experience Required
1 - 2 years
