Serving under the direction of the Project Coordinator, the incumbent will be responsible for providing administrative and logistical support to ensure the smooth execution of project activities. This role involves coordinating meetings, managing documentation, and maintaining communication channels among team members and stakeholders. Additionally, the incumbent will assist in tracking project milestones, updating schedules, and preparing progress reports as required. Strong organizational skills, attention to detail, and proficiency in project management tools are essential for success in this position.
Subordinates: None
The country summary provides a brief overview of the nation’s key characteristics, including its political landscape, economic conditions, and cultural heritage. It highlights significant historical milestones, current government policies, and major societal trends. Additionally, the summary delves into the country’s geographical features, natural resources, and environmental challenges. It also examines the demographic composition, educational infrastructure, and healthcare systems. Furthermore, the summary outlines the country’s foreign relations, trade agreements, and international standing.
Swiss contact Kenya functions as the regional headquarters for the CESAR region while serving as a central hub for programs throughout Kenya. For more than twenty years, Swiss contact has fostered youth empowerment through initiatives in entrepreneurship, financial inclusion, market-responsive skills training, and sustainable development. The organization is actively executing a broad array of projects across key sectors, including Agribusiness, Eye Healthcare, Digital Skills, Green Skills, and E-Mobility entrepreneurship. One of its flagship initiatives, Propel, is dedicated to enhancing youth skills development, employment, and entrepreneurship within the specialized trades of electrical, plumbing, and lift mechanics.
General Position Summary
The Project Officer will play a key role in the successful execution of the Future Fit Project, facilitating the implementation of high-quality initiatives centered on digital skills, green skills—particularly in e-mobility—youth entrepreneurship, and employment opportunities. The position will deliver operational, coordination, and technical assistance to uphold timely delivery, adherence to scope, and compliance with donor, partner, and organizational standards.
This role seeks an independent, analytical professional with a strong entrepreneurial mindset and meticulous attention to detail. The successful applicant will demonstrate the ability to seamlessly integrate project support with essential administrative duties.
This position is situated in Nairobi, Kenya, with frequent travel to various field locations, amounting to as much as 30% of the time.
Oversee and execute core job duties, including the management of critical tasks and operational functions essential to the role. Ensure adherence to established protocols, maintain high standards of performance, and contribute to organizational objectives through diligent execution of assigned responsibilities. Actively engage in strategic planning, problem-solving initiatives, and collaborative efforts to support team and company-wide goals. Demonstrate proficiency in relevant tools, technologies, and methodologies to enhance productivity and efficiency. Uphold accountability for results while fostering a culture of continuous improvement and professional development.
The execution of the project involves a structured approach to ensure successful delivery, encompassing all phases from initiation to completion. Responsibilities include coordinating with stakeholders to gather requirements, developing a detailed implementation plan, and overseeing the deployment of resources to meet defined objectives. Key requirements entail proficiency in project management methodologies, strong analytical skills, and the ability to mitigate risks while adhering to timelines and budgets. Collaboration with cross-functional teams is essential to align efforts, address challenges, and ensure seamless integration of deliverables. Regular progress monitoring and reporting will be conducted to maintain transparency and accountability throughout the project lifecycle.
Support the day-to-day execution of project activities within digital skills and green/e-mobility skills development, ensuring alignment with established strategic objectives.
Provide support in aligning project initiatives with Technical and Vocational Education and Training (VET) institutions, private sector collaborators, and financial organizations.
Support the coordination and arrangement of trainings, workshops, apprenticeships, curriculum development sessions, and stakeholder meetings, ensuring efficient planning and scheduling.
Ensure all action items generated from meetings and field activities receive prompt follow-up.
Assist in the formulation of project concepts, intervention strategies, and reporting mechanisms to ensure comprehensive and cohesive project development and documentation.
Integrate sustainability and market systems development principles comprehensively into all project activities to ensure alignment and coherence throughout execution.
Collaborate with partners to develop operational strategies, ensure quality standards are met, and evaluate programmatic impact.
Monitor the effectiveness of programs and initiatives through systematic data collection, analysis, and assessment to evaluate their impact, performance, and outcomes. Design and implement measurement frameworks, including indicators and metrics, to track progress toward established goals and objectives. Conduct regular reviews of program data to identify trends, gaps, and areas for improvement, ensuring accountability and evidence-based decision-making. Prepare comprehensive reports and presentations to communicate findings to stakeholders, supporting transparency and strategic planning. Collaborate with cross-functional teams to integrate monitoring and evaluation (M&E) best practices into project cycles, fostering continuous learning and adaptation. Ensure compliance with relevant standards, guidelines, and donor requirements while maintaining accurate records and documentation for audits and reviews.
Work collaboratively with the Monitoring, Evaluation, and Learning Specialist to design monitoring tools and measure impact outcomes.
