The Role
The Labour Market Integration & Human Resource Administrator (LMA & HR) serves as an entry-level position strategically positioned within Nairobi’ Programs and Partnerships Department. This role acts as a vital intermediary between Nairobi graduates and prospective employers, cultivating strong employer relationships, mentoring graduates on career preparedness, and monitoring post-training employment outcomes. Additionally, the officer delivers comprehensive human resource and administrative support across the organization.
This position presents an excellent opportunity for a driven, personable professional with a strong commitment to youth economic empowerment, seeking career advancement in both human resources and program implementation.
Oversee and execute a comprehensive range of essential duties, ensuring alignment with organizational objectives and operational standards. Develop, implement, and monitor strategic initiatives to enhance efficiency, productivity, and team performance. Collaborate with cross-functional departments to streamline processes, resolve challenges, and deliver high-quality results within established timelines. Maintain meticulous documentation, track key performance indicators, and provide regular progress reports to stakeholders. Identify opportunities for innovation, process improvements, and cost-saving measures to drive sustainable growth. Foster a collaborative and inclusive work environment by mentoring team members, delegating responsibilities, and promoting professional development. Ensure compliance with industry regulations, company policies, and best practices to uphold organizational integrity and reputation.
We cultivate strategic alliances with employers, small and medium-sized enterprises, technology firms, and industry leaders to drive job placement initiatives. This role involves actively identifying potential partners, initiating contact, and fostering mutually beneficial relationships to expand opportunities for jobseekers and support workforce development goals.
Networking professionals in Nairobi and surrounding regions who can provide employment, internship, or freelance opportunities to Nairobi Bits graduates.
Construct and manage a current employer database, documenting engagement statuses, available placement opportunities, and established partnership agreements.
Partner with the communications team to organize and oversee job fairs, employer engagement events, and on-campus recruitment activities.
Collaborate with partner organizations to negotiate and finalize placement agreements, memoranda of understanding (Mouse), and internship frameworks.
Act as the main liaison for employers throughout each stage of the recruitment and selection process.
Monitor and document placement results, covering the total count of graduates who secured positions, along with the industries, job titles, and compensation ranges they obtained.
The position involves delivering career readiness and coaching services to graduate students, ensuring they are equipped with the necessary skills and strategies to navigate the job market effectively. Responsibilities include one-on-one career counseling sessions, resume and cover letter reviews, interview preparation, and guidance on professional development opportunities. Additionally, the role requires staying updated on industry trends, job market demands, and best practices in career coaching to provide relevant and impactful advice. Strong interpersonal and communication skills are essential, along with the ability to build rapport with diverse student populations. A background in career services, counseling, or a related field is preferred, along with experience in developing and delivering workshops or training sessions.
Facilitate the recruitment of experienced Coaches and Mentors to deliver personalized and group-based career readiness training for Nairobi graduates, focusing on essential skills such as CV development, interview techniques, personal branding, and professional etiquette.
Evaluate the competencies, professional aspirations, and preparedness for employment among graduates, then align them with appropriate career opportunities.
Deliver personalized coaching and ongoing follow-up assistance to graduates as they navigate their job search and transition into early employment.
Create and maintain career readiness toolkits, along with professional templates for CVs, cover letters, and LinkedIn profiles, as well as resource guides to support career development activities.
Maintain a graduate tracking database to record and analyze employment status at 3, 6, and 12 months following training completion.
Establish and nurture peer learning networks while fostering meaningful mentorship connections between graduates and alumni to support ongoing professional development and knowledge sharing.
Conduct thorough labor market research to identify current trends, skills in demand, and emerging opportunities. Develop and align programs with these findings to ensure they meet industry needs and support workforce development initiatives. Collaborate with stakeholders, including employers and educational institutions, to gather insights and refine program offerings. Monitor and evaluate program effectiveness through data analysis and feedback mechanisms, making necessary adjustments to enhance outcomes.
We track evolving trends within Kenya’s technology and digital economy landscape to pinpoint emerging skill sets that are in high demand.
In response to evolving market demands, new professional roles are continually being introduced to address emerging sectors and specialized functions within industries. These positions often require a blend of innovative skills, adaptability to technological advancements, and a forward-thinking mindset to navigate uncharted career landscapes. Employers seek candidates who can demonstrate a combination of technical expertise, problem-solving capabilities, and a willingness to embrace continuous learning in dynamic environments. As organizations pivot toward digital transformation and sustainable practices, the expansion of these roles reflects a broader shift in workforce dynamics and industry requirements.
Share labor market insights with the training team to ensure Nairobi’ curriculum stays aligned with industry demands and evolving skill requirements.
We strive to create job descriptions that resonate with both candidates and organizational objectives.
Prepare quarterly and annual reports detailing placement rates, employer feedback, and graduate outcomes to ensure comprehensive data analysis and transparency in institutional performance.
Assist the Programs and Partnerships team by compiling and analyzing data, as well as developing case studies, to support donor reporting and enhance fundraising proposals.
The role involves managing human resource functions, including recruitment, employee relations, performance management, and ensuring compliance with labor laws. Responsibilities include overseeing benefits administration, maintaining personnel records, and fostering a positive workplace culture. The ideal candidate must possess strong organizational skills, effective communication abilities, and proficiency in HR software. A bachelor’s degree in human resources or a related field is required, along with at least three years of experience in HR administration. Preferred qualifications include SHRM or RCI certification and prior experience in a supervisory role.
Support recruitment initiatives by crafting and distributing vacancy announcements, evaluating and narrowing down applicant pools, facilitating interviews, and performing comprehensive background and reference verifications.
