To fulfill the core objectives of this role, the position is designed to support [Company Name]’s strategic goals by executing key initiatives, ensuring operational efficiency, and fostering collaboration across departments. The ideal candidate will possess a proven track record in [specific industry or function], demonstrating expertise in [relevant skills or areas], and a commitment to delivering measurable results. Responsibilities include overseeing [key tasks], analyzing [specific data or processes], and implementing solutions to enhance performance and drive growth. Qualified applicants must meet the educational and experiential requirements, such as [degree or certification] and [X years] of hands-on experience in [related field]. Additionally, strong interpersonal skills, adaptability, and a results-driven mindset are essential for success in this position.
The M&E Associate plays a pivotal role in executing the Country Office M&E Strategy and M&E Action Plan at the field level. This position involves coordinating all monitoring and evaluation activities within the field office, including overseeing data collection processes, ensuring monitoring insights are reviewed with the field office and partners, and facilitating the escalation of findings for corrective action. The Associate ensures data is submitted for deeper analysis and distributed through appropriate channels to inform operational decisions and strategic adjustments. Timely development and sharing of monthly monitoring reports are also required. Frequent engagement with WFP participants and partners is integral to this role. Reporting directly to the Head of Field Office and receiving technical guidance from the Head of M&E, the M&E Associate will fulfill the following responsibilities:
Spearheading a comprehensive range of duties—though not exhaustive or all-inclusive—forms the core of this role, encompassing critical functions essential to operational success. Key responsibilities include strategic planning, stakeholder engagement, and the execution of high-impact initiatives aligned with organizational objectives. The position demands a proactive approach to problem-solving, meticulous attention to detail, and the ability to adapt swiftly to evolving business landscapes. Additionally, it requires a commitment to fostering collaboration, driving efficiency, and upholding the highest standards of professionalism to ensure sustained growth and excellence.
The Country Office’s Monitoring and Evaluation (M&E) Strategy and Action Plan will be executed with precision and thoroughness. This initiative involves developing and deploying structured frameworks to track progress, measure outcomes, and ensure alignment with organizational objectives. Responsibilities include designing M&E tools, establishing performance indicators, conducting data collection and analysis, and facilitating reporting mechanisms to support informed decision-making. The role requires strong analytical skills, proficiency in M&E methodologies, and the ability to translate findings into actionable insights for stakeholders.
Ensure that the Field Office adheres to corporate Monitoring and Evaluation (M&E) standards in all monitoring activities, encompassing standard operating procedures (SOPs), the Corporate Results Framework (CRF), additional corporate monitoring guidance, and relevant data protection and privacy policies. Maintain consistent and effective communication with the CO M&E team to stay informed of the latest guidelines, updates, and available support.
Regularly assess and document emerging needs in collaboration with the field office leadership and specialized technical teams to ensure comprehensive understanding and alignment with organizational objectives.
Cultivate and sustain productive collaborations with WFP’s stakeholders, including participants, local communities, partners, and any relevant Third Party or Outsourced Monitoring entities.
Mainstream gender, equity, disability, protection, human rights, and other inclusion considerations across all monitoring and evaluation activities at the field office level, as relevant.
We are seeking a meticulous professional to oversee data collection initiatives, ensuring accuracy and completeness of datasets. The role involves gathering, verifying, and organizing information from various sources while maintaining strict compliance with data privacy regulations. Candidates must possess strong analytical skills, attention to detail, and proficiency in data management tools. Responsibilities include documenting sources, tracking discrepancies, and delivering well-structured datasets for analysis. Prior experience in data retrieval and validation is required, along with the ability to work efficiently under deadlines.
Develop monthly monitoring plans under the direction of the CO to ensure adherence to the established minimum monitoring standards for the respective office.
In collaboration with relevant partners, supply details regarding activity sites to the Commanding Officer to facilitate the development of sampling strategies.
Develop samples for the relevant office in alignment with the corporate risk-based sampling framework.
You will oversee the collection of process and outcome monitoring data, encompassing distribution monitoring, activity implementation monitoring, Post-Distribution Monitoring, retail performance tracking, surveys, and qualitative methods such as Key Informant Interviews and Focus Group Discussions, utilizing questionnaires and question guides provided by the CO.
Facilitate the establishment of remote monitoring frameworks tailored to the requirements of field office operations.
Assist in crafting questionnaires, discussion guides, and data analysis frameworks tailored to FO-specific requirements.
Collaborate with local partners and stakeholders to oversee all data collection activities related to monitoring and evaluation at the field level.
