JOB PURPOSE: To provide strategic leadership and oversee the comprehensive management of [specific function/department], ensuring alignment with organizational goals and driving operational excellence. This role entails developing and implementing policies, procedures, and initiatives to enhance efficiency, productivity, and innovation across all relevant functions. Additionally, it involves managing stakeholder relationships, fostering collaboration, and ensuring compliance with industry regulations while maintaining a focus on sustainable growth and profitability. The position requires a forward-thinking leader capable of analyzing market trends, identifying opportunities, and making data-driven decisions to optimize performance and achieve long-term success.
The Monitoring and Evaluation (M&E) Associate plays a pivotal role in executing the Country Office’s M&E Strategy and Action Plan at the field level. This position involves coordinating all M&E activities within the field office, including overseeing and managing data collection processes, facilitating discussions on monitoring findings with the field office and partners, and escalating key insights for corrective action. The Associate ensures data is submitted for further analysis, disseminated through appropriate channels, and utilized to inform operational decision-making and strategic adjustments. Additionally, they are responsible for preparing and distributing monthly monitoring reports in a timely manner. The M&E Associate maintains frequent engagement with WFP participants and partners while reporting directly to the Head of Field Office under the technical oversight of the Head of M&E. Key responsibilities include:
Overseeing a comprehensive range of essential duties, this role encompasses responsibilities that are both varied and critical to organizational success, though not necessarily exhaustive or all-encompassing.
The Country Office M&E Strategy and M&E Action Plan will be executed with precision, ensuring alignment with organizational objectives and operational requirements. This role demands meticulous planning, execution, and oversight to maintain robust monitoring and evaluation frameworks that drive performance and accountability. Responsibilities include developing, implementing, and refining monitoring mechanisms, data collection systems, and evaluation methodologies to assess program effectiveness and impact.
Ensure the Field Office complies with corporate Monitoring and Evaluation (M&E) standards by adhering to monitoring activities, including standard operating procedures (SOPs), the Corporate Results Framework (CRF), and other corporate monitoring guidance, as well as data protection and privacy policies. Maintain regular communication with the CO M&E team to stay informed of the latest guidelines, updates, and assistance.
Collaborate regularly with the head of the field office and technical units to consistently detect and document evidence of emerging needs.
Build and sustain strong, collaborative relationships with WFP participants, local communities, strategic partners, and external or third-party monitoring entities as required.
Mainstream gender, equity, disability, protection, human rights, and other inclusion considerations across all Monitoring & Evaluation activities at the Field Office level as appropriate.
We are seeking a meticulous professional to undertake comprehensive data collection responsibilities, ensuring accurate and timely acquisition of pertinent information. The ideal candidate will have a proven track record of gathering data from diverse sources, maintaining strict adherence to data integrity standards, and delivering high-quality datasets for analysis. Proficiency in data extraction tools, attention to detail, and the ability to work efficiently under deadlines are essential. Responsibilities include compiling structured datasets, verifying data accuracy, and collaborating with cross-functional teams to support organizational decision-making processes. Strong organizational skills and experience with data management systems are required.
Develop monthly monitoring plans under the direction of the Country Office, ensuring adherence to the established minimum monitoring standards for the respective office.
In collaboration with relevant stakeholders, furnish details regarding activity locations to the Chief Officer (CO) to facilitate the development of sampling strategies.
Create representative samples for each office by leveraging the corporate risk-based sampling methodology.
Responsibilities include overseeing the collection of process and outcome monitoring data, such as distribution monitoring, activity implementation tracking, Post-Distribution Monitoring, retail performance assessments, and surveys, alongside qualitative methodologies like Key Informant Interviews and Focus Group Discussions. This role requires utilizing questionnaires and question guides developed by the CO to gather and analyze critical data.
Facilitate the establishment of remote monitoring systems whenever applicable at the field office level.
Assist in developing questionnaires, question guides, and data analysis plans tailored to FO-specific information requirements.
