Basic job summary:
The incumbent will assist in compiling and administering payroll data, guaranteeing precise and prompt disbursement of salaries, statutory deductions, and comprehensive record maintenance for all university staff. This position ensures adherence to labor and tax statutes while upholding strict confidentiality standards and operational accuracy.
Oversee and execute a comprehensive range of duties and responsibilities, ensuring alignment with organizational goals and operational standards. Manage key tasks with precision, including the development and implementation of strategic initiatives, while fostering collaboration across departments to achieve unified objectives. Maintain rigorous adherence to established protocols and procedures, ensuring compliance with industry regulations and internal policies. Monitor performance metrics and project milestones, providing timely reports and actionable insights to stakeholders to drive continuous improvement. Facilitate training and professional development opportunities for team members, cultivating a culture of accountability, innovation, and excellence.
Provides assistance with payroll processing tasks, ensuring accurate and timely compensation for employees. Handles data entry, verifies time and attendance records, and resolves discrepancies. Maintains confidentiality of sensitive payroll information and adheres to relevant payroll regulations and company policies. Collaborates with HR and finance teams to ensure seamless payroll operations and addresses employee inquiries regarding paychecks and deductions. Requires proficiency in payroll software, attention to detail, and strong organizational skills.
Gather and validate payroll inputs such as timesheets, overtime hours, allowances, and deductions to ensure accuracy and compliance.
Support the monthly payroll processing for all staff and faculty members.
Enter payroll information into the designated payroll software while verifying the precision of all entries.
Statutory compliance and payroll deductions must be managed in accordance with applicable laws and regulations, ensuring full adherence to legal requirements. This role involves accurately calculating and processing deductions such as income tax, social security contributions, and other statutory obligations. Responsibilities include staying informed about evolving tax legislation, maintaining precise records, and generating compliance reports as needed. A strong understanding of payroll systems, tax codes, and regulatory frameworks is essential to execute these duties effectively.
Accurately compute and administer statutory deductions, including PAYE, NAIF, NSSF, and pension contributions.
Compile statutory returns and facilitate prompt remittance to the appropriate regulatory bodies.
Provide support in developing payroll schedules to facilitate audit processes and ensure compliance adherence.
Maintains accurate and up-to-date payroll records to ensure compliance with organizational policies and regulatory standards.
Accurately maintain and update payroll records for all employees.
Monitor employee absences, benefits utilization, and compensation-related modifications, including promotions and terminations.
Securely and systematically organize and maintain payroll documentation.
Responsible for preparing and delivering precise payroll reports and conducting thorough reconciliations to ensure accuracy and compliance with regulatory standards.
Support the reconciliation process by aligning payroll accounts with the general ledger.
Prepare payroll summaries, payslips, and reports as needed.
Facilitate the accurate completion of monthly, quarterly, and annual payroll reconciliations in addition to conducting thorough audits to ensure compliance with established standards.
We handle inquiries and provide assistance to staff members to ensure operational efficiency and address any concerns they may have. Applicants must demonstrate excellent communication skills, problem-solving abilities, and a customer-focused mindset. Responsibilities include responding promptly to emails and phone calls, assisting with administrative tasks, maintaining accurate records, and collaborating with other departments to resolve issues. A strong attention to detail and the ability to work under minimal supervision are essential.
Respond promptly to staff questions concerning payroll processing, tax-related matters, and benefit deductions.
Maintain strict confidentiality and uphold professional standards when managing staff payroll data.
Experience
We are seeking candidates with a minimum of one to three years of specialized experience in the financial sector.
Proficient in utilizing Microsoft Excel with a strong command of its advanced features and functions, including pivot tables, LOOKUP, and data analysis tools, to efficiently manage, manipulate, and analyze complex datasets.
Thoroughness and precision are essential qualities for this role, as meticulous oversight ensures accuracy in all tasks.
Seeking a candidate with a degree in a relevant field, preferably with additional certifications or specialized training. Minimum of five years of hands-on experience in a similar role is required, along with strong analytical and problem-solving skills. Familiarity with industry-specific software and tools is essential, and the ability to work independently as well as collaboratively in a team setting is crucial. Excellent communication skills, both written and verbal, are a must to effectively convey complex information. A proven track record of delivering high-quality results under tight deadlines is highly valued.
A Certified Public Accountant (CPA) final stage candidate or an ARCA-qualified professional—or someone with an equivalent certification—is required, or applicants may still be in the process of obtaining such qualifications.
If you meet the qualifications and are eager to join our team, please submit your application to us. Kindly forward your most recent resume and a cover letter, ensuring the subject line includes “Accounts Assistant,” to recruitment@strathmore.edu by June 10, 2026.
Qualifications
BA/BSc/HND
Experience Required
1 - 3 years
