The Role
The Labour Market Integration & Human Resource Administrator (LMA & HR) is an entry-level position strategically positioned within Nairobi’ Programs and Partnerships Department. This role serves as the vital intermediary connecting Nairobi graduates with prospective employment opportunities. Key responsibilities include cultivating employer partnerships, guiding graduates through career preparedness, and monitoring post-training outcomes. Additionally, the officer provides comprehensive human resource and administrative support to ensure operational efficiency across the organization.
A dynamic role awaits a driven, personable professional eager to advance their career in both human resources and program execution, with a strong dedication to fostering youth economic empowerment.
Oversee core duties including the management of daily operations, ensuring seamless workflows and adherence to established protocols. Develop and implement strategic initiatives to enhance efficiency and productivity while maintaining high standards of quality. Collaborate with cross-functional teams to align objectives, resolve challenges, and drive project completion within designated timelines. Monitor performance metrics, analyze data trends, and provide actionable insights to senior leadership to support informed decision-making. Serve as a liaison between departments, fostering clear communication and coordination to optimize collaborative efforts. Ensure compliance with industry regulations, internal policies, and best practices to mitigate risks and uphold organizational integrity.
Build and maintain strategic partnerships with employers, including small and medium-sized enterprises, technology firms, and industry leaders to facilitate job placement opportunities. Identify potential collaborators, initiate contact, and cultivate long-lasting professional relationships that support workforce development and talent acquisition initiatives.
Organizations across Nairobi and other regions seeking to provide employment, internship, or freelance prospects to Nairobi Bits graduates are encouraged to connect with us.
Construct and oversee an up-to-date employer database, monitoring engagement status, available placement opportunities, and established partnership agreements.
Coordinate job fairs, employer engagement events, and on-campus recruitment activities in collaboration with the communications team.
Draft, finalize, and execute placement agreements, memoranda of understanding (Mouse), and structured internship frameworks in collaboration with partner organizations.
Act as the main liaison between employers and the organization during all stages of recruitment and placement activities.
Monitor and document placement outcomes, specifically capturing the quantity of graduates placed, the industries they joined, their job roles, and the corresponding salary ranges.
As a Graduate Career Readiness & Coaching professional, you will empower recent graduates to navigate the professional landscape with confidence and competence. Your responsibilities will include providing personalized career guidance, assisting with resume refinement, and conducting mock interviews to prepare candidates for successful job placements. You will collaborate with academic institutions and employers to bridge the gap between education and employment, ensuring graduates are equipped with the necessary skills and insights to thrive in their chosen fields. Qualifications for this role require a minimum of a bachelor’s degree in a relevant discipline, such as career counseling, education, or human resources, along with prior experience in career development or coaching. Strong interpersonal skills, active listening, and the ability to inspire and motivate others are essential for this position.
Facilitate the recruitment of qualified Coaches and Mentors to deliver one-on-one and group career readiness workshops for Nairobi graduates, covering essential topics such as CV writing, interview preparation, personal branding, and professional conduct.
Conduct thorough evaluations of graduates’ proficiencies, professional inclinations, and preparedness for employment, then strategically align them with appropriate career prospects.
Deliver personalized coaching and ongoing assistance to graduates as they navigate their job search and transition into early employment.
Design and maintain career readiness toolkits, resumes, cover letters, LinkedIn profiles, and resource guides, ensuring they remain current and effective for users.
Responsibilities include maintaining a graduate tracking database to monitor post-training employment status at three, six, and twelve-month intervals.
Develop and oversee peer learning networks and alumni mentorship programs to foster ongoing engagement and professional growth among graduates.
Conducting comprehensive labor market research to identify emerging trends, skill demands, and workforce gaps, while aligning programs with industry needs to enhance employability and meet evolving economic demands. This involves analyzing data on employment patterns, occupational requirements, and regional labor market dynamics to inform strategic planning and program design. Responsibilities also include collaborating with stakeholders—such as employers, educational institutions, and government agencies—to develop targeted initiatives that bridge skills shortages and foster sustainable employment outcomes. The role ensures programs remain responsive to labor market shifts, thereby supporting economic growth and workforce development.
Analyze evolving trends within Kenya’s technology and digital economy landscape to pinpoint emerging skill requirements and high-demand competencies across various sectors.
As organizations evolve, new roles and specializations continue to emerge, reflecting shifting industry demands and technological advancements. These emerging job categories often require professionals equipped with specialized skills, adaptive expertise, and forward-thinking capabilities to navigate dynamic work environments and drive innovation.
Share labor market insights with the training team to ensure Nairobi’ curriculum stays aligned with current industry demands and equips learners with relevant, in-demand skills.
We prioritize qualifications and experiences that align closely with the employer’s needs and organizational goals.
Prepare quarterly and annual reports detailing placement rates, employer feedback, and graduate outcomes.
Assist the Programs and Partnerships team by preparing data and case studies essential for donor reporting and fundraising proposals.
The position involves overseeing and managing human resource functions, including recruitment, employee relations, performance management, and compliance with labor laws. Responsibilities include developing and implementing HR policies, conducting training programs, and ensuring a positive workplace culture. The role requires a bachelor’s degree in human resources or a related field, along with at least three years of HR experience. Strong communication, organizational, and problem-solving skills are essential, as is proficiency in HR software and data management. The ideal candidate will also demonstrate leadership abilities and a commitment to fostering employee engagement and development.
