Position Summary
The Program Officer will facilitate the execution, coordination, monitoring, and stakeholder engagement efforts for multiple initiatives at Alone Initiative. This role will primarily oversee the “Transforming Helmet Safety in Kenya: From Regulation to Market Compliance” project, which seeks to enhance motorcycle helmet safety regulations, compliance mechanisms, and institutional collaboration in Kenya. While leading this initiative, the officer will also provide support in the implementation of other Alone projects. Central to this position will be responsibilities such as facilitating policy discussions, conducting technical consultations, coordinating stakeholders, conducting research, managing monitoring and evaluation processes, and engaging with government entities, development partners, transport stakeholders, and civil society organizations. The ideal candidate must possess strong project coordination capabilities, experience in policy or governance-focused programming, and a proven interest in areas such as road safety, transport governance, public policy, standards compliance, or sustainable mobility.
Key responsibilities include overseeing and executing a range of operational tasks to ensure efficient workflow and productivity. The role entails collaborating with cross-functional teams to align project objectives, monitoring performance metrics, and implementing process improvements. Additionally, it requires maintaining compliance with industry standards, managing stakeholder communications, and addressing issues proactively. This position demands strong analytical skills, meticulous attention to detail, and the ability to prioritize tasks effectively in a dynamic environment.
Project Coordination and Implementation encompasses overseeing and executing project plans with precision, ensuring alignment with strategic objectives and stakeholder expectations. This role involves managing timelines, resources, and deliverables while mitigating risks and resolving potential obstacles. Strong organizational skills are essential to maintain efficiency, along with the ability to communicate effectively across teams and leadership. Additionally, the position requires meticulous attention to detail to track progress, identify gaps, and implement corrective measures as needed.
Assist in executing project tasks daily in accordance with approved work plans, established timelines, and donor specifications.
Coordinate the logistics and planning for a range of professional engagements, including workshops, consultations, policy dialogues, validation meetings, and stakeholder forums.
Monitor progress against established project milestones and verify the punctual completion of deliverables and outputs.
Maintain comprehensive documentation of activities, attendance logs, meeting summaries, and project files, ensuring thorough record-keeping and accessibility for all relevant stakeholders.
Assist in the procurement and administrative tasks necessary for executing project activities.
You will be responsible for cultivating and maintaining strong relationships with key stakeholders, including clients, partners, and internal teams, to ensure alignment and drive collaborative initiatives. Your role involves identifying opportunities for partnership development, negotiating mutually beneficial agreements, and fostering trust through transparent communication and consistent delivery of results. Additionally, you will act as a liaison between different departments and external organizations, facilitating information exchange and resolving any conflicts to support organizational objectives. Strong interpersonal skills, strategic thinking, and the ability to influence without authority are essential for success in this position.
Leverage relationships with critical stakeholders such as the Kenya Bureau of Standards, National Transport and Safety Authority, Kenya Revenue Authority, Ministry of Investments, Trade and Industry, boda associations, county governments, private sector entities, and development partners to drive collaborative initiatives and ensure alignment with organizational objectives.
Support the strategic coordination of engagements for the National Helpline for Welfare and Care (NHWC) initiatives.
Craft stakeholder communication materials, including concise briefs, formal invitations, and detailed follow-up documentation.
Cultivate and sustain productive partnerships with key project collaborators and specialized technical professionals.
Conduct thorough research, formulate policy recommendations, and provide specialized technical assistance to support organizational objectives and decision-making processes.
The role involves conducting desk reviews, analyzing policies, mapping stakeholders, and gathering data as part of its core responsibilities.
Contribute to the creation of policy briefs, technical reports, workshop summaries, and advocacy resources.
Support consultants and technical experts throughout situational assessments and the formulation of guidelines to ensure accuracy and thoroughness.
Support the development of evidence-based insights regarding helmet compliance, certification methodologies, and the governance frameworks that underpin road safety initiatives.
The role involves overseeing Monitoring, Evaluation, and Learning (MEL) processes to ensure data-driven decision-making and continuous improvement. Responsibilities include designing and implementing MEL frameworks, tracking project performance metrics, and conducting comprehensive evaluations to assess outcomes and impact. The position requires strong analytical skills to interpret data, identify trends, and generate actionable insights for stakeholders. Additionally, the role demands expertise in developing learning strategies that foster adaptive management and knowledge sharing within the organization. Collaboration with cross-functional teams is essential to integrate MEL findings into program strategies and enhance overall effectiveness.
Facilitate the execution of the project monitoring and evaluation framework to ensure systematic tracking of progress and outcomes.
Gather, organize, consolidate, refine, and evaluate project data and key performance indicators to derive meaningful insights and support informed decision-making.
The incumbent will assist in compiling and finalizing monthly, quarterly, and donor-specific reports to ensure accuracy and timely submission.
Monitor project results, identify potential risks, capture valuable lessons learned, and document success stories.
Facilitate inclusive learning initiatives and gather input from key stakeholders to inform decision-making and program development.
