Position Summary
The Program Officer will facilitate the execution, coordination, monitoring, and stakeholder engagement for multiple projects under the Flone Initiative. They will spearhead the “Transforming Helmet Safety in Kenya: From Regulation to Market Compliance” initiative, designed to enhance motorcycle helmet safety regulations, enforce compliance mechanisms, and foster institutional collaboration in Kenya. In addition to leading this project, the officer will provide support for other initiatives within Flone. They will serve as a key contributor in facilitating policy dialogues, technical consultations, stakeholder engagement, research initiatives, monitoring and evaluation efforts, and interactions with government entities, development partners, transport stakeholders, and civil society organizations. The preferred candidate will possess robust project coordination abilities, a background in policy or governance-related initiatives, and a proven commitment to road safety, transport governance, public policy, standards compliance, or sustainable mobility.
Oversee daily operations to ensure alignment with organizational objectives and maintain high standards of efficiency. Manage and mentor a diverse team, fostering a collaborative work environment that encourages professional growth and accountability. Develop and implement strategic initiatives to enhance productivity, streamline processes, and drive continuous improvement across departments. Collaborate with senior leadership to align operational plans with long-term business goals, ensuring resource optimization and sustainable performance. Monitor key performance indicators (KPIs) to assess progress, identify areas for enhancement, and implement corrective measures as needed. Serve as a primary liaison between teams, departments, and external stakeholders to facilitate clear communication and resolve operational challenges promptly. Ensure compliance with industry regulations, company policies, and best practices to uphold organizational integrity and mitigate risks.
Project coordination and implementation responsibilities encompass overseeing project timelines, ensuring adherence to budgets, and facilitating cross-functional collaboration to achieve strategic objectives. This role involves managing stakeholder communications, resolving conflicts, and maintaining meticulous documentation throughout the project lifecycle. Additionally, the position requires evaluating project progress, identifying potential risks, and implementing corrective actions to mitigate delays or cost overruns. Strong organizational skills, proficiency in project management tools, and the ability to lead diverse teams are essential for success in this position.
Facilitate the seamless execution of project activities in accordance with approved work plans, established timelines, and donor specifications.
Oversee the planning and execution of workshops, consultations, policy dialogues, validation meetings, and stakeholder forums, ensuring seamless logistical coordination throughout each event.
Monitor progress against established milestones to verify that outputs and deliverables are produced and delivered punctually.
Responsibilities include overseeing the preparation and upkeep of activity documentation, attendance logs, meeting reports, and project files.
Assist in managing procurement activities and administrative tasks essential to project execution, ensuring seamless operational workflows.
We cultivate and maintain productive relationships with stakeholders and strategic partners to drive collaborative initiatives and ensure alignment with organizational goals. This role involves identifying key stakeholders, assessing their needs, and developing tailored engagement strategies to foster mutual benefits. Responsibilities include facilitating open communication channels, negotiating agreements, and resolving conflicts to sustain long-term partnerships. Additionally, we monitor stakeholder feedback, track engagement metrics, and report progress to leadership to inform decision-making. Strong interpersonal skills, negotiation expertise, and the ability to influence without authority are essential for success in this position.
Liaise with essential stakeholders such as the Kenya Bureau of Standards, National Transport and Safety Authority, Kenya Revenue Authority, Ministry of Investments, Trade and Industry, boda associations, county governments, private sector entities, and development partners to foster strategic collaboration and alignment.
Coordinate the planning and execution of engagements for the National Helmet Wearing Coalition (NHWC) with precision and efficiency.
Draft stakeholder communication materials, including briefs, invitations, and follow-up documentation, ensuring clarity and professionalism in all deliverables.
Cultivate strong, productive partnerships with project collaborators and subject-matter specialists to ensure seamless coordination and alignment of objectives.
Conduct in-depth investigations, analyze data, and provide evidence-based recommendations to inform policy development and strategic planning. Offer specialized technical assistance and expertise to support program implementation, ensuring alignment with organizational objectives and regulatory requirements. Collaborate with stakeholders across various departments to assess needs, identify solutions, and enhance operational efficiency. Develop comprehensive reports, policy briefs, and technical documents to facilitate informed decision-making and drive continuous improvement.
The support desk conducts reviews of policies, performs stakeholder mapping, and undertakes data collection initiatives.
The role involves contributing to the creation of policy briefs, technical reports, workshop reports, and advocacy materials.
Provide assistance to consultants and technical specialists throughout situational evaluations and the formulation of guidelines.
Support the development of evidence-based insights regarding helmet compliance, certification processes, and the governance of road safety initiatives.
The incumbent will be responsible for overseeing Monitoring, Evaluation, and Learning (MEL) functions to ensure data-driven decision-making, track progress against strategic objectives, and facilitate continuous improvement through systematic assessment of programs and initiatives. This role involves designing and implementing robust MEL frameworks, developing relevant indicators, collecting and analyzing performance data, and reporting findings to stakeholders. Additionally, the position requires close collaboration with program teams to integrate MEL practices into project cycles, ensuring accountability and adaptive management. Strong analytical skills, proficiency in data visualization tools, and experience in qualitative and quantitative research methods are essential. The role also demands the ability to translate complex data into actionable insights for diverse audiences, including donors, partners, and senior leadership.
Assist in executing the project monitoring and evaluation framework to ensure adherence to established standards and objectives.
Gather, organize, consolidate, refine, and evaluate project data and performance metrics to ensure accuracy, consistency, and actionable insights.
