Job Purpose
The volunteer project manager will be responsible for coordinating and supervising the day-to-day activities of the randomized controlled trial evaluating digital versus paper-based patient-reported outcome measures (Proms) in the orthopedic outpatient clinic. This role involves ensuring adherence to timelines, regulatory standards, and effective communication to facilitate seamless collaboration among investigators, clinic staff, and volunteers.
Overseeing and executing a diverse range of critical tasks, the role involves ensuring operational excellence, managing team performance, and driving project completion. Responsibilities include coordinating cross-functional initiatives, maintaining compliance with industry standards, and fostering a collaborative work environment. The position requires strong leadership, exceptional organizational skills, and the ability to analyze complex data to inform strategic decisions. Additionally, the role demands proficiency in relevant software tools, effective communication with stakeholders, and a commitment to continuous improvement.
The role encompasses the oversight and management of project initiatives from inception to completion, ensuring adherence to timelines, budgets, and quality standards. Responsibilities include collaborating with cross-functional teams to define project scopes, allocate resources efficiently, and mitigate potential risks. The position requires strong organizational skills, proficiency in project management tools, and the ability to communicate effectively with stakeholders at all levels. Additionally, the individual will track progress, report on key metrics, and implement corrective actions as needed to achieve project objectives.
Responsibilities include providing leadership for the daily operations of a randomized controlled trial (RCT) evaluating digital versus paper-based patient-reported outcome measures (Proms) within the orthopedic outpatient clinic setting.
Create and uphold detailed project schedules, guaranteeing that all key milestones are achieved within the designated timeframes.
The role involves organizing and managing meetings among investigators, clinic staff, and research assistants to ensure effective communication and collaboration.
The role entails maintaining accurate records, ensuring adherence to regulatory standards, and verifying that all processes align with organizational policies. Responsibilities include compiling, reviewing, and updating documentation to meet compliance requirements while facilitating audits and inspections. The position demands meticulous attention to detail, proficiency with compliance frameworks, and the ability to communicate complex regulations clearly to stakeholders.
Responsible for maintaining precise documentation of study advancements, encompassing recruitment tracking and the current status of data collection.
Liaise with the Institutional Review Board (IRB) to uphold ethical compliance and maintain current documentation.
Responsibilities include preparing and distributing accurate reports on a regular basis, ensuring all communications are clear, concise, and professional. This role demands strong written and verbal communication skills to effectively convey information to stakeholders at all levels. Additionally, the position requires meticulous attention to detail to maintain data integrity and compliance with reporting standards. Collaboration with cross-functional teams is essential to gather necessary insights and validate findings before finalizing reports. The ability to translate complex information into accessible formats for diverse audiences is a key requirement.
Serve as the primary liaison between volunteer teams, clinic personnel, and lead investigators.
Furnish consistent progress reports to the principal investigators on a recurring basis.
Compose interim reports and contribute to the preparation of final study summaries.
We provide assistance in organizing, maintaining, and optimizing data systems to ensure accuracy, accessibility, and security. This role involves implementing data governance policies, performing routine data validation, and troubleshooting discrepancies to uphold data integrity. Applicants should possess proficiency in database management tools, strong analytical skills, and the ability to collaborate effectively with cross-functional teams to support data-driven decision-making processes. Prior experience in data administration, along with a solid understanding of data privacy regulations, is highly advantageous.
Responsible for ensuring the secure management and protection of data throughout all stages of processing and storage.
Work collaboratively with data entry personnel to verify the accuracy and thoroughness of all information processed.
Identify and report any inconsistencies or errors in the data collection process to ensure prompt resolution.
We provide comprehensive training programs and ongoing supervision to ensure all team members develop the necessary skills and maintain high performance standards. Our structured approach includes initial onboarding sessions followed by regular evaluations and feedback, enabling continuous professional growth. Supervisors are responsible for guiding employees through their roles, addressing any challenges, and fostering a collaborative work environment. This framework supports both individual development and organizational success.
Orient research assistants and volunteers to study protocols and procedures.
Oversee compliance with study protocols and offer guidance as necessary.
Experts in problem-solving and logistics are sought to enhance operational efficiency and streamline processes. Candidates must possess strong analytical skills and the ability to manage complex logistical challenges. Responsibilities include identifying bottlenecks, optimizing workflows, and ensuring timely delivery of resources. The ideal candidate will demonstrate proficiency in coordinating transportation, inventory control, and supply chain management while adhering to budgetary constraints. Strong communication and organizational skills are essential to collaborate effectively with cross-functional teams and external stakeholders.
Identify operational challenges, such as scheduling conflicts and technical issues with digital Proms, and develop effective solutions to resolve them.
Facilitate and maintain efficient operational flow within the outpatient clinic throughout study-related procedures.
Qualifications, Experience, and Skills Required:
Candidates must possess a combination of formal education, relevant professional experience, and specific competencies to be considered for this role. A minimum of a bachelor’s degree in a related field is typically required, though advanced degrees may be preferred depending on the position’s level. Prior to work experience in a similar capacity, ideally within the last five years, is essential, with a focus on progressively responsible roles. Technical proficiency in industry-standard software, tools, or methodologies is mandatory, and familiarity with emerging technologies is highly advantageous. Strong analytical, problem-solving, and communication skills are also critical, as the role demands both independent and collaborative work environments. Candidates should demonstrate a commitment to continuous learning and professional development to stay current with industry trends and best practices.
A higher education degree or diploma is required for this position.
Experience with randomized controlled trials (RCTs) is preferred, particularly in a managerial capacity, though this requirement is not mandatory.
Preferred candidates have a background in health sciences, research, or a related field.
Proficiency in utilizing digital tools and managing data effectively is essential.
Experts in organizing tasks and leading projects with precision and efficiency are essential.
Demonstrates effective communication skills when interacting with medical staff and volunteers.
Qualifications
BA/BSc/HND , Diploma
