We are seeking a highly motivated individual to fill a critical position within our team. This role demands a proactive approach and a commitment to excellence in all responsibilities undertaken. Key qualifications include a relevant degree or equivalent experience, along with at least three years of hands-on experience in a similar capacity. The successful candidate will be responsible for overseeing project execution, collaborating with cross-functional teams, and ensuring adherence to industry standards and company policies. Strong analytical skills, exceptional communication abilities, and a proven track record of delivering results are essential. Familiarity with specific tools, technologies, or methodologies relevant to the field is also required, and prior experience in a leadership or supervisory role will be considered advantageous.
The Labour Market Integration & Human Resource Administrator (LMA & HR) is an entry-level position centrally positioned within Nairobi’ Programs and Partnerships Department. This role serves as a vital link between Nairobi graduates and employment prospects, cultivating employer relationships, guiding graduates in career preparedness, and monitoring post-training results. Additionally, the officer delivers essential human resource and office administration support throughout the organization.
This position presents an excellent opportunity for a driven, personable professional eager to advance their career at the intersection of human resources and program development, with a strong commitment to empowering young people economically.
Oversee and execute a range of critical responsibilities to ensure operational excellence and team alignment. Drive strategic initiatives by collaborating with cross-functional departments to streamline processes, enhance productivity, and meet organizational objectives. Lead project management efforts, assigning tasks, monitoring progress, and delivering results within defined timelines. Maintain clear communication with stakeholders to provide updates, address concerns, and foster transparency. Analyze performance metrics to identify trends, implement data-driven improvements, and optimize efficiency. Ensure compliance with company policies, industry regulations, and best practices to uphold quality standards. Mentor and develop team members through constructive feedback, skill-building opportunities, and professional growth initiatives.
Identify and cultivate strategic partnerships with employers, small and medium-sized enterprises (SMEs), technology firms, and industry leaders to enhance collaboration opportunities.
We seek organizations and companies based in Nairobi and across the country that are interested in providing employment, internship, or freelance opportunities to graduates from Nairobi Bits.
Construct and manage a dynamic employer database, meticulously monitoring engagement statuses, placement prospects, and collaborative partnership agreements.
Coordinate job fairs, employer engagement events, and on-campus recruitment activities by collaborating closely with the communications team to ensure cohesive planning and execution.
Oversee the negotiation and finalization of placement agreements, memoranda of understanding (Mouse), and structured internship frameworks in collaboration with partner organizations.
Act as the main liaison between employers and our team, facilitating seamless communication throughout every stage of recruitment and candidate placement.
Monitor and document placement results, detailing the quantity of graduates who secured positions, along with the industries, job titles, and compensation ranges they obtained.
Graduate Career Readiness & Coaching
We are seeking a dedicated professional to empower graduate students in developing essential career skills and fostering professional growth. The role involves providing personalized coaching to enhance employability, assisting with resume and cover letter refinement, and conducting mock interviews to prepare candidates for successful job placements. Additionally, the position requires delivering workshops on networking strategies, job search techniques, and career development, while also offering guidance on navigating career transitions and industry-specific insights. Applicants must hold a relevant degree and possess prior experience in career services, preferably with expertise in graduate-level advising. Strong communication and interpersonal skills are essential to effectively engage students and collaborate with academic and industry partners.
Facilitate the recruitment of qualified Coaches and Mentors to deliver personalized and group-based career readiness training sessions for Nairobi graduates, including modules on CV writing, interview preparation, personal branding, and professional conduct.
Evaluate the competencies, professional aspirations, and job preparedness of graduates, then align them with appropriate career opportunities.
Deliver personalized coaching sessions and ongoing assistance to graduates as they navigate job searches and transition into early employment roles.
Develop and regularly refresh career readiness toolkits, templates (including CVs, cover letters, and LinkedIn profiles), and resource guides.
Maintain a comprehensive graduate tracking database to systematically record and analyze post-training employment status at three-, six-, and twelve-month intervals.
