Reporting directly to the Project Coordinator, this position involves providing comprehensive support in all aspects of project management. Responsibilities include maintaining accurate documentation, tracking project milestones, and facilitating effective communication among stakeholders. The role demands strong organizational skills, meticulous attention to detail, and the ability to collaborate seamlessly with cross-functional teams. Proficiency in relevant project management tools and software is required, along with a proactive approach to problem-solving and a commitment to meeting deadlines consistently. Prior experience in a similar role, preferably within a fast-paced environment, is highly desirable.
The position operates without direct supervisory responsibilities, ensuring individual accountability for assigned duties.
The country summary provides a comprehensive overview of the nation’s economic, political, and social landscape, highlighting key indicators such as GDP growth, governance structure, and demographic trends. It emphasizes the country’s strengths, challenges, and development priorities, offering insights into its international relations, trade policies, and cultural dynamics. Additionally, the summary addresses pressing issues like infrastructure gaps, education standards, and healthcare access, while outlining strategic initiatives aimed at fostering sustainable growth and improving quality of life for its citizens.
Swiss contact Kenya functions as the regional headquarters for the CESAR region and serves as the central operational base for initiatives throughout Kenya. For more than twenty years, the organization has fostered youth empowerment by promoting entrepreneurship, enhancing financial inclusion, delivering market-oriented skills training, and executing sustainable development initiatives. Presently, Swiss contact is overseeing an extensive range of projects across multiple sectors, including Agribusiness, Eye Healthcare, Digital Skills, Green Skills, and E-Mobility entrepreneurship. Among these initiatives is Propel, a program dedicated to advancing youth skills development, improving employment prospects, and supporting entrepreneurship within the trades of electrical, plumbing, and lift mechanics.
General Position Summary
The Project Officer will facilitate the successful execution of the Future Fit Project by assisting in the delivery of high-quality activities spanning digital skills, green skills—particularly e-mobility—youth entrepreneurship, and employment. This position will supply operational, coordination, and technical expertise to guarantee that project deliverables are completed punctually, remain within defined boundaries, and comply with the expectations of donors, partners, and the organization.
This role seeks an independent, analytical professional with a strong entrepreneurial mindset and meticulous attention to detail. The successful applicant must adeptly manage project support alongside various administrative duties.
This position is situated in Nairobi, Kenya, and entails up to 30% travel to various field locations.
Oversee and execute a range of critical job functions that align with the organization’s objectives. Lead key projects from inception to completion, ensuring adherence to timelines, budgets, and quality standards. Collaborate with cross-functional teams to identify opportunities for improvement, streamline processes, and drive operational efficiency. Act as a primary point of contact for stakeholders, maintaining clear communication channels to facilitate transparency and accountability. Monitor performance metrics regularly to assess progress and implement corrective measures when necessary. Ensure compliance with company policies, industry regulations, and best practices to uphold organizational integrity.
We are seeking a skilled and experienced professional to oversee and execute the full cycle of project implementation, ensuring seamless delivery from initiation to completion. The ideal candidate will possess a strong background in project management, with a proven ability to develop and execute project plans, allocate resources efficiently, and monitor progress against key milestones. Responsibilities include coordinating cross-functional teams, managing stakeholder expectations, and mitigating risks to maintain project timelines and budgets. Proficiency in project management methodologies, tools, and reporting is essential, along with excellent communication and problem-solving skills. Candidates must demonstrate a track record of successful project delivery in a fast-paced environment and the ability to adapt to evolving project requirements.
Support the day-to-day execution of project activities within digital skills and green/e-mobility skills initiatives, ensuring alignment with established strategic objectives.
Collaborate with Technical and Vocational Education and Training (VET) institutions, private sector partners, and financial institutions to align and execute project activities seamlessly.
Assist in the planning, scheduling, and coordination of training programs, workshops, apprenticeship initiatives, curriculum development sessions, and stakeholder meetings.
Ensure all action items generated from meetings and field activities receive prompt and thorough follow-up.
Assist in the formulation and advancement of project concepts, intervention strategies, and reporting mechanisms.
Integrate sustainability and market systems development principles comprehensively into all project activities to ensure alignment and effectiveness.
Collaborate with partners to develop operational plans, ensure quality assurance, and conduct impact assessments.
The role involves overseeing and assessing the effectiveness and impact of programs, initiatives, or organizational activities through systematic data collection, analysis, and reporting. Key responsibilities include designing evaluation frameworks, tracking performance indicators, conducting field assessments, and ensuring compliance with monitoring standards. The position requires proficiency in data management tools, strong analytical skills, and the ability to interpret results to inform strategic decision-making. Candidates should possess relevant experience in M&E methodologies, a background in statistics or social sciences, and familiarity with reporting frameworks such as the Logical Framework Approach or Results-Based Management.