Monitoring and evaluation duties involve regularly tracking project activities, deliverables, and key performance indicators in accordance with the established Monitoring, Evaluation, and Learning (MEL) framework.
Lend support in the acquisition, systematic arrangement, and verification of both quantitative and qualitative data obtained from collaborators, service providers, and program beneficiaries.
Compile the necessary data and information required for compiling project reports, including monthly, quarterly, and annual submissions.
We are responsible for documenting learning outcomes, capturing success stories, and highlighting best practices derived from implementation efforts.
Stakeholder engagement involves cultivating and maintaining productive relationships with key individuals and groups who influence or are impacted by organizational decisions. It requires proactive communication, attentiveness to diverse interests, and the ability to align expectations with strategic objectives. The role demands strong interpersonal skills, negotiation expertise, and a commitment to fostering trust and collaboration. Critical responsibilities include identifying stakeholders, assessing their concerns, and developing tailored strategies to address their needs while advancing business goals. Success hinges on balancing competing priorities, mitigating risks, and ensuring transparency throughout all interactions.
Collaborate effectively with Technical and Vocational Education and Training (VET) institutions, their trainers, and administrative staff to advance curriculum modernization initiatives and implement blended learning methodologies.
Collaborate with private sector stakeholders, including e-mobility companies, digital enterprises, and financial institutions, to facilitate apprenticeships, pilot innovative training methodologies, and develop pathways for youth employment.
Collaborate effectively with key ecosystem stakeholders, including industry associations and innovation partners, to ensure seamless coordination and alignment of efforts.
Develop and nurture enduring partnerships with key project stakeholders, encompassing government entities, private sector collaborators, non-governmental organizations, and community-based groups.
Facilitate effective interaction and cooperation among project stakeholders to ensure seamless coordination and alignment of objectives.
Explore potential avenues for collaboration and innovative solutions in the Future Fit project to drive advancement and achieve strategic objectives.
Requires a Bachelor’s degree in Computer Science, Engineering, or a related field, along with at least five years of relevant work experience. Familiarity with software development methodologies, systems architecture, and cloud platforms is essential. Strong problem-solving skills and the ability to collaborate effectively in a team environment are also necessary. Candidates must demonstrate proficiency in programming languages such as Python, Java, or C++ and have experience with agile development practices. Excellent communication skills for conveying technical concepts to non-technical stakeholders are required.
A relevant academic qualification, such as a Bachelor’s degree in Development Studies, Project Management, Education, Economics, Business, Engineering, ICT, or a closely related discipline, is required.
Proficient in implementing donor-funded initiatives and adopting results-based project management methodologies.
Seeking a candidate with two to three years of hands-on experience in advancing development projects within NGOs, private sector initiatives, or related fields, specifically in areas such as youth employment, technical and vocational education and training (VET), digital skills, green skills, or entrepreneurship programs.
Demonstrates exceptional analytical abilities, strong organizational aptitude, and the capacity to efficiently manage multiple concurrent tasks to ensure project success.
Proficiency in collaborating with Technical and Vocational Education and Training (VET) institutions, private sector collaborators, or youth-centric initiatives is strongly preferred.
Professional certification in project management or monitoring and evaluation, while not obligatory, would be highly advantageous.
Proficient communication skills, both written and verbal, are essential for effectively collaborating with cross-functional teams and stakeholders. Proficiency in data analysis and interpretation enables the ability to derive actionable insights from complex datasets. Strong organizational skills support efficient project management and the prioritization of tasks to meet deadlines. Technical expertise in relevant software tools enhances productivity and streamlines workflows. Problem-solving abilities are crucial for identifying solutions to challenges and driving continuous improvement. Leadership qualities foster team motivation and the achievement of common goals. Adaptability to evolving business needs ensures resilience and sustained performance in dynamic environments.
Skilled in effectively coordinating projects and maintaining meticulous organization.
Possesses a solid grasp of youth employability, skills development strategies, and market-aligned training methodologies.
Proven ability to collaborate seamlessly with a wide range of stakeholders—from young individuals to corporate trainers, private sector partners, and financial institutions—demonstrating strong interpersonal skills.
Proficient in monitoring systems, generating reports, and maintaining accurate data management are essential capabilities.
Proficient in both written and verbal English communication, with exceptional presentation skills; fluency in Swahili is a desirable asset.
Proficiency in Microsoft Office applications is essential, while prior experience with digital learning platforms would be advantageous.
Demonstrates unwavering integrity, professionalism, and meticulous attention to detail in all responsibilities.
Capable of functioning autonomously and thriving under pressure, consistently meeting deadlines amidst competing priorities
Qualifications
BA/BSc/HND
Experience Required
2 - 3 years
