Oversee the primary duties and obligations associated with this role, ensuring alignment with organizational objectives. Execute critical tasks that drive efficiency, innovation, and growth within the designated department. Maintain accountability for the completion of projects and assignments in accordance with established timelines and quality standards. Collaborate with cross-functional teams to enhance productivity and achieve strategic goals. Monitor progress and provide updates to leadership to facilitate informed decision-making and continuous improvement.
The Accounts Payable position involves managing the timely and accurate processing of invoices, ensuring all payments are made in accordance with company policies and vendor terms. Responsibilities include verifying invoice details, reconciling discrepancies, and maintaining organized records of financial transactions. The role requires proficiency in accounting software, attention to detail, and strong communication skills to liaise with vendors and internal departments. Additionally, the position demands adherence to internal controls, compliance with regulatory standards, and the ability to meet payment deadlines efficiently.
Receive, validate, and process supplier invoices within Na vision, meticulously assigning accurate coding to designated cost centers and general ledger accounts.
Ensure precise tax accounting for supplier invoices, encompassing VAT, Withholding Tax, and other statutory deductions in strict compliance with Kenya Revenue Authority (KRA) and Federal Inland Revenue Service (FIRS) regulations.
Prepare weekly supplier payment plans for submission to and authorization by the Accounts Payables Manager.
Process and finalize approved supplier payments using Na vision, maintaining strict adherence to payment schedules to ensure all outstanding creditor balances are settled promptly. Conduct thorough reconciliations of supplier accounts and bank statements, identifying and addressing any discrepancies without delay to uphold financial accuracy and compliance.
Ensure the accurate recording of accruals for services and goods received but not yet invoiced as part of the month-end closing procedures.
Responsible for maintaining and updating the creditors’ ledger in Na vision, ensuring all supplier records remain precise and current.
Coordinate with the Procurement and Operations teams to validate that purchase orders, delivery notes, and invoices align prior to processing, ensuring accurate three-way matching.
Handle intercompany transactions by ensuring accurate recording, reconciliation, and reporting of financial activities between affiliated entities. Verify compliance with internal policies and external regulations, and resolve discrepancies promptly to maintain data integrity. Collaborate with finance teams across business units to streamline processes, improve efficiency, and support timely financial close activities. Prepare and review intercompany reconciliations, journal entries, and supporting documentation to facilitate clear audit trails and regulatory adherence.
Prepare and record landed cost entries for imported inventory items within Na vision, incorporating expenses such as freight, insurance, and customs duties.
We facilitate statutory audits and tax filings by preparing precise accounts payable schedules, conducting thorough reconciliations, and compiling complete supporting documentation for the entities operating in Kenya and Nigeria.
Prepare, analyze, and maintain accurate inventory records while overseeing costing processes to ensure financial precision and operational efficiency. This role involves tracking stock levels, conducting regular audits, reconciling discrepancies, and collaborating with procurement and warehouse teams to optimize supply chain performance. Proficiency in inventory management systems, strong analytical skills, and meticulous attention to detail are essential, along with the ability to generate cost reports, assess variances, and implement cost-saving strategies. Candidates should possess prior experience in inventory control or cost accounting, familiarity with ERP software, and a commitment to maintaining compliance with financial regulations and company policies.
Develop item codes and generate production bills of materials within the Na vision system.
Accurately and punctually process stock movement instructions, including transfers from Commissaries to Stores and between stores, while ensuring seamless posting of transfer orders in Na vision.
Monitor inventory across all locations, verifying that movements are accurately documented in Na vision while adhering to established internal policies.
Oversee and engage in monthly physical inventory counts, ensuring accuracy and completeness across all sites; compile and deliver comprehensive stock reports for each location.
Prepare the monthly food cost analysis and verify its accuracy against the provided reports.
Analyze and record monthly consumable usage data, ensuring alignment with warehouse and commissary usage reports; track and assess cost consumption trends to identify opportunities for efficiency and cost reduction.
Monthly inventory balances and cost of sales must be reported, while also identifying and documenting slow-moving, damaged, and write-off items for the Costing Manager.
Compile aging inventory reports and identify slow-moving, expired, or obsolete stock items requiring management attention.
Handle discrepancies, variances, and write-offs related to inventory with precision and efficiency, ensuring accurate resolution of all identified issues.
Ensure robust internal controls and adherence to established inventory policies and procedures are maintained at all times.
Collaborate seamlessly with Warehouse, Commissary, and Store teams to maintain precise and up-to-date stock movement documentation.
Prepare inventory-related reports to facilitate informed management decision-making processes.
Assist the Costing Manager with conducting inventory audits, executing year-end stock-takes, and performing postings.
Assist with designing, developing, and deploying enhanced inventory management systems and operational workflows while evaluating industry best practices to drive ongoing process enhancements.
Bachelor’s degree in a relevant field such as engineering, computer science, or mathematics is required. A minimum of five years of professional experience in software development, system architecture, or a related discipline is essential. Proficiency in programming languages such as Python, Java, or C++ is mandatory. Strong problem-solving abilities and analytical thinking are critical for success in this role. Excellent communication skills, both written and verbal, are necessary to collaborate effectively with cross-functional teams. Experience with agile methodologies and project management tools is highly desirable.
Applicants must either possess a recognized professional accounting credential, such as the CPA or ARCA, or be actively working toward obtaining one.
Applicants must possess a Bachelor’s degree in Accounting, Commerce, Finance, or a related business discipline to be considered for this role.
With a minimum of five years of hands-on experience, preferably within the HOR ECA sector, you will bring a strong foundation to this role.
A self-motivated individual with a proactive approach, demonstrating maturity and independence while maintaining a constructive mindset.
Capable of making informed decisions and applying sound judgment in various situations.
Capable of maintaining a variable schedule tailored to operational demands, which could entail working evenings, weekends, and holidays as required.
Exhibit a proactive mindset and strong aptitude for troubleshooting, supported by exceptional communication and interpersonal abilities.
Capable of thriving in high-pressure environments and meeting stringent deadlines while consistently producing accurate results and comprehensive reports on schedule.
Please submit your application to hr@eatngo-kenya.com for consideration.
Qualifications
BA/BSc/HND
Experience Required
5 years