Partner with the Monitoring, Evaluation, and Learning (MEL) Specialist to design monitoring tools and measure impact results.
Monitor projects in alignment with the Monitoring, Evaluation, and Learning (MEL) framework to track ongoing activities, outputs, and performance indicators systematically. Ensure that monitoring efforts adhere to established guidelines and support data-driven decision-making throughout the project lifecycle.
Support the gathering, systematic arrangement, and verification of both quantitative and qualitative data obtained from partners, service providers, and beneficiaries.
Prepare the necessary data and documentation required for project reports, including monthly, quarterly, and annual deliverables.
Develop comprehensive documentation that captures learning outcomes, success narratives, and best practices derived from implementation efforts.
Skilled professionals are sought to oversee and engage with key stakeholders, ensuring alignment, communication, and collaboration across all levels of the organization. This role demands the ability to cultivate strong relationships, address concerns promptly, and foster trust with internal and external partners. Proficiency in negotiation, conflict resolution, and strategic alignment is essential to drive initiatives forward while maintaining stakeholder satisfaction. A keen understanding of organizational goals and the capacity to represent the company’s interests effectively are critical requirements for success in this position.
Collaborate with VET institutions, their trainers, and administrators to drive curriculum modernization and implement blended learning strategies.
Collaborate with private sector stakeholders, including e-mobility enterprises, technology companies, and financial institutions, to facilitate the development of apprenticeship programs, the implementation of innovative training frameworks, and the creation of pathways for youth employment.
Collaborate effectively with key ecosystem stakeholders, including industry associations and innovation partners, to ensure seamless alignment and synergy.
Foster and sustain robust partnerships with key project stakeholders, encompassing government entities, private sector collaborators, non-governmental organizations, and local community groups.
Facilitate seamless communication and collaboration among project partners to ensure alignment and efficiency throughout the project lifecycle.
Explore potential partnerships and innovative avenues within the Future Fit project.
A bachelor’s degree in a relevant field, such as business administration, finance, or a related discipline, is required, along with a minimum of five years of progressive experience in a comparable role. Candidates must demonstrate strong analytical skills, proficiency in financial modeling, and the ability to interpret complex data sets. Exceptional communication and interpersonal abilities are essential to collaborate effectively with cross-functional teams and stakeholders. Prior experience in strategic planning, budget management, and process optimization is highly desirable. Familiarity with industry-specific software and tools is a must.
A Bachelor’s degree in Development Studies, Project Management, Education, Economics, Business, Engineering, Information and Communication Technology (ICT), or a closely related field is required.
Demonstrates a solid understanding of donor-funded initiatives and proficiency in results-based project management methodologies.
With a minimum of two to three years of hands-on professional experience, you have contributed to development projects, non-governmental organizations, or private sector initiatives focused on youth employment, technical and vocational education and training (VET), digital skills, green skills, or entrepreneurship programs.
Demonstrated proficiency in analytical thinking, meticulous organizational capabilities, and the capacity to effectively manage multiple tasks simultaneously to meet project demands.
Preferred candidates will have prior involvement with Technical and Vocational Education and Training (VET) institutions, private sector collaborators, or youth-oriented programs.
Relevant professional certifications in project management or monitoring and evaluation are highly advantageous.
Proficient communication skills, both written and verbal, are essential for effectively conveying ideas and collaborating with team members. Strong problem-solving abilities are required to analyze complex situations and develop practical solutions. Proficiency in relevant software applications and tools is necessary to perform job duties efficiently. Effective time management skills are crucial for meeting deadlines and prioritizing tasks. Leadership qualities are important for guiding and motivating others.
Demonstrates exceptional ability to coordinate multiple projects simultaneously while maintaining meticulous organizational standards.
Demonstrates a strong grasp of youth employability strategies, skills enhancement methodologies, and market-driven training frameworks.
Proven ability to collaborate seamlessly with a broad range of stakeholders—such as young individuals, educators, corporate partners, and lending organizations—demonstrating strong interpersonal capabilities and adaptable communication skills.
Proficient in monitoring systems, generating reports, and managing data with accuracy and efficiency.
Proficient in both written and spoken English, with strong presentation skills; fluency in Swahili is considered an additional asset.
Proficiency in Microsoft Office applications is required, with prior experience using digital learning platforms considered advantageous.
Maintains the highest standards of integrity, professionalism, and meticulous attention to detail.
Capable of operating autonomously and thriving under tight deadlines, this role demands strong time-management skills and the ability to prioritize tasks effectively in a fast-paced environment.
Qualifications
BA/BSc/HND
Experience Required
2 - 3 years
