Oversee and execute a comprehensive range of critical tasks, ensuring alignment with organizational goals and operational efficiency. Manage and coordinate team efforts to achieve departmental objectives while maintaining high standards of performance and accountability. Develop and implement strategic initiatives to drive growth, innovation, and continuous improvement across key business functions.
The Accounts Payable role encompasses a range of financial responsibilities, including the accurate processing and verification of invoices, ensuring compliance with payment terms and company policies. This position requires meticulous attention to detail to reconcile discrepancies, maintain precise records, and facilitate timely payments to vendors and suppliers. Additionally, the role involves collaborating with internal departments to resolve billing inquiries, managing expense reports, and preparing financial documentation for audits. Strong organizational skills and proficiency in accounting software are essential to support efficient workflows and uphold financial integrity.
Process supplier invoices using Na vision, confirming accuracy and assigning appropriate codes to cost centers and general ledger accounts.
Ensure precise calculation and remittance of all applicable taxes on supplier invoices, including Value Added Tax (VAT), Withholding Tax, and other statutory deductions, in full compliance with Kenya Revenue Authority (KRA) and Federal Inland Revenue Service (FIRS) regulations.
Prepare weekly payment schedules for suppliers, which will be submitted to the Accounts Payables Manager for review and approval.
Process authorized supplier payments within the Na vision system and maintain prompt settlement of outstanding creditor balances. Conduct meticulous reconciliation of supplier and bank accounts, addressing any discrepancies without delay to ensure financial accuracy.
Ensure accurate accruals for services rendered and goods received but not yet invoiced as part of the month-end closing process.
Maintain the creditors’ ledger in Na vision by regularly updating supplier records to ensure all information remains accurate and current.
Collaborate with the Procurement and Operations teams to validate that purchase orders, delivery notes, and invoices align prior to processing, ensuring a precise three-way match.
Facilitates the accurate recording and reconciliation of intercompany transactions to ensure financial alignment and compliance with accounting standards. Collaborates with various departments to gather necessary data, validate transaction details, and resolve discrepancies promptly. Maintains detailed documentation and prepares periodic reports to support audits and financial reviews. Ensures all intercompany transactions adhere to established policies and regulatory requirements.
Compile landed cost entries for imported items in Na vision, incorporating freight expenses, insurance premiums, and customs duties into the accounting records.
Deliver precise AP schedules, reconciliations, and supporting documentation to facilitate statutory audits and tax filings for entities operating in Kenya and Nigeria.
Oversee inventory management and cost accounting processes, ensuring accurate tracking and valuation of stock levels and associated expenses. Analyze cost variances, reconcile discrepancies, and implement corrective measures to optimize financial performance. Prepare detailed reports on inventory turnover, stock aging, and cost of goods sold, providing actionable insights to management. Collaborate with procurement and warehouse teams to maintain optimal stock levels while minimizing excess or obsolete inventory. Stay updated on industry standards and regulatory requirements to ensure compliance in all financial reporting and inventory practices.
Develop item codes and production bills of materials utilizing Na vision to ensure accurate and efficient inventory and manufacturing processes.
Process stock movement instructions, including transfers from commissaries to stores and between stores, ensuring precise and timely posting of transfer orders in Na vision.
Monitor and oversee the flow of inventory throughout all designated sites, verifying that records are consistently and precisely updated in Na vision in compliance with established internal guidelines.
Supervise and conduct monthly physical stock counts while actively participating in the process. Additionally, compile and present detailed stock reports for all locations to ensure accurate inventory tracking and accountability.
Calculate the monthly expenditure for food and ensure it matches the reported figures.
In accordance with warehouse and commissary usage reports, monthly consumable usage must be analyzed and documented. Additionally, ongoing cost consumption trends will be tracked and monitored.
Monthly inventory balances and the cost of sales are reported, while slow-moving, damaged, and write-off items are identified and communicated to the Costing Manager.
Compile inventory aging reports and identify slow-moving, expired, or obsolete items for management evaluation.
Resolve inventory discrepancies, variances, and write-offs promptly and accurately to ensure precise inventory records and minimize financial discrepancies.
Implement and maintain robust controls to ensure strict adherence to internal inventory policies and procedures.
Collaborate closely with Warehouse, Commissary, and Store teams to maintain precise and prompt documentation of stock movements.
Prepare comprehensive inventory reports tailored for executive review and strategic decision-making purposes.
Provide assistance to the Costing Manager during inventory audits, year-end stock counts, and related postings.
Support the enhancement and rollout of advanced inventory management systems and processes, while evaluating industry best practices to drive ongoing operational improvements.
We are seeking a highly motivated and skilled candidate to join our team, requiring a minimum of five years of relevant experience in the field. The ideal applicant will possess a strong academic background, preferably holding a degree in a related discipline from an accredited institution. Proficiency in industry-standard software and tools is essential, along with excellent problem-solving and communication abilities. Responsibilities include collaborating with cross-functional teams, managing projects from inception to completion, and ensuring all tasks meet established deadlines and quality standards. The role demands adaptability, a keen attention to detail, and a commitment to continuous professional development.
Applicants must either possess a recognized professional accounting qualification, such as the Certified Public Accountant (CPA) or the Association of Chartered Certified Accountants (ARCA), or be actively working towards obtaining one.
Applicants must possess a bachelor’s degree in accounting, commerce, finance, or a related business discipline to be considered for this role.
With a minimum of five years of professional experience, preferably within the hospitality, food service, or accommodation sectors, you will bring a strong background in customer-focused roles.
Mature professionals who demonstrate independence, self-motivation, and an optimistic outlook are sought for this role.
Demonstrates the capacity to make informed decisions and apply thoughtful judgment in all professional contexts.
Capable of accommodating a dynamic schedule to meet operational demands, potentially requiring evening, weekend, or holiday availability.
Proven ability to work independently with minimal supervision while effectively resolving challenges through innovative solutions. Strong aptitude for building collaborative relationships and fostering clear, productive communication across teams.
Capable of thriving in high-pressure environments with stringent deadlines while consistently producing accurate results and timely reports is essential.
Ensure your application is submitted to hr@eatngo-kenya.com for consideration.
Qualifications
BA/BSc/HND
Experience Required
5 years
