Position Summary
The Program Officer will facilitate the execution, coordination, oversight, and stakeholder engagement for multiple initiatives at Alone Initiative. This role will involve spearheading the “Transforming Helmet Safety in Kenya: From Regulation to Market Compliance” project, which aims to enhance motorcycle helmet safety regulations, compliance frameworks, and institutional coordination across Kenya. In addition to leading this initiative, the officer will assist with the implementation of other Alone projects. The position requires a pivotal contribution to policy discussions, technical advisory sessions, stakeholder collaboration, research initiatives, monitoring and evaluation efforts, and engagement with government bodies, development partners, transport stakeholders, and civil society organizations. The preferred candidate will possess robust project coordination abilities, a background in policy or governance-focused programming, and a proven commitment to road safety, transport governance, public policy, standards compliance, or sustainable mobility.
Key duties involve overseeing project execution, ensuring alignment with strategic objectives and maintaining high performance standards. Accountability spans managing cross-functional teams, allocating resources efficiently, and delivering solutions within set timelines. Additionally, responsibilities include fostering collaboration among departments, monitoring progress through KPIs, and implementing continuous improvement initiatives. The role requires rigorous adherence to compliance protocols, maintaining meticulous documentation, and acting as a liaison between senior leadership and operational teams to drive organizational success.
Project Coordination and Implementation involves overseeing and executing projects from initiation to completion, ensuring adherence to timelines, budgets, and quality standards. This role requires collaboration with cross-functional teams, stakeholders, and vendors to align objectives and deliverables. Responsibilities include planning, scheduling, resource allocation, risk management, and progress tracking, while maintaining clear communication and documentation throughout the project lifecycle. Strong organizational, leadership, and problem-solving skills are essential, along with proficiency in project management tools and methodologies to drive successful outcomes.
Deliver operational execution of project initiatives in strict alignment with established work plans, defined timelines, and donor-mandated specifications.
Oversee the planning and execution of logistics for workshops, consultations, policy dialogues, validation meetings, and stakeholder forums.
Monitor progress against established milestones and verify that outputs and deliverables are completed and delivered punctually.
Responsible for keeping accurate activity documentation, attendance records, meeting reports, and project files up to date.
Facilitate procurement and administrative operations integral to project execution.
Engaging stakeholders and cultivating strategic partnerships are essential components of this role, requiring collaboration with diverse internal and external parties to drive shared objectives and enhance organizational success. The position demands adept communication skills, the ability to build trust, and a proactive approach to identifying and leveraging synergistic opportunities. Responsibilities include fostering long-term relationships, negotiating mutually beneficial agreements, and ensuring alignment between partners and organizational goals.
Engage proactively with essential stakeholders such as the Kenya Bureau of Standards, National Transport and Safety Authority, Kenya Revenue Authority, Ministry of Investments, Trade and Industry, boda associations, county governments, private sector entities, and development partners to foster collaborative relationships and alignment on project objectives.
Facilitate the organization and management of engagements for the National Helmet Wearing Coalition (NHWC).
Craft stakeholder communication materials, including briefs, invitations, and follow-up documentation, with professionalism and precision.
Build and nurture strong, productive partnerships with project collaborators and subject-matter specialists to ensure seamless coordination and alignment.
Conducts comprehensive research, analyzes policies, and delivers specialized technical support to drive informed decision-making and strategic development.
The support desk conducts reviews of policies, performs detailed analyses, maps key stakeholders, and gathers essential data.
You will contribute to the creation of policy briefs, technical reports, workshop reports, and advocacy materials.
Assist consultants and technical specialists in conducting situational evaluations and crafting guideline formulation processes.
Assist in the development of evidence-based insights regarding helmet compliance standards, certification procedures, and road safety regulatory frameworks.
The role involves overseeing Monitoring, Evaluation, and Learning (MEL) processes to ensure data-driven decision-making and program effectiveness. Responsibilities include developing and implementing robust MEL frameworks, collecting and analyzing performance data, and generating actionable insights to enhance project outcomes. Candidates must possess expertise in quantitative and qualitative research methods, proficiency in data management tools such as Excel or SPSS, and strong report-writing skills. Prior experience in designing and conducting evaluations, as well as a deep understanding of theories of change and logical frameworks, is essential. Additionally, the ability to translate complex findings into clear, strategic recommendations for stakeholders is required.
Assist in the execution of the project monitoring and evaluation framework implementation.
Gather, organize, consolidate, and evaluate project data and key performance indicators to derive meaningful insights.
Prepare monthly, quarterly, and donor reports to ensure accurate and timely documentation of financial and operational outcomes.
Monitor project results, identify risks, document lessons learned, and compile success stories.
Facilitate collaborative learning initiatives and gather input from key stakeholders to inform and enhance program outcomes.
We are seeking a Communications and Visibility Specialist to oversee and enhance our organization’s external and internal communications strategies. The ideal candidate will develop and implement comprehensive plans to increase brand awareness, manage media relations, and ensure consistent messaging across all platforms. Key responsibilities include creating engaging content for social media, press releases, newsletters, and other marketing materials, as well as coordinating with cross-functional teams to align communications with organizational goals. The role requires strong writing and editing skills, proficiency in digital tools, and the ability to analyze engagement metrics to refine strategies. Additionally, the candidate must have experience in crisis communication and a deep understanding of media landscapes.
Facilitate public engagement initiatives and maintain transparent communication with stakeholders.
