To establish and fulfill the responsibilities of this position, the selected candidate will support the overall objectives of the organization by performing key tasks, contributing to strategic initiatives, and ensuring alignment with departmental goals. This role requires a proactive approach, strong analytical abilities, and the capacity to collaborate effectively across teams to drive measurable outcomes. The ideal applicant must demonstrate proficiency in relevant tools, possess excellent communication skills, and exhibit a commitment to continuous professional development. Key duties include managing projects, analyzing data, and optimizing processes to enhance operational efficiency and support business growth.
We are in search of a proactive and meticulous Administrative Assistant to provide essential support to our Tax practice. This position will play a pivotal role in maintaining the department’s daily operations by delivering comprehensive administrative, secretarial, and logistical assistance to Tax Partners, Senior Associates, and Associates, thereby ensuring optimal team productivity.
Job Accountabilities:
The Administrative Support role involves providing comprehensive assistance to ensure efficient office operations. Responsibilities include managing correspondence, scheduling appointments, maintaining records, and coordinating meetings. Key requirements encompass strong organizational skills, proficiency in Microsoft Office Suite, and exceptional attention to detail. The ideal candidate will demonstrate excellent communication abilities, adaptability, and the capacity to handle multiple tasks simultaneously while prioritizing deadlines effectively.
Offer comprehensive administrative assistance to partners, Senior Associates, and the Tax Team on an ongoing basis.
Oversee calendar administration, arrange meetings, and facilitate both internal and external partner scheduling.
Organize and facilitate team meetings by developing agendas, distributing relevant materials, and documenting key discussion points and action items as needed.
Handle tax registration and deregistration processes, while maintaining communication with external clerks to ensure accurate and timely filings.
Responsible for managing tax registration and deregistration processes with precision and adherence to regulatory requirements.
Engaging with external clerks to address matters such as stamp duty exemptions and ensuring follow-up on related issues.
The position entails fostering strong relationships with clients and stakeholders, ensuring seamless communication and alignment throughout projects. Responsibilities include managing expectations, addressing concerns promptly, and facilitating productive collaborations to achieve shared objectives. Strong interpersonal skills, coupled with proficiency in stakeholder engagement, are essential for navigating diverse priorities and driving successful outcomes.
Act as the primary liaison for clients and external stakeholders, maintaining professional and punctual communication at all times.
Facilitate the scheduling and coordination of client meetings, calls, and subsequent follow-ups in collaboration with partners.
Assist in drafting and distributing client communications such as emails, engagement letters, and reports.
Compile, organize, and verify documentation to ensure accuracy, completeness, and compliance with established standards and protocols. Prepare files for audits, reviews, or distribution by reviewing content for errors, inconsistencies, or missing information and making necessary corrections or updates. Manage records in both digital and physical formats, maintaining proper indexing, storage, and retrieval systems to facilitate efficient access and retrieval as needed. Assist in the implementation of document control procedures to uphold data integrity and security measures.
Guarantee all documents adhere to the company’s established formatting, accuracy, and presentation guidelines.
The preparation and distribution of client documents, which encompass letters, reports, and physical Court/Tribunal filings, are completed efficiently and accurately.
Should circumstances necessitate, oversee the organization and maintenance of physical filing systems in accordance with established firm protocols.
Compiles bundles, such as appendices and submissions, and verifies accurate pagination and indexing.
Prepare and submit Court/Tribunal documents through the judiciary online portal system as required.
Billing and Financial Administration professionals oversee financial transactions, maintain accurate records, ensure compliance with regulations, and process invoices and payments efficiently. They prepare financial statements, reconcile accounts, and generate reports to support decision-making. Strong attention to detail, proficiency in accounting software, and excellent organizational skills are essential. Additionally, they collaborate with cross-functional teams to streamline financial processes and address discrepancies promptly.
Provide support in monitoring accounts and preparing preliminary invoices.
Assists in compiling and organizing billing summaries and reports specifically for partners.
Collaborate closely with finance teams to manage invoicing processes, address client inquiries regarding billing matters, and ensure timely dispatch of invoices.
