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Home Jobs Nairobi Medical Records and Documentation Specialist

Medical Records and Documentation Specialist

PCEA Kikuyu Hospital  · Healthcare / Medical

Full Time Nairobi
Nairobi
Deadline: 25 May 2026
Posted May 23, 2026

Oversee and execute core duties encompassing strategic planning, team leadership, and operational efficiency to drive organizational success. Develop and implement policies, procedures, and performance metrics to ensure alignment with company objectives. Lead cross-functional teams to foster collaboration, innovation, and problem-solving while maintaining accountability for deliverables. Monitor key performance indicators (KPIs) and financial metrics to assess progress and identify opportunities for improvement. Represent the organization in stakeholder meetings, negotiations, and industry events to enhance visibility and partnerships. Ensure compliance with regulatory standards, ethical guidelines, and internal governance frameworks. Provide mentorship and professional development opportunities to cultivate talent and strengthen team capabilities.

Patient registration, billing, and payment processing are integral components of healthcare administration, ensuring accurate record-keeping, financial transparency, and timely revenue cycle management. These responsibilities involve collecting and verifying patient demographics, maintaining up-to-date insurance details, and facilitating seamless payment transactions while adhering to regulatory standards and institutional policies. Additionally, professionals in this role must demonstrate proficiency in medical billing software, possess strong attention to detail, and maintain confidentiality in all financial and personal health information exchanges. Effective communication skills are also essential to resolve billing inquiries and provide clear financial guidance to patients.

Accurate patient registration, billing, and appointment scheduling must be meticulously maintained within the HIS, encompassing thorough verification of patient information, precise payment processing, and the application of accurate ICD-11 coding standards.

Ensures the integrity, accuracy, and security of all organizational records while maintaining compliance with applicable laws and regulations. Oversees the proper classification, storage, retrieval, and disposal of documents in accordance with established retention schedules. Conducts regular audits to verify data accuracy and completeness, identifying discrepancies and implementing corrective actions as needed. Collaborates with cross-functional teams to establish and enforce data governance policies, ensuring consistency and reliability across systems. Maintains detailed documentation of record-keeping processes and provides training to staff on best practices for records management and data integrity.

Maintain thorough and precise patient documentation, whether through manual or electronic systems, and compile necessary reports while overseeing statutory paperwork, including birth and death notifications, in accordance with established policies and legal mandates.

We are seeking a dedicated Patient Support & Compliance professional to ensure adherence to regulatory standards and provide exceptional assistance to patients. The ideal candidate will oversee compliance protocols, address patient inquiries, and maintain accurate documentation to uphold organizational integrity. Responsibilities include monitoring adherence to healthcare policies, resolving compliance-related issues, and collaborating with cross-functional teams to enhance patient care. Requirements consist of a Bachelor’s degree in healthcare or a related field, prior experience in compliance or patient support, strong attention to detail, and proficiency in regulatory frameworks.

Deliver courteous front-office assistance to patients while ensuring strict confidentiality of all medical records. Collaborate with staff to conduct training sessions on operational systems and procedural protocols. Additionally, contribute to audits, data validation, and other compliance-driven initiatives as required.

We seek a candidate with a bachelor’s degree in a relevant field, complemented by at least three years of hands-on experience in a comparable role. Strong proficiency in data analysis, project management, and cross-functional collaboration is essential, along with exceptional problem-solving and communication skills. The ideal applicant will demonstrate a proven track record of delivering measurable results, adhering to strict deadlines, and maintaining high standards of accuracy. Familiarity with industry-specific software, tools, or methodologies is highly advantageous, as is the ability to adapt to evolving priorities and work effectively in a fast-paced environment.

A recognized institution must award a Certificate in Health Records and Information Technology.

A minimum of two years of hands-on experience in a fast-paced healthcare environment is required.

To apply, please utilize the designated application method provided. Ensure all required documentation and information are submitted accurately and comprehensively. Follow the outlined procedures to ensure your application is processed efficiently.

To submit your application, please utilize the provided link(s) on the company’s official website.

Qualifications

BA/BSc/HND

Experience Required

2 years

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