The incumbent will be tasked with performing a diverse array of duties encompassing core responsibilities and specialized functions integral to the role. Key obligations include managing day-to-day operations, executing strategic initiatives, and ensuring adherence to established policies and procedures. Additionally, the position requires overseeing project timelines, collaborating with cross-functional teams, and maintaining high standards of accuracy and efficiency in all deliverables. The role may also entail providing guidance to junior staff, participating in meetings with stakeholders, and identifying opportunities for process improvements to enhance overall productivity and performance.
Liaising with Czarnikow to coordinate the scheduling of anticipated shipments arriving from multiple origins at Mombasa Port.
The role involves securing all necessary clearance documentation and facilitating seamless clearance and delivery of shipments on behalf of all Czarnikow clients in Kenya and Uganda, where AGL oversees the clearance process.
Responsible for monitoring container movements from the port to designated warehouses in Mombasa, Nairobi, and Kampala.
Maintains accurate documentation of sugar inventory levels to ensure proper stock control and availability.
Compiling and submitting weekly inventory reports constitutes a key responsibility of this position. The incumbent will be tasked with collecting, analyzing, and presenting stock-related data in a clear and concise format. Proficiency in data management software is essential, as is meticulous attention to detail to ensure accuracy in reporting. Timely delivery of these reports is critical to support inventory planning and decision-making processes.
Experts must notify Czarnikow promptly of any modifications to government policies or regulations concerning sugar importation.
Following the receipt of sugar shipments at client locations, the role requires overseeing the unloading process to ensure proper handling and adherence to safety standards. Responsibilities include verifying shipment accuracy, documenting any discrepancies, and confirming that delivery documentation matches the order details. Additionally, the position entails coordinating with warehouse staff and drivers to facilitate efficient operations while maintaining compliance with company and regulatory guidelines. Strong attention to detail and effective communication skills are essential to address any issues promptly and ensure seamless logistical workflows.
Maintaining accurate documentation of all mutually agreed-upon rates is essential.
Responsible for overseeing and maintaining accurate records of sugar inventory levels to ensure adequate supply and prevent shortages. Tracks usage rates, anticipates demand fluctuations, and coordinates replenishment as needed. Verifies stock quantities against system records, investigates discrepancies, and reports findings to management. Ensures compliance with storage protocols and minimizes waste through proper rotation and monitoring of expiration dates. Collaborates with procurement teams to align inventory with production schedules and operational needs.
We ensure timely and reliable shipping of products to customers through various carriers, adhering to all safety and regulatory standards. This role involves coordinating logistics, tracking shipments, and resolving any delivery issues promptly. Candidates must possess strong organizational skills, attention to detail, and the ability to work under tight deadlines in a fast-paced environment. Familiarity with shipping software, inventory management systems, and international shipping regulations is highly advantageous.
The Czarnikow shipping desk is responsible for submitting IDF applications for every Pro forma Invoice received.
To facilitate the submission of C60 (EG PSP) applications to Treasury, the role involves preparing and filing these applications in accordance with established guidelines and deadlines. This includes verifying the accuracy of all required documentation, ensuring compliance with relevant regulations, and coordinating with internal teams to gather necessary information. The position also requires meticulous attention to detail to prevent errors or omissions that could delay processing.
Czarnikow must be contacted promptly regarding the shipping schedules for shipments associated with the relevant IDF to ensure timely progress updates.
The task involves liaising with inspection bodies to secure the issuance of Conformity Certification.
We are responsible for tracking the progress of sugar permits, applications, and approvals at the Czarnikow shipping desk.
Ensuring the receipt and proper organization of all essential shipping documentation is completed accurately and in a timely manner.
Must possess an active U.S. government security clearance with the ability to obtain and maintain eligibility for additional clearances as required.
All necessary clearance documents must be obtained and submitted to AGL prior to completion of the process.
Upon receiving the necessary documentation, the clearance process must be initiated promptly to ensure timely completion. This responsibility requires a proactive approach to verify that all submitted materials meet the specified criteria before proceeding with further steps.
Estimating duties and procuring necessary funds from Czarnikow London, followed by ensuring prompt execution of transfers, comprises a key aspect of this role.
Ensuring the timely settlement of all duties and taxes is a critical responsibility. Providing daily progress updates on clearance status to both clients and Czarnikow remains essential.
Daily monitoring of clearance events is conducted to confirm the absence of penalties and to maintain compliance with established protocols.
Warehousing and distribution operations encompass the receipt, storage, and shipment of goods, ensuring efficient movement through the supply chain. This role involves managing inventory levels, coordinating with suppliers and carriers, and maintaining accurate records of stock movements. Responsibilities include overseeing warehouse staff, optimizing storage layouts, and adhering to safety and compliance standards. Strong organizational skills, proficiency in inventory management systems, and the ability to meet tight deadlines are essential for success in this position.
Upon receipt from the Port, containers must be promptly stripped, and the empties must be returned to the designated stack without delay.
Maintaining accurate inventory records is essential to support stock control operations across all warehouses in Kenya and Uganda.
Ensuring timely alerts regarding low inventory levels for Czarnikow, as well as verifying that sugar dispatched from the warehouses is received efficiently, are critical responsibilities within this role.
Updating clients regarding fluctuations in sugar market prices, monitoring inventory levels, and reconciling stock balances with Czamikow’s records to ensure accuracy and alignment.
Invoicing and Payments: Responsibilities include generating and sending invoices to clients, tracking payment statuses, and following up on overdue payments. Ensures accuracy in billing processes and maintains organized records of financial transactions. Collaborates with accounting teams to resolve discrepancies and optimize payment workflows. Requires proficiency in invoicing software, attention to detail, and strong communication skills to liaise with clients regarding payment terms and outstanding balances.
To guarantee that all invoices are accurately generated in accordance with the established rates.
To ensure the timely processing of all invoices, they must be forwarded to Czarnikow’s Finance Department for payment. Additionally, it is essential to follow up on the approval of all raised invoices. Furthermore, payments to AGL for local and transit invoices must be executed in accordance with the established agreement.
Ensuring accurate reconciliation of payments received against outstanding accounts is a key responsibility.
Qualifications
BA/BSc/HND