Develop and manage digital engagement strategies to effectively promote and disseminate project outputs via social media platforms and partner networks.
Facilitate enhanced media engagement and heightened visibility for project events and campaigns.
Capture and compile project impact narratives, photographs, and related communication materials to effectively document outcomes and progress.
We deliver comprehensive financial and administrative support services to ensure efficient business operations. This role involves maintaining accurate financial records, preparing reports, and managing budgets, along with overseeing office administration tasks such as coordinating schedules, handling correspondence, and facilitating communication between departments. Strong proficiency in accounting software, exceptional organizational skills, and meticulous attention to detail are essential. The ideal candidate must also demonstrate the ability to prioritize tasks effectively in a fast-paced environment while maintaining confidentiality and adhering to established policies and procedures.
Oversee the tracking of budgets and expenditures to ensure activities remain within allocated financial limits.
Develop and administer activity budgets, process payment requests, and maintain comprehensive accountability documentation.
Ensure adherence to all established organizational and donor-specific policies and procedures.
Facilitate the planning and execution of travel arrangements as well as logistical preparations for both meetings and on-site engagements.
Assist in managing procurement activities associated with various projects, ensuring timely acquisition of materials and services while adhering to company policies and budget constraints. Collaborate with cross-functional teams to identify procurement needs, evaluate vendor proposals, and negotiate favorable terms. Oversee the preparation and execution of purchase orders, tracking deliveries and resolving discrepancies to maintain project timelines. Maintain accurate records of procurement transactions and ensure compliance with organizational and regulatory standards.
A minimum of five years of progressive HR experience is required, with at least three years in a leadership role, preferably within a corporate setting. Candidates must hold a bachelor’s degree in Human Resources, Business Administration, or a related field, and possess strong interpersonal and communication skills. Proficiency in HR software, including HRIS and applicant tracking systems, is essential. The ideal candidate will demonstrate expertise in talent acquisition, employee relations, performance management, and compliance with labor laws. Additionally, experience with diversity, equity, and inclusion initiatives is highly desirable.
A bachelor’s degree in Public Policy, Development Studies, Law, Political Science, Transport Planning, International Relations, Project Management, Public Health, or a closely related discipline is required.
Minimum of three years of hands-on professional experience in project coordination, governance frameworks, policy advocacy, road safety initiatives, public sector engagement, or development programming.
Experienced professionals with a proven track record of collaborating with government entities, civil society organizations, or projects supported by donor funding are encouraged to apply.
Proven expertise in navigating policy development processes, fostering meaningful stakeholder collaboration, and interpreting complex regulatory frameworks.
Skilled in conducting thorough research, crafting detailed reports, and maintaining comprehensive project documentation.
Proficiency in road safety, transport governance, adherence to standards, or mobility-related concerns would be considered beneficial.
Possesses demonstrated experience in facilitating workshops, conducting consultations, and organizing multi-stakeholder forums.
Exceptional ability to organize tasks efficiently and manage time productively is essential.
Proficiency in the procedures for accession to international conventions administered by the United Nations is required.
Proven expertise in [specific skill 1], [specific skill 2], and [specific skill 3] is essential for success in this role. Candidates must demonstrate strong analytical abilities, exceptional problem-solving skills, and the capacity to work effectively within collaborative teams. Proficiency in [software/tool 1] and [software/tool 2] is required, along with the ability to manage multiple priorities in a fast-paced environment. Excellent communication skills, both written and verbal, are necessary to convey complex information clearly. A commitment to continuous learning and adaptability to evolving industry trends is also expected.
Proficient in crafting clear, concise reports and delivering articulate verbal communication.
Excellent ability to coordinate effectively and interact professionally with diverse teams and stakeholders.
Demonstrates strong organizational skills and adeptness at prioritizing competing responsibilities while consistently meeting established deadlines.
Demonstrates exceptional proficiency in analytical reasoning and problem resolution.
Demonstrated expertise in utilizing Microsoft Office Suite and digital collaboration platforms is required.
Proven capability to thrive both autonomously and within cross-functional teams, adapting seamlessly to diverse collaborative settings.
High ethical standards, professionalism, and meticulous attention to detail are essential attributes for this role.
Highly valued characteristics include a proven ability to collaborate effectively within interdisciplinary teams, strong problem-solving skills, and exceptional verbal and written communication abilities. The ideal candidate will demonstrate adaptability to evolving project demands, a commitment to continuous learning, and a proactive approach to addressing challenges. Experience in similar roles, familiarity with industry-specific tools, and a track record of delivering measurable results are also preferred. Additionally, personal attributes such as resilience, integrity, and a customer-centric mindset will be strongly considered.
Demonstrates a strong commitment to enhancing road safety, advancing mobility justice, and driving public policy reform.
Demonstrated ability to interact effectively with key figures in the transportation industry and local community groups is essential.
Proficiency in gender-responsive programming and inclusive mobility strategies is essential.
Proficiency in donor compliance and grants implementation is highly desirable.
What Flone Offers
You will have the opportunity to play a key role in shaping national road safety strategies and influencing policy reform efforts.
Engagement with high-level policy initiatives and collaboration across diverse sectors are essential aspects of this role.
We operate within a vibrant and purpose-driven professional setting.
Engaging in diverse professional development initiatives and learning prospects through regional and international road safety associations.
Qualifications
BA/BSc/HND
Experience Required
3 years