Promote the development of peer learning networks and establish mentorship connections between graduates and alumni to foster ongoing professional growth and collaboration.
Conducting comprehensive analyses of labor market trends and aligning programs accordingly form the core responsibilities of this role. By evaluating current and emerging skill demands, industry shifts, and workforce gaps, the position ensures strategic program development aligns with evolving market needs. Additionally, the role involves assessing the effectiveness of existing initiatives, identifying opportunities for improvement, and proposing data-driven recommendations to enhance program relevance and impact. Strong research proficiency, analytical acumen, and the ability to translate insights into actionable strategies are essential qualifications for success in this position.
Monitor Kenya’s technology and digital economy landscape to detect emerging skill requirements and evolving industry demands.
The landscape of employment is expanding to include novel professional domains, reflecting evolving market demands and technological advancements. These burgeoning career paths offer unique opportunities for individuals seeking to align their skills with emerging industry trends, fostering innovation and growth within dynamic sectors. Employers are increasingly prioritizing candidates who demonstrate adaptability and a forward-thinking mindset to navigate these uncharted professional territories effectively.
Share labor market insights with the training team to maintain Nairobi’ curriculum’s relevance and alignment with current industry demands.
We ensure the description aligns closely with employer needs and industry standards.
Prepare quarterly and annual reports that analyze placement rates, employer feedback, and graduate outcomes.
Assist the Programs and Partnerships team by compiling data and developing case studies to strengthen donor reporting and enhance fundraising proposals.
The role involves overseeing human resource functions, including recruitment, employee relations, benefits administration, and compliance with labor laws. Responsibilities include managing personnel records, developing HR policies, and ensuring a positive workplace culture. The position requires strong interpersonal and communication skills, attention to detail, and proficiency in HR software. A bachelor’s degree in human resources, business administration, or a related field is required, along with at least three years of experience in HR management. Familiarity with employment law and talent development strategies is preferred.
Support recruitment processes by crafting and publishing vacancy announcements, evaluating and shortlisting applications, conducting interviews, and performing background and reference verifications.
Draft offer letters and employment contracts for newly hired personnel, and monitor contract expiration dates to facilitate renewal discussions; maintain accurate records of any modifications to employee status.
Monitor probationary periods diligently and process confirmations, extensions, or terminations promptly in accordance with established deadlines.
Facilitate the seamless onboarding of new hires by assembling and distributing welcome packages, enrolling employees in benefits programs, and verifying the availability of suitable workspaces and necessary resources.
Assist the Finance Manager in accurately calculating employee salaries and benefits, ensuring that payroll records are promptly updated to reflect any modifications.
Oversee the implementation of HR policies related to terms of service, compensation and benefits, employment agreements, and leave documentation.
Oversee the organization’s medical scheme and pension/provident fund, coordinating with insurance administrators to process reimbursements, manage new enrollments, and handle member removals.
Responsibilities include administering employee leave records and ensuring the Human Resources Information Management System (RIMS) is updated for precise reporting, as well as compiling monthly organizational charts.
Track the performance management system to confirm adherence to critical dates and deadlines.
Oversee the administration of contracts for volunteers, temporary staff, and interns.
Ensure adherence to all internal policies and procedures in addition to full compliance with relevant Kenyan labor laws.
Bachelor’s degree in a relevant field required; advanced degree preferred. A minimum of five years of hands-on experience in the specified domain, with proven success in project leadership and cross-functional collaboration. Strong analytical and problem-solving skills are essential, along with exceptional communication abilities to convey complex ideas clearly. Demonstrated expertise in industry-specific tools, methodologies, and best practices is mandatory. Prior experience managing budgets, timelines, and stakeholder expectations is highly desirable.
A relevant academic background is required, such as a diploma or bachelor’s degree in Human Resource Management, Social Sciences, Development Studies, Business Administration, or an equivalent discipline.