Practice management support involves providing comprehensive administrative and operational assistance to ensure the smooth functioning of medical or healthcare practices. This role encompasses a wide range of responsibilities, including scheduling appointments, managing patient records, handling billing and insurance claims, and coordinating with staff to maintain efficient workflows. Strong organizational skills, attention to detail, and proficiency in relevant software systems are essential for success in this position. Candidates should possess excellent communication abilities to interact effectively with patients, healthcare providers, and insurance companies. Additionally, familiarity with healthcare regulations and compliance standards is often required to uphold legal and professional obligations.
Responsible for updating and managing comprehensive matter lists to ensure accurate and current documentation of all legal cases or matters under supervision.
Prepare internal reports, status updates, and performance summaries to facilitate informed decision-making and organizational alignment.
Responsibilities include providing support in the upkeep of tax client databases and contact lists.
We seek a highly motivated Business Development Support professional to assist in identifying new business opportunities, fostering client relationships, and supporting strategic initiatives. The ideal candidate will have a proven track record in market research, lead generation, and proposal development, with strong communication and analytical skills. Responsibilities include conducting competitive analysis, preparing business cases, and collaborating with cross-functional teams to drive growth. A bachelor’s degree in business, marketing, or a related field is required, along with 2–3 years of relevant experience in business development or a similar role. Proficiency in CRM tools, data analysis software, and presentation tools is essential. The candidate should demonstrate exceptional organizational abilities, attention to detail, and the capacity to work in a fast-paced environment.
Prepare supporting materials for the team’s pitch documents and capability statements to ensure they are accurate, compelling, and aligned with organizational objectives.
Assist in the planning and execution of client events, seminars, and training sessions to ensure seamless operations.
Assist in the upkeep of marketing materials, presentations, and content calendars as needed.
Requirements and Expertise: Candidates must possess a proven track record in a relevant field, along with the necessary academic credentials and professional certifications as specified.
Applicants must possess either a diploma or an undergraduate degree in Business Administration, Finance, Commerce, Secretarial Studies, or a related field.
With a minimum of five to eight years of demonstrated experience in administrative or secretarial support roles, preferably within corporate tax, audit, or legal firm settings, you will bring a strong foundation to this position.
Proficiency in initiating new client files and overseeing both physical and electronic documentation systems is required.
Proficient in adhering to established workflows and meticulously recording procedural steps.
Demonstrated ability to manage multiple tasks efficiently while prioritizing responsibilities to thrive in dynamic, high-pressure environments.
Demonstrates enthusiasm for acquiring proficiency in new software applications, particularly the Firm’s financial system, 3E.
Key Qualifications: Candidates must demonstrate proficiency in strategic planning, problem-solving, and analytical thinking. Strong communication and interpersonal skills are essential for collaborating effectively with cross-functional teams. Proficiency with industry-specific software and tools is required, along with a solid understanding of relevant regulations and compliance standards. Prior experience in a similar role is preferred, and the ability to manage multiple priorities in a fast-paced environment is critical. Adaptability, attention to detail, and a commitment to continuous learning are highly valued.
Professionalism and integrity are essential qualities for this role, along with a commitment to ethical standards and transparent communication. Candidates must demonstrate these traits consistently in all interactions and decision-making processes. Upholding these values ensures trust, credibility, and a positive reputation in both internal and external engagements. A strong sense of accountability and respect for organizational principles is also required to maintain a cohesive and high-performing work environment.
Skilled in effectively engaging and collaborating with individuals at all levels, fostering productive relationships, and maintaining open communication to achieve shared objectives.
Proactive and driven, you excel in taking initiative and working independently with minimal oversight, demonstrating a strong sense of personal accountability and motivation.
Maintains strict confidentiality and exercises sound judgment in all professional matters. Handles sensitive information with the utmost care, ensuring decisions align with organizational policies and ethical standards. Requires a keen ability to assess situations discreetly and act appropriately without compromising integrity or trust.
We seek individuals who thrive in collaborative environments and prioritize teamwork to achieve collective goals. The ideal candidate will demonstrate a strong ability to work effectively with others, fostering open communication and mutual support within the team. A commitment to shared objectives and a willingness to contribute to the success of the group are essential traits for this role.
Exceptional proficiency in crafting clear, concise, and compelling written content is essential.
Demonstrates meticulous attention to detail and excels at prioritizing and executing multiple tasks with precision.
Interested applicants must submit their application letters, along with an updated curriculum vitae, no later than Friday, 5 June 2026 to ke-careers@bowmanslaw.com.
Qualifications
BA/BSc/HND , Diploma
Experience Required
5 - 8 years