Disseminates key information and enhances brand presence through strategic communications and visibility initiatives.
Enhance public understanding and engage stakeholders through strategic awareness campaigns and effective communication initiatives.
Develop and oversee digital engagement strategies to effectively promote project outcomes via social media platforms and partner communications channels.
Facilitate media engagement and enhance visibility throughout project events and campaigns.
Capture and document project impact stories, photographs, and related communication materials to effectively convey outcomes and progress.
Provide comprehensive financial and administrative assistance to ensure the smooth operation of business activities. Prepare, review, and process financial documents such as invoices, expense reports, and budgets with accuracy and efficiency. Maintain meticulous records, reconcile accounts, and support payroll processing while adhering to established accounting standards and internal policies. Additionally, coordinate administrative tasks including scheduling, correspondence, and office management to enhance productivity and operational efficiency. Strong proficiency in accounting software, attention to detail, and the ability to handle confidential information with discretion are essential.
Oversee budget tracking and monitor expenditures to ensure financial activities remain within allocated limits.
Compile financial plans for activities, process payment requests, and maintain thorough documentation to ensure accountability.
Ensure adherence to all organizational and donor-established policies and procedures to maintain regulatory and ethical standards.
Facilitate travel planning and coordinate logistics for meetings and field activities seamlessly.
We assist with procurement activities tied to specific projects, ensuring seamless integration of materials and services to meet project timelines and objectives. This includes coordinating with suppliers, managing purchase orders, and tracking deliveries to maintain efficiency throughout the procurement lifecycle.
Bachelor’s degree in Computer Science, Engineering, or a related field is mandatory for this position. Candidates must possess a minimum of five years of professional experience in software development, with at least three years in a leadership or senior role. Proficiency in programming languages such as Python, Java, or C++ is essential, along with expertise in system design and architecture. Strong problem-solving skills and the ability to mentor junior team members are also required. Familiarity with cloud platforms like AWS or Azure and experience with Agile methodologies are highly preferred.
A bachelor’s degree in fields such as Public Policy, Development Studies, Law, Political Science, Transport Planning, International Relations, Project Management, Public Health, or a closely related discipline is required.
With a minimum of three years of practical expertise in project coordination, governance, policy advocacy, road safety, public sector engagement, or development programming, you will bring valuable experience to this role.
Proven track record in collaborating with governmental bodies, civil society institutions, or initiatives financed by donors.
Demonstrates comprehensive knowledge of policy development, stakeholder management, and regulatory environments.
Proven expertise in conducting comprehensive research, crafting detailed reports, and preparing meticulous project documentation is required.
Proficiency in road safety, transport governance, adherence to standards, or mobility-related challenges constitutes an additional benefit.
Skilled in facilitating workshops, providing expert consultations, and coordinating multi-stakeholder forums.
Exceptional abilities in organizing tasks and managing time effectively are essential.
Proficient in the procedures and steps involved in acceding to international UN treaties.
Proven expertise and key qualifications include a robust set of technical proficiencies, interpersonal strengths, and professional attributes essential for excelling in this role. Candidates must demonstrate a comprehensive understanding of industry-specific tools, methodologies, and best practices, along with the ability to apply them effectively in dynamic environments. Strong analytical thinking, problem-solving capabilities, and meticulous attention to detail are critical, as is the capacity to collaborate seamlessly within cross-functional teams. Exceptional communication skills, both written and verbal, are required to convey complex information clearly and persuasively to stakeholders at all levels. Additionally, a commitment to continuous learning and adaptability to evolving technologies and market trends is highly valued.
Proven proficiency in crafting clear, concise, and insightful reports alongside strong verbal and written communication abilities.
Exceptional ability to manage multiple tasks efficiently while maintaining clear communication and fostering positive working relationships.
Demonstrates strong organizational skills to prioritize and execute multiple tasks while meeting strict deadlines efficiently.
Demonstrates exceptional proficiency in analytical reasoning and effective problem resolution.
Skilled in utilizing Microsoft Office Suite and various digital collaboration platforms.
Proven capacity to operate autonomously and in cooperation with cross-functional teams within diverse organizational settings.
Maintaining the highest standards of integrity, professionalism, and meticulous attention to detail is essential.
Desirable Attributes
Dedicated to advancing road safety, promoting mobility justice, and driving public policy reform with unwavering commitment.
Engaging effectively with stakeholders in the transportation sector and community-based organizations is a key requirement of this role.
Proficiency in gender-responsive programming methodologies and inclusive mobility strategies is required.
A background in donor compliance and grants implementation enhances your suitability for this role.
What Flone Offers
This role offers the chance to engage in critical national road safety efforts and policy reform programs.
You will have the opportunity to engage with high-level policy discussions and collaborate across multiple sectors.
Thrives in a vibrant, purpose-driven professional setting.
Professional development and learning prospects are available through regional and international road safety networks.
Qualifications
BA/BSc/HND
Experience Required
3 years
