We are seeking a highly motivated and detail-oriented professional to fill the role of [Job Title]. The ideal candidate will possess a proven track record in [specific field or industry], along with expertise in [key skills or tools required]. Proficiency in [specific software, methodologies, or systems] is essential, and experience with [relevant tasks or responsibilities] is highly desirable. Responsibilities will include [list key duties, ensuring all original tasks are covered], while collaborating closely with [teams, departments, or stakeholders mentioned]. The successful applicant must demonstrate strong problem-solving abilities, exceptional communication skills, and the capacity to work both independently and within a team-driven environment. Additional qualifications include [education, certifications, or experience requirements as originally listed]. This position offers the opportunity to contribute to [company’s mission, projects, or goals] while advancing your career in a dynamic and supportive setting.
Assist with the receipt of supplier invoices and conduct thorough reviews to ensure their accuracy and completeness, including verifying supplier information, dates, descriptions, applicable taxes or withholding taxes, required approvals, and supporting documentation.
Conduct routine verification of matching criteria between invoices, purchase orders, quotations, delivery notes, goods receipt notes (GRNs), and service confirmations, and promptly escalate any discrepancies to facilitate resolution.
Ensure that invoices are processed and recorded daily within QuickBooks or the ERP system, accurately assigning them to the appropriate supplier, account, cost center, project, and tax treatment.
Maintain a comprehensive log of invoices to guarantee that none are overlooked and all are documented within the established cut-off deadlines.
Maintain the accuracy of payables trackers by updating them daily or weekly as required.
Verify that all payment entries in the trackers include the necessary supporting documentation, such as invoices, approvals, proof of payment (POP), withholding tax (WHT) details, and any other relevant files.
Ensure prompt processing of petty cash transactions following approval and accurately record all petty cash entries.
Maintain a systematic filing system, both physical and digital, for invoices, approvals, purchase orders, and reconciliations to ensure readiness for audits.
Ensure adherence to all transactions in accordance with established internal approval matrices, and promptly escalate any detected policy breaches for further review.
Qualifications
Diploma