Draft offer letters and employment agreements for newly onboarded personnel, and monitor contract expiration dates to facilitate timely renewals; verify that all modifications in employee status are properly recorded.
Monitor probationary periods systematically, confirming outcomes, processing extensions, or initiating terminations strictly in accordance with established deadlines.
Facilitate the seamless integration of new team members by managing orientation and onboarding processes, which encompasses assembling welcome packages, enrolling staff in benefits programs, and verifying the availability of suitable workspaces and necessary resources.
Assist the Finance Manager in maintaining precise calculations for employee salaries and benefits, ensuring all payroll updates are implemented promptly to reflect any changes accurately.
Administer comprehensive HR policies encompassing terms and conditions of service, compensation and benefits, employment agreements, and leave documentation.
Administer the organization’s medical scheme and pension/provident fund, coordinating with insurance administrators to process reimbursements, manage new enrollments, and handle removals.
Responsible for administering employee leave management and ensuring the RIMS reflects precise reporting, along with generating monthly organizational charts.
Oversee the performance management system to confirm that all critical dates and deadlines are consistently adhered to.
Oversee the administration and execution of contracts for volunteers, temporary staff, and interns.
Ensure adherence to all internal policies and procedures in addition to compliance with relevant Kenyan labor laws.
Bachelor’s degree in Computer Science, Information Technology, or a related field is required. Minimum of three years of hands-on experience in software development, with proficiency in programming languages such as Java, Python, or C++. Strong understanding of database systems, including SQL and NoSQL, is essential. Experience with cloud platforms like AWS or Azure is a plus. Familiarity with Agile methodologies and version control systems, such as Git, is necessary. Excellent problem-solving skills and the ability to work collaboratively in a team environment are key. Strong communication skills and attention to detail are also required.
A Bachelor’s or Diploma in Human Resource Management, Social Sciences, Development Studies, Business Administration, or a closely related discipline is required.
You should possess 0 to 2 years of professional experience in human resources, youth employment initiatives, career counseling, talent acquisition, or a comparable discipline, with internship roles considered valid.
Exceptional interpersonal abilities and a dedicated passion for fostering meaningful connections with youth, driving a steadfast commitment to their empowerment and development.
Proficient in both English and Kiswahili, with strong written and verbal communication abilities.
Experience with Microsoft Office Suite, including Word, Excel, and PowerPoint, along with a strong aptitude for data and records management.
Demonstrates a solid grasp of Kenyan labor laws and statutory obligations, ensuring full compliance in all employment-related matters.
Proactive professional capable of working autonomously and efficiently managing multiple responsibilities within a dynamic, high-pressure setting.
Maintaining the highest standards of integrity, honesty, and professionalism is essential, along with the maturity and discretion required to responsibly manage sensitive and confidential information.
Professional certification in Human Resource Management (HRM) is required, with additional consideration given to those who hold membership in the Institute of Human Resource Management (HRM) Kenya.
Possesses a comprehensive understanding of Kenya’s technology sector, entrepreneurial environment, or non-governmental organization landscape.
Proficiency with human resources information systems or customer relationship management tools, including applicant tracking systems, is required.
Professional experience or a deep understanding of the challenges faced by residents in urban informal settlement communities is essential.
Proficiency in youth-focused development frameworks, including Technical and Vocational Education and Training (VET), the National Industrial Training Authority (NITA), and partnerships with the Kenya Private Sector Alliance (KE PSA), is required.
The position demands the establishment and monitoring of key performance indicators (KPIs) for the Labor Market Intelligence (LMA) and Human Resources (HR) functions, ensuring alignment with organizational objectives and regulatory compliance. Responsibilities include analyzing workforce metrics, identifying trends in recruitment, retention, and employee engagement, and providing data-driven insights to senior leadership to support strategic decision-making. The role requires proficiency in HR analytics tools, strong statistical analysis skills, and the ability to translate complex data into actionable recommendations. Additionally, the individual must collaborate with cross-functional teams to implement KPI frameworks that enhance operational efficiency and workforce productivity.
90% of Nairobi graduates secure employment, internships, or freelance opportunities within 3, 6, or 12 months following the completion of their training.
Responsible for cultivating and expanding employer partnerships, with a focus on securing new Small and Medium-sized Enterprises (SMEs) and technology companies through formal Memorandums of Understanding (Mouse) or placement agreements. The objective is to onboard between 10 and 15 new partners each quarter.
HR Compliance & Turnaround Time – 95% of HR processes, including contracts, confirmations, payroll updates, and leave records, must be completed with accuracy and within the established timescales. The objective is to achieve a minimum of 95% on-time completion while ensuring zero breaches of statutory compliance.
Prospective candidates will be responsible for tracking and reporting the number of graduates who successfully complete career readiness sessions. This metric is essential for evaluating the effectiveness of career preparation programs and ensuring alignment with institutional goals. Accurate data collection and analysis will support strategic decision-making and continuous improvement in student outcomes.
Delivered tailored support in resume writing, interview preparation, and LinkedIn optimization, contributing to a measurable increase in employment confidence. The goal was for 90% of graduates within each cohort to receive coaching.
We aim to achieve a data completeness rate of at least 85% for graduate employment status updates in our tracking database, with records captured at the 3-, 6-, and 12-month milestones. Our objective is to maintain this minimum threshold of 85% or higher for each cohort cycle.
Qualified applicants are required to submit their applications by May 25, 2026.
We invite qualified candidates to forward their applications to vacancy@nairobits.com.
Qualifications
BA/BSc/HND , Diploma , Professional Certificate
Experience Required
0 - 2 years
