As a key member of the project team, you will report directly to the Project Coordinator, ensuring seamless communication and alignment with project objectives. This role requires close collaboration with the Project Coordinator to execute tasks efficiently, track progress, and address any challenges that may arise. Your responsibilities will include providing regular updates, supporting the Coordinator in resource allocation, and contributing to the successful delivery of project milestones. Strong organizational and interpersonal skills are essential to thrive in this position.
Subordinates: None
The country boasts a diverse cultural heritage, robust economic growth, and a strategic geographic location. Key industries include agriculture, manufacturing, and technology, contributing significantly to its GDP. With a population of over 50 million, the nation offers a skilled workforce and a high literacy rate. Political stability and progressive policies attract foreign investment, fostering innovation and development. Infrastructure development, particularly in transportation and energy, remains a priority to support ongoing economic expansion.
Swiss contact Kenya operates as the regional office for the CESAR region, serving as the central hub for programs throughout Kenya. With more than twenty years of experience, Swiss contact has been instrumental in fostering youth empowerment through entrepreneurship, financial inclusion, market-oriented skills training, and sustainable development initiatives. The organization is actively executing a broad range of projects in key sectors such as Agribusiness, Eye Healthcare, Digital Skills, Green Skills, and E-Mobility entrepreneurship, including the Propel initiative—a program dedicated to youth skills development, employment, and entrepreneurship in the trades of electrical, plumbing, and lift mechanics.
General Position Summary
The Project Officer will facilitate the successful execution of the Future Fit Project by assisting in the delivery of high-quality initiatives spanning digital skills, green skills (particularly e-mobility), youth entrepreneurship, and employment opportunities. This position will deliver operational, coordination, and technical assistance to guarantee that project deliverables are completed punctually, within defined parameters, and in full compliance with donor, partner, and organizational standards.
The role seeks a forward-thinking individual with strong analytical skills and an entrepreneurial mindset, coupled with meticulous attention to detail. The successful applicant must adeptly manage project support alongside various administrative duties.
This position is situated in Nairobi, Kenya, with an expected travel requirement to various field locations, amounting to up to 30% of the incumbent’s time.
Oversee a comprehensive range of critical responsibilities central to this role, ensuring alignment with organizational objectives and operational excellence. Key duties include developing and implementing strategic initiatives, managing cross-functional teams, and driving performance through data-driven decision-making. Additionally, this position requires thorough oversight of project timelines, budget adherence, and stakeholder communication to maintain transparency and accountability. Proficiency in identifying inefficiencies and proposing innovative solutions is essential, along with the ability to mentor and develop team members to enhance overall productivity and engagement.
We are seeking a skilled professional to oversee the execution of project initiatives from inception to completion. The role involves meticulously planning, coordinating, and managing resources to ensure timely delivery and adherence to project objectives. Key responsibilities include developing detailed project plans, identifying potential risks, and implementing mitigation strategies to minimize disruptions. The ideal candidate must possess strong leadership skills, proficiency in project management tools, and the ability to collaborate effectively with cross-functional teams. A bachelor’s degree in a relevant field, along with relevant certifications such as PMP or PRINCE2, is highly desirable. Additionally, prior experience in project implementation within the industry is required to ensure seamless execution and successful outcomes.
Facilitate the seamless execution of ongoing project initiatives within the domains of digital skills and green/e-mobility skills, ensuring full alignment with established strategic goals.
Provide support in aligning project activities with Technical and Vocational Education and Training (VET) institutions, private sector collaborators, and financial organizations.
Assist with the coordination, arrangement, and oversight of trainings, workshops, apprenticeships, curriculum development sessions, and stakeholder meetings.
Ensure that all action points generated from meetings and field activities are addressed in a timely manner.
Assist in the formulation of project concepts, intervention strategies, and reporting mechanisms.
Integrate sustainability and market systems development principles comprehensively throughout all project activities.
Collaborate with partners to develop operational plans, ensure adherence to quality standards, and evaluate programmatic impact.
The incumbent will be responsible for overseeing and assessing the efficiency, effectiveness, and impact of programs through systematic data collection, analysis, and reporting. This role involves designing and implementing monitoring frameworks, conducting evaluations to gauge project outcomes, and ensuring data integrity across all initiatives. Key duties include tracking performance indicators, identifying trends, and providing evidence-based recommendations to enhance decision-making and improve program delivery. Additionally, the role requires fostering partnerships with stakeholders to facilitate data-driven discussions and align monitoring efforts with organizational goals. Proficiency in data management software, strong analytical skills, and the ability to translate findings into actionable insights are essential for success in this position.