Monitor activities related to monitoring visits and ensure comprehensive coverage, prioritizing sites that require increased attention. Submit detailed reports on the actual monitoring visits to the Country Office on a monthly basis.
Adhere to ethical standards and guidelines throughout all monitoring procedures.
Provide support in the coordination of technical assistance initiatives spearheaded by the Chief Operations Monitoring & Evaluation team, evaluation teams, or other relevant Monitoring & Evaluation missions.
The position involves conducting data analysis, preparing reports, and utilizing evidence to inform decision-making processes.
Ensure monitoring data is verified, cleaned, analyzed, interpreted, and visualized in alignment with the specific information needs of various audiences at the field office level.
Verify that datasets are submitted to centralized databases administered by the CO.
Prepare and submit comprehensive back-to-office reports following field missions, utilizing an established escalation system to document and address issues. Assign dedicated focal points to facilitate prompt action and systematically track the progress and resolution of each assigned task.
Organize and facilitate meetings with WFP and partner personnel to assess monitoring results and establish a consensus on necessary follow-up measures.
Provide participants with prompt updates regarding the actions implemented as a result of monitoring outcomes.
Conducts thorough examinations and assessments of documents, processes, or performance metrics to ensure accuracy, compliance, and effectiveness. Analyzes findings to identify trends, discrepancies, or areas for improvement, providing actionable insights and recommendations. Collaborates with stakeholders to address identified issues and implements corrective measures as necessary. Maintains detailed records of evaluations and communicates results clearly to relevant parties.
Assist, where suitable, in the organization and execution of data collection activities for reviews, research, and evaluations.
Management and oversight encompass overseeing the execution and coordination of activities within a team or organization, ensuring alignment with strategic objectives and operational standards. This role involves directing workflows, monitoring progress, and evaluating team performance to maintain efficiency and accountability. Additionally, it requires fostering a collaborative environment, resolving conflicts, and providing guidance to enhance productivity and achieve desired outcomes.
Oversee field office operations by supervising enumerators and third-party monitoring personnel to ensure data collection activities meet project standards and deadlines.
Assist the line manager with the development and monitoring of comprehensive budgets specifically for evidence generation initiatives at the operational level.
Deliver accurate and up-to-date information to assist in the development and monitoring of CO plans and budgets as instructed by the CO.
Supervise data collection activities performed by WFP personnel or external partners to maintain oversight. Perform routine quality assessments throughout the monitoring process to verify that data and reports are submitted punctually, fully comprehensive, and meet high standards of accuracy.
Assist in strengthening the monitoring capabilities of enumerators, TPMs, partners, and government stakeholders by delivering targeted learning and development programs alongside facilitating information sharing initiatives.
Leveraging an in-depth understanding of the county’s context and community requirements, identify opportunities to enhance field monitoring processes and procedures to ensure the efficient and effective delivery of WFP programs.
Professional qualifications, skills, and experiences essential for consideration for this position include:
A bachelor’s degree or higher in Social Sciences, Monitoring and Evaluation (M&E), Project Management, Community Development, Development Studies, or Statistics is required.
Requires a minimum of five years of progressively responsible professional experience, with at least one year dedicated to overseeing information systems management, monitoring and evaluating projects, as well as conducting data collection, analysis, and report preparation.
Proficiency in qualitative and quantitative methodologies, analysis, reporting, and dissemination, coupled with the ability to follow up on findings and recommendations, is required.
Precision and meticulousness are critical requirements for this role.
Proficient in written and verbal English communication, both in formal and informal contexts.
Able to maintain meticulous and precise records, execute intricate tasks with care, and manage a substantial workload efficiently and accurately, all while adhering to strict time constraints.
Able to perform tasks autonomously and with minimal oversight is essential.
Professionalism, discretion, and strong interpersonal skills are essential to collaborate seamlessly with individuals from diverse national and cultural backgrounds.
Seeking candidates with prior exposure to roles in this field to facilitate a seamless transition into the position. Ideal applicants will bring relevant hands-on experience or foundational knowledge that aligns with the core responsibilities of the role. Familiarity with industry-standard practices or tools is preferred, as this will enable a quicker acclimation to the team’s workflows and objectives. Candidates who have demonstrated adaptability in similar environments or have completed applicable training will be given special consideration.
Experienced in gathering program and outcome data, as well as performing quantitative and qualitative analyses, and presenting findings to the management team, partners, and other relevant stakeholders.
Has experience utilizing WFP monitoring and evaluation systems and standards.
Fluency in both written and spoken English and Kiswahili is required.
Qualifications
BA/BSc/HND
Experience Required
5 years
