We are seeking a highly skilled and motivated professional to join our team in the role of [Job Title]. The ideal candidate will possess a [specific degree or certification, if applicable], along with [X years] of relevant experience in [industry/field]. Proficiency in [specific software, tools, or methodologies] is essential, as is a strong background in [key skill or function]. Responsibilities include [primary duty], [secondary duty], and [tertiary duty], with an emphasis on [specific outcome or objective]. The successful applicant will demonstrate exceptional problem-solving abilities, excellent communication skills, and a commitment to delivering high-quality results in a fast-paced environment. Collaboration with cross-functional teams and adherence to project timelines are critical to this position.
Responsibilities include supporting the processing of supplier invoices by confirming their accuracy and completeness, which involves reviewing essential details such as supplier information, transaction dates, itemized descriptions, applicable taxes or withholding tax (WHT), authorization signatures, and supporting documentation.
Conduct invoice verification by cross-referencing against purchase orders, quotations, delivery notes, goods receipt notes, and service confirmations, promptly flagging any discrepancies for further investigation and resolution.
Daily posting of invoices in QuickBooks/ERP is required, ensuring alignment with the proper supplier, account, cost center, project, and tax treatment.
Maintain a meticulous log of invoices to guarantee that none are overlooked and all are recorded within the designated cut-off periods.
Maintain and update payables trackers consistently, ensuring they reflect accurate information on a daily or weekly schedule.
Verify that all payment entries within the trackers are accompanied by appropriate supporting documentation, such as invoices, approvals, proof of payment, and withholding tax details.
Process petty cash transactions promptly upon authorization and accurately record all related entries in the accounting system.
Maintain an organized filing system, encompassing both physical and digital copies, for invoices, approvals, purchase orders, and reconciliations to ensure audit preparedness.
Ensure adherence to all transactions in accordance with established internal approval matrices, and promptly elevate any policy violations for review.
Qualifications
Diploma