Partner with the Monitoring, Evaluation, and Learning Specialist to design monitoring tools and measure impact outcomes systematically.
Assist in the ongoing oversight of project operations, deliverables, and performance metrics, ensuring compliance with the established Monitoring, Evaluation, and Learning (MEL) framework.
Provide support in gathering, structuring, and verifying both quantitative and qualitative data from collaborators, service providers, and beneficiaries.
Compile necessary data and information required for the preparation of project reports, including monthly, quarterly, and annual submissions.
Documenting learning outcomes, success narratives, and effective practices resulting from implementation activities is essential.
You will be responsible for cultivating and maintaining strong relationships with key stakeholders across various departments and external partners to ensure alignment with organizational goals. This role requires exceptional communication skills to negotiate priorities, address concerns, and foster collaboration. Additionally, you will identify stakeholder needs, manage expectations, and provide regular updates to secure buy-in for initiatives. A proven ability to influence without direct authority and a deep understanding of business operations are essential for success in this position.
Collaborate effectively with Technical and Vocational Education and Training (VET) institutions, their trainers, and administrative staff to advance curriculum modernization and implement blended learning methodologies.
Collaborate with private sector stakeholders, including e-mobility enterprises, technology firms, and financial institutions, to enhance apprenticeship programs, test innovative training frameworks, and develop pathways for youth employment.
Engage in proactive collaboration with key ecosystem stakeholders, including industry associations and innovation partners, to ensure seamless alignment and synergy.
Build and maintain strong relationships with project stakeholders, including government agencies, private sector partners, NGOs, and community organizations.
Facilitate effective communication and collaboration among project partners to ensure alignment and cohesion throughout the initiative.
Explore potential collaborations and innovative initiatives to advance the Future Fit project.
Bachelor’s degree in a relevant field is required, along with a minimum of three years of hands-on experience in a comparable role. Strong analytical skills and the ability to interpret complex data are essential. Proficiency in industry-standard software and tools is mandatory, and excellent communication skills are necessary to convey insights effectively. Prior leadership or project management experience is preferred.
A bachelor’s degree in Development Studies, Project Management, Education, Economics, Business, Engineering, ICT, or a closely related discipline is required.
Possesses a strong understanding of donor-funded initiatives and project management methodologies centered on measurable outcomes.
Requires a minimum of two to three years of hands-on experience in the facilitation of development initiatives, specifically within the spheres of youth employment, Technical and Vocational Education and Training (VET), digital proficiency, sustainability-oriented skills, or entrepreneurial ventures, across non-governmental organizations, public sector projects, or private sector engagements.
Proven ability to analyze complex information, maintain meticulous organization, and efficiently manage multiple project tasks simultaneously.
Preferred candidates will have prior engagement with Technical and Vocational Education and Training (VET) institutions, private sector collaborators, or youth-centered programs.
Professional certification in project management or monitoring and evaluation would be advantageous.
Demonstrated proficiency in critical competencies and essential skills required to excel in the role is essential. Candidates must possess strong analytical abilities, effective communication skills, and the capacity to collaborate seamlessly within cross-functional teams. Proficiency in industry-specific tools and technologies, along with a solid understanding of best practices, is highly valued. Additionally, the ability to manage multiple priorities, adapt to evolving challenges, and deliver results under tight deadlines is crucial. A commitment to continuous learning and professional development is also expected.
Proven ability to effectively coordinate projects and maintain exceptional organizational standards.
Skilled in comprehending youth employability frameworks, competency enhancement methodologies, and industry-aligned training strategies.
Demonstrates exceptional interpersonal abilities, fostering productive collaboration with a wide range of stakeholders—including young individuals, educators, corporate partners, and banking institutions.
Accomplished monitoring, reporting, and data management expertise is required.
Proficient in clear, concise, and persuasive written and verbal communication in English, with Swahili proficiency serving as an additional asset, complemented by exceptional presentation skills.
Proficiency in Microsoft Office applications is required, and prior experience with digital learning platforms is advantageous.
Maintains an unwavering commitment to ethical standards, professional conduct, and meticulous precision in all tasks.
Demonstrates strong self-motivation and composure in high-pressure environments, consistently delivering results within set deadlines while effectively managing competing priorities.
Qualifications
BA/BSc/HND
Experience Required
2 - 3 years