Assist in recruitment operations by crafting and publishing job postings, evaluating and narrowing down applications, conducting interviews, and verifying candidates’ backgrounds and references.
Prepare offer letters and employment contracts for new hires while monitoring contract expiration dates to facilitate timely renewals. Additionally, maintain meticulous records of any modifications in employee status to ensure proper documentation.
Monitor probationary periods meticulously and ensure timely completion of confirmations, extensions, or terminations in accordance with established timelines.
Facilitate the seamless orientation and onboarding process for new hires by assembling welcome packages, enrolling staff in benefits programs, and verifying the availability of suitable workspaces and necessary resources.
Assist the Finance Manager in accurately calculating employee salaries and benefits while ensuring timely updates to payroll when changes occur.
Administer policies pertaining to human resources, including terms of service, compensation and benefits, employment agreements, and leave documentation.
Administer the organization’s medical and retirement (pension/provident) schemes, collaborating with insurance providers to process reimbursements, facilitate new enrollments, and manage member removals.
Responsible for administering employee leave management and ensuring the Human Resources Information Management System (RIMS) is updated to maintain precise reporting; additionally, compile and produce monthly organizational charts.
Oversee the performance management system to confirm adherence to critical dates and deadlines.
Oversee the administration of contracts for volunteers, temporary staff, and interns.
Ensure strict adherence to all internal policies, procedures, and relevant Kenyan labor legislation.
Seeking a seasoned professional with a proven track record in [specific field/industry], evidenced by [X years] of hands-on experience delivering [relevant achievements or outcomes]. The ideal candidate will possess a strong background in [key skills or competencies], complemented by expertise in [additional relevant areas]. Proficiency in [specific tools, methodologies, or systems] is essential, along with a demonstrated ability to [key contributions or problem-solving capabilities]. Strong communication and leadership skills are required to collaborate effectively with cross-functional teams and drive project success.
A degree in Human Resource Management, Social Sciences, Development Studies, Business Administration, or a closely related field is required.
Seeking candidates with up to two years of professional experience in human resources, youth employment, career services, recruitment, or a closely related field, including relevant internship opportunities.
Proven ability to establish meaningful connections and foster collaborative relationships, coupled with a sincere dedication to empowering young individuals.
Proficient in both English and Kiswahili, both in written and verbal communication.
Demonstrates strong proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint, along with adept skills in data and records management.
Skilled in applying Kenyan labor laws and statutory regulations effectively within professional settings.
Accomplished professional who thrives in dynamic settings, demonstrating strong self-motivation and the capacity to handle diverse responsibilities concurrently with minimal oversight.
Maintains unwavering integrity, demonstrates honesty and maturity, and exercises discretion when handling sensitive information.
A professional certification in Human Resource Management (HRM) is required, with membership in the Institute of Human Resource Management (HRM) Kenya considered advantageous.
Individuals should possess a strong understanding of Kenya’s technology sector, entrepreneurial landscape, or nonprofit organizations.
Proficiency in utilizing HR information systems and CRM or applicant tracking tools is required.
Individuals who possess a personal connection to or have lived in urban informal settlement communities are strongly encouraged to apply.
Proficient in youth-oriented development frameworks, including VET, NITA, KE PSA collaborations, and similar initiatives.
Key performance indicators for the Labor Market Intelligence and Human Resources position encompass strategic metrics and operational benchmarks designed to evaluate and drive organizational success. Responsibilities include analyzing workforce trends, developing talent acquisition strategies, and optimizing HR policies to align with business objectives. The role requires proficiency in data-driven decision-making, workforce planning, and performance measurement, supported by a deep understanding of labor market dynamics and HR best practices. Candidates must possess strong analytical skills, exceptional communication abilities, and experience in implementing HR technologies and processes. Additionally, the position demands collaboration with cross-functional teams to ensure alignment with company goals and regulatory compliance.
With a remarkable 90% graduate placement rate, Nairobi ensures that the majority of its graduates secure employment, internships, or freelance opportunities within three, six, and twelve months following their training completion.
Seeking to forge robust employer collaborations, the role involves securing new partnerships quarterly, including small and medium-sized enterprises as well as technology firms, evidenced by executed Memorandums of Understanding or placement agreements, with an anticipated addition of 10 to 15 partner organizations each quarter.
Ensuring high levels of HR compliance and adherence to turnaround times, the role demands that 95% of HR processes—including contracts, confirmations, payroll updates, and leave records—are executed with precision and within the specified deadlines. The objective is to achieve a minimum of 95% on-time completion while maintaining zero breaches of statutory compliance.
Graduates who successfully complete career readiness sessions will enhance their Career Readiness Engagement metrics. This initiative aims to ensure students are fully prepared for professional transitions by participating in structured career development activities. The program emphasizes essential skills such as resume writing, interview techniques, and professional networking to bolster employability.
Through provision of CV refinement, interview preparation, and LinkedIn optimization, employment confidence levels were enhanced, with the objective of ensuring that 90% of graduates within each cohort received coaching.
Graduate employment status tracking demonstrates an 85% completion rate, with updated records captured for alumni at the 3-, 6-, and 12-month benchmarks. The objective is to ensure a minimum of 85% data completeness for each cohort cycle.
Professional candidates are encouraged to apply by no later than May 25, 2026.
Please forward your application materials to the specified email address, vacancy@nairobits.com.
Qualifications
BA/BSc/HND , Diploma , Professional Certificate
Experience Required
0 - 2 years