Collaborate with local partners and stakeholders to oversee the execution of all monitoring and evaluation data collection activities at the field level.
Monitor the progress of site visits and assess coverage levels, prioritizing sites that require additional attention. Submit detailed reports on completed monitoring visits to the Country Office on a monthly basis.
Adhere rigorously to established ethical standards throughout all monitoring processes to maintain compliance and integrity.
Support the coordination of technical assistance missions for teams such as CO M&E, evaluation teams, or other monitoring and evaluation (M&E) initiatives as required.
Data analysis, preparation of reports, and utilization of evidence form the core responsibilities of this role.
Verify, cleanse, analyze, interpret, and visualize monitoring data to meet the information requirements of diverse audiences at the field office level.
Ensure that datasets are properly submitted to the centralized databases maintained by the CO.
Prepare back-to-office reports following field missions and implement an escalation protocol to document issues, designate responsible focal points for corrective action, and monitor the progress of resolutions.
Organize and facilitate discussions with WFP and partner personnel to evaluate monitoring outcomes and establish actionable next steps.
Provide participants with prompt updates regarding the actions implemented based on monitoring outcomes.
Conducts thorough reviews and assessments to ensure accuracy, compliance, and performance excellence. Evaluates processes, systems, and outcomes to identify areas for improvement and recommend strategic enhancements. Analyzes data and metrics to support informed decision-making and validate adherence to established standards and policies.
Assist, as needed, with data collection activities associated with reviews, research, and evaluations.
Responsible for directing and supervising staff and projects, ensuring adherence to established policies and goals, while fostering a productive and collaborative work environment.
Oversee field office operations by directing and coordinating the work of enumerators and TPMs (Team Project Managers) to ensure efficient data collection and project execution.
Assist the line manager with the development and monitoring of comprehensive budgets specifically allocated for evidence generation initiatives at the field level.
Deliver accurate and up-to-date information promptly to assist in the development and execution of carbon monoxide monitoring strategies and financial allocations as directed by the CO.
Supervise data collection processes carried out by WFP personnel or contracted partners to ensure compliance with established standards. Perform routine assessments of data integrity at various phases throughout the monitoring cycle, guaranteeing that all monitoring data and reports meet strict criteria for timeliness, completeness, and accuracy.
Enhance monitoring capabilities among enumerators, TPMs, partners, and government stakeholders by delivering targeted learning initiatives and facilitating knowledge exchange.
Leveraging an in-depth understanding of the county’s specific context and the needs of the community, identify opportunities to enhance field monitoring processes and procedures, ensuring the efficient and effective delivery of WFP programs.
Candidates must possess the following essential qualifications, competencies, and professional experiences to qualify for the position:
A bachelor’s degree in Social Sciences, Monitoring & Evaluation (M&E), Project Management, community development, Development Studies, or statistics is required.
Seeking candidates with a minimum of five years of progressively responsible professional experience, including at least one year in information systems management, project monitoring and evaluation, data collection, analysis, and report writing.
Proficiency in both qualitative and quantitative methodologies, including their analysis, reporting, and dissemination, as well as the follow-up of findings and recommendations, is essential.
Precision and meticulousness are critical requirements for this role.
Proficient in written and verbal English communication, with a strong command of the language for both oral presentations and written correspondence.
Able to maintain meticulous records, execute intricate tasks, and process a substantial workload efficiently and accurately within tight deadlines.
Able to demonstrate strong self-management skills and work effectively with minimal oversight.
A strong sense of professionalism, discretion, and the capacity to collaborate seamlessly with individuals from diverse national and cultural backgrounds are essential.
Experiences that would be advantageous for assuming this position include:
Collects program and outcome data, performs quantitative and qualitative analyses, and presents findings to the management team, partners, and other stakeholders.
Possesses a proven track record in the application of WFP monitoring and evaluation frameworks and methodologies.
Proficient in both written and spoken English and Kiswahili with a high degree of fluency.
Qualifications
BA/BSc/HND
Experience Required
5 years