We seek candidates with 0–2 years of relevant professional experience in human resources, youth employment initiatives, career services, recruitment, or a comparable discipline, including valuable internship opportunities.
Demonstrates exceptional interpersonal abilities and a talent for cultivating meaningful relationships, coupled with a sincere dedication to fostering youth empowerment.
Proficient in both written and spoken English and Kiswahili, with a strong command of both languages.
Proficiency in Microsoft Office applications, specifically Word, Excel, and PowerPoint, is required, along with strong aptitude for data and records management.
Possesses a solid comprehension and practical application of Kenyan labor legislation and regulatory obligations.
Demonstrates initiative and excels in autonomous work while effectively balancing competing priorities within a dynamic setting.
Maintaining unwavering integrity, honesty, professionalism, and discretion is essential, particularly when handling sensitive or confidential information with the utmost care and responsibility.
Professional certification in Human Resource Management is required; affiliation with the Institute of Human Resource Management Kenya is considered a plus.
Demonstrated knowledge of Kenya’s technology landscape, startup environment, or nonprofit sector is essential for this role.
Proficiency with human resources information systems or customer relationship management, as well as applicant tracking tools, is required.
Demonstrated personal connection to or firsthand lived experience within urban informal settlement communities is required.
Proficiency in various youth-focused development frameworks, including Technical and Vocational Education and Training (VET), the National Industrial Training Authority (NITA), and partnerships with the Kenya Private Sector Alliance (KE PSA), among others, is required.
As a key performance indicator (KPI) for the LMA & HR position, this role involves monitoring and evaluating metrics related to workforce analytics, employee performance, and HR operational efficiency. Responsibilities include analyzing labor market trends, tracking HR KPIs such as turnover rates and recruitment metrics, and ensuring alignment with organizational goals. The role also requires collaborating with cross-functional teams to implement data-driven HR strategies, reporting insights to leadership, and supporting talent management initiatives. Strong analytical skills, proficiency in HR software and data visualization tools, and a deep understanding of HR processes are essential. Additionally, the position demands excellent communication abilities to convey complex data findings to stakeholders and drive informed decision-making across the organization.
Nairobi boasts an exceptional graduate placement rate of 90%, with trainees securing employment, internships, or freelance engagements within 3, 6, and 12 months following program completion.
We aim to cultivate productive employer collaborations by onboarding 10–15 new partners each quarter, encompassing small and medium-sized enterprises (SMEs) as well as technology firms. This initiative involves securing signed Memorandums of Understanding (Mouse) or placement agreements to formalize these partnerships and ensure mutual commitment to shared objectives.
HR Compliance & Turnaround Time requires 95% of HR processes—including contracts, confirmations, payroll updates, and leave records—to be completed accurately and within established deadlines, with a target of achieving 95% or higher on-time completion while maintaining zero statutory compliance breaches.
The metric tracks the percentage of graduates who successfully complete career readiness training programs, ensuring they are equipped with essential professional skills before entering the workforce. This engagement measure highlights the institution’s commitment to preparing students for career success by providing structured sessions focused on resume writing, interview techniques, networking, and workplace readiness. Only graduates who fulfill all session requirements and demonstrate active participation are counted in this metric, reflecting both attendance and meaningful involvement in the program.
Provided career coaching—including resume refinement, mock interview sessions, and LinkedIn profile optimization—resulted in a measurable increase in graduates’ employment confidence. Our goal is to ensure that at least 90% of participants in each cohort receive personalized coaching.
Graduate employment status tracking achieves a data completeness rate of 85% for alumni with updated records documented at 3-, 6-, and 12-month milestones. The objective is to maintain at least 85% complete data for every cohort cycle.
Interested applicants must submit their applications by May 25, 2026.
Applications should be directed to the designated email address, vacancy@nairobits.com.
Qualifications
BA/BSc/HND , Diploma , Professional Certificate
Experience Required
0 - 2 years