Assist in compiling and finalizing monthly, quarterly, and donor-specific reports to ensure accuracy and timely submission.
Monitor project results, identify potential risks, document valuable lessons, and highlight key achievements.
Facilitate collaborative learning initiatives and gather input from stakeholders through structured feedback mechanisms.
Communications and Visibility responsibilities include developing and implementing strategic communications plans to enhance brand recognition and stakeholder engagement. This role is responsible for creating compelling content across various channels, managing media relations, and overseeing internal and external communications to ensure consistent messaging. Requirements include proficiency in digital communications, strong writing and editing skills, and experience with social media management. The ideal candidate will have a proven track record in strategic communications, crisis management, and the ability to measure and analyze communication effectiveness through relevant metrics.
Facilitate the dissemination of public information and engage stakeholders through targeted communication strategies.
Facilitate digital interaction and share project deliverables via social media platforms and partner networks.
Facilitate enhanced media engagement and visibility during project events and campaigns.
Capture and compile project impact stories, photographs, and communication materials to document outcomes and achievements effectively.
Provides comprehensive financial and administrative assistance, ensuring accurate record-keeping, efficient document management, and adherence to organizational policies and procedures. Responsibilities include processing invoices, reconciling accounts, preparing financial reports, and coordinating administrative tasks such as scheduling, correspondence, and office supply management. Requires proficiency in accounting software, strong organizational skills, and meticulous attention to detail to support smooth operational workflows and compliance with regulatory standards.
Monitor budgets and track activity expenditures to ensure financial accountability and alignment with organizational goals.
Develop and manage activity budgets, process payment requests, and maintain comprehensive accountability documentation.
Maintain adherence to all organizational and donor-established policies and procedures to uphold regulatory and ethical standards.
Facilitate the planning and execution of travel logistics and arrangements for both meetings and field engagements.
Assist in managing procurement activities associated with project-specific requirements to ensure timely acquisition of necessary resources.
Bachelor’s degree in a relevant field—such as accounting, finance, business administration, or economics—or an equivalent combination of education and professional experience. A minimum of five years of progressive accounting or financial management experience is essential. Proficiency in industry-standard accounting software, strong analytical skills, and meticulous attention to detail are required. Exceptional communication abilities, both written and verbal, along with the capacity to collaborate effectively in cross-functional teams are necessary. Familiarity with regulatory compliance, tax laws, and financial reporting standards is a must.
A relevant bachelor’s degree in Public Policy, Development Studies, Law, Political Science, Transport Planning, International Relations, Project Management, Public Health, or a closely related discipline is required.
Requires a minimum of three years of hands-on professional experience in project coordination, governance frameworks, policy advocacy, road safety initiatives, public sector collaboration, or development programming efforts.
Professional experience in collaborations with governmental bodies, non-governmental organizations, or initiatives financed by external donors is required.
Possesses a comprehensive grasp of policy development, regulatory landscapes, and effective stakeholder interaction strategies.
Demonstrated expertise in conducting comprehensive research, preparing detailed reports, and maintaining thorough project documentation.
Proficiency in road safety protocols, transport governance frameworks, regulatory compliance, or mobility challenges constitutes an additional asset.
Skilled in facilitating workshops, providing consultations, and engaging in multi-stakeholder forums.
Demonstrates exceptional ability to organize tasks efficiently and manage time effectively.
Proficiency in the procedures for accession to international UN treaties is essential.
Seeking candidates who demonstrate strong proficiency in a range of essential skills and competencies. The ideal applicant will possess expertise in key areas, including but not limited to analytical thinking, problem-solving, and effective communication. A proven ability to work both independently and collaboratively within a team environment is required. Additionally, the role demands meticulous attention to detail, adaptability in dynamic settings, and a commitment to continuous professional development. Strong organizational and time management abilities are also necessary to meet project deadlines and maintain high standards of work quality.
Proficient in crafting clear, concise reports and conveying information effectively through written and verbal communication channels.
Proven ability to coordinate effectively and interact proficiently with diverse teams and stakeholders.
Demonstrates strong organizational skills to handle concurrent tasks and meet strict deadlines efficiently.
Exceptional aptitude for analyzing complex situations and devising innovative solutions to challenges with precision and efficiency.
Fluency in Microsoft Office Suite and digital collaboration platforms is essential.
Proven capability to operate autonomously while also contributing effectively within cross-functional teams and diverse settings.
This role demands unwavering integrity, a commitment to professionalism at all times, and meticulous attention to detail in every task.
Highly valued attributes include strong communication skills, both verbal and written, with the capacity to interact effectively with diverse stakeholders. Individuals should demonstrate adaptability in dynamic environments, showcasing problem-solving abilities and a proactive approach to challenges. Proficiency in relevant software or tools, along with a collaborative mindset, is essential for seamless teamwork. Additionally, a commitment to continuous learning and professional development is encouraged to stay current with industry trends and best practices.
Committed to advancing road safety, equity in mobility, and systemic reform within public policy.
Experienced in collaborating with transport sector stakeholders and community-based organizations.
Proficient knowledge in gender-responsive programming and inclusive mobility methodologies is essential.
Candidates with prior involvement in donor compliance and grants implementation will be viewed favorably.
What Flone Offers
Your role will involve supporting national road safety efforts and participating in policy reform initiatives.
High-level policy engagement and multi-sectoral collaboration experience is required.
We operate in a vibrant and purpose-oriented professional setting.
Professional development and educational prospects are available through participation in regional and global road safety networks.
Qualifications
BA/BSc/HND
Experience Required
3 years
