THE OPPORTUNITY
The Railway Coordinator oversees the procurement and scheduling of rail wagons in partnership with Kenya Railways Corporation, guaranteeing prompt availability, seamless loading and shunting processes, and punctual deliveries to clients.
This role encompasses resolving cargo discrepancies, such as damaged or broken bags, while collaborating closely with internal and external stakeholders to reduce delays. Additionally, it requires maintaining precise records to uphold the efficiency and dependability of rail logistics operations.
YOUR RESPONSIBILITIES
Develop and coordinate the securing of rail wagons in alignment with established loading schedules and customer-specific delivery requirements, in collaboration with Kenya Railways Corporation.
Oversee the prompt scheduling of empty wagons, arrange loading operations, and manage the shunting of loaded wagons for timely dispatch.
Develop and oversee wagon movement schedules while proactively identifying and escalating any delays or bottlenecks to ensure efficient operations.
Work collaboratively with rail yard teams, customers, and internal stakeholders to maintain seamless loading and dispatch operations.
Ensure meticulous verification of cargo quantities and confirm the precision of all shipping documentation and waybills before any dispatch.
Monitor shipments from dispatch to final delivery, verify proof of delivery, and address any discrepancies or exceptions encountered along the way.
Conduct thorough examinations of damaged or missing cargo, such as broken bags, to identify underlying causes, and facilitate the resolution of claims while implementing corrective measures.
Maintain meticulous and current documentation, encompassing wagon allocations, movement logs, manifests, and reconciliation reports.
Maintain complete adherence to rail operational procedures, safety standards, and company policies at all times.
Evaluate operational performance metrics—including turnaround times, delays, and losses—and propose strategic improvements aimed at boosting efficiency while minimizing expenditures.
Leverage incident investigations to spearhead ongoing enhancement efforts throughout rail operations.
Perform routine on-site inspections at rail yards, loading facilities, and customer premises to oversee operational activities and address any arising challenges.
Seeking a candidate with a proven track record in the specified domain, complemented by relevant qualifications and hands-on experience. The ideal applicant will possess strong analytical abilities, exceptional problem-solving skills, and the capacity to thrive in a dynamic environment. Proficiency in industry-standard tools and technologies is essential, along with a demonstrated commitment to continuous learning and professional growth. Collaborative by nature, the successful hire will effectively communicate across cross-functional teams while driving projects forward with precision and efficiency.
Seeking a candidate with a minimum of three years of relevant professional experience in the specified field, complemented by a Bachelor’s degree or higher in a related discipline. Proficiency in industry-standard software and tools is essential, along with strong analytical, communication, and problem-solving skills. The ideal applicant will demonstrate the ability to work both independently and collaboratively in a fast-paced environment while adhering to deadlines and maintaining high standards of accuracy. Prior experience in project management or a similar leadership role is highly desirable.
A Bachelor’s degree or diploma in Logistics, Supply Chain Management, Transport Management, Business Administration, or a comparable discipline is required.
Seeking candidates with a minimum of two to four years of hands-on experience in rail freight coordination, logistics operations, or multimodal transport environments.
Experience collaborating with organizations like Kenya Railways or comparable rail systems would be beneficial.
Possesses in-depth expertise in various wagon classifications, rail transportation operations, particularly shunting methodologies, and the preparation and management of rail documentation.
Experienced in managing cargo claims, reconciling loss and damage incidents, and collaborating with diverse stakeholders, including internal teams, customers, and rail operators.
Demonstrated proficiency in a range of technical and interpersonal skills, along with the ability to adapt to evolving demands, is essential for success in this role. Strong analytical thinking, meticulous attention to detail, and effective communication capabilities are required to collaborate efficiently within cross-functional teams and deliver measurable results. Familiarity with industry-standard tools and methodologies, as well as a commitment to continuous learning and professional growth, are critical components of this position. Additionally, the ideal candidate will exhibit leadership qualities, problem-solving acumen, and the capacity to manage multiple priorities in a fast-paced environment while maintaining high standards of quality and accuracy.
Strong stakeholder management and negotiation abilities are essential, enabling the effective cultivation and preservation of productive working relationships with internal teams, clients, and external partners.
Proven skills in communication and coordination, facilitating smooth information exchange and enhancing operational effectiveness.
Maintaining meticulous attention to detail is essential, particularly in tasks involving verification, ensuring documentation accuracy, and reconciling discrepancies.
Required is a strong command of Microsoft Excel and other MS Office applications, along with practical experience in logistics and ERP systems.
Demonstrated proficiency in analytical thinking and problem resolution, with a proven capacity to evaluate situations effectively and implement well-reasoned solutions under high-pressure conditions and strict time constraints.
Proficiency in rail safety standards and regulatory mandates governing rail transport operations is essential.
A valid driver’s license is required, along with the flexibility to travel as needed to support operational coordination.
Submit your Application Letter and a comprehensive Curriculum Vitae, including the names of three referees who can confidentially evaluate your qualifications, by 12 June 2026 to career.applications.bamburi@bamburigroup.com. Ensure the position title is clearly indicated in the email subject line.
Qualifications
BA/BSc/HND , Diploma
Experience Required
2 - 4 years
