We are seeking a highly motivated and skilled professional to fill this critical position, where you will play an integral role in driving key initiatives and contributing to the organization’s success. The ideal candidate will possess a strong background in [relevant field or industry], along with demonstrated experience in [specific skill or area], ensuring they can effectively meet the demands of the role. Responsibilities include [key responsibility 1], [key responsibility 2], and [key responsibility 3], with a focus on delivering measurable results and fostering collaboration across teams. Qualifications required for this role consist of [requirement 1], [requirement 2], and [requirement 3], in addition to exceptional problem-solving abilities and a commitment to continuous improvement.
The Director of Human Resources and Business Administration will oversee a comprehensive range of HR functions, encompassing recruitment, onboarding, benefits administration, payroll processing, employee development, and adherence to HR policies. Additionally, this role will entail managing business administration functions, including financial oversight, budgeting, and procurement activities. The Director will also champion staff well-being initiatives and foster a collaborative, high-performing team culture to advance Kenya Connect’s mission.
Oversee and execute a comprehensive range of duties and responsibilities to ensure efficient and effective operations across various domains. This role involves managing and coordinating tasks, projects, and processes with a high degree of accountability and precision. You will be responsible for leading initiatives, optimizing workflows, and ensuring adherence to established standards and protocols. Additionally, you will collaborate closely with cross-functional teams, stakeholders, and leadership to achieve organizational goals and objectives while maintaining transparency and accountability throughout all endeavors.
We are seeking a Human Resources professional to oversee recruitment, employee relations, benefits administration, and compliance with labor laws. The ideal candidate will manage talent acquisition, onboarding processes, performance reviews, and conflict resolution while ensuring adherence to company policies and regulatory standards. Strong interpersonal skills, organizational ability, and discretion in handling sensitive information are essential. Experience in HR management, payroll processing, and employee development is preferred. The role requires proficiency in HR software, excellent communication, and a proactive approach to fostering a positive workplace culture.
Oversee the recording and tracking of employee arrival and departure times, as well as the administration of leave requests and sick days.
Oversee the processing of applications for employment and internship roles in collaboration with senior leadership team members.
Responsible for managing the recruitment process and facilitating the seamless onboarding of new employees and interns.
In partnership with the senior programs director and coordinators, you will establish critical performance targets and operational strategies to guide project execution.
Conduct semi-annual and annual performance evaluations for staff in collaboration with supervisors.
Maintain current and precise job descriptions for all employees to reflect their roles accurately.
Responsible for overseeing and administering staff health care plans and insurance programs.
Collaborate with fellow team members to organize staff development initiatives, team-building exercises, and engaging activities designed to foster a positive and cohesive work environment.
In collaboration with the Executive Director, assist with salary administration tasks, such as extending salary offers, conducting reviews, and ensuring alignment with established compensation guidelines and salary structures.
Ensure the confidentiality and integrity of employee records in strict adherence to the Data Protection of Personal Information Act (No. 24 of 2019).
The Executive Director will receive support in maintaining organizational adherence to all HR statutory reporting obligations and labor legislation requirements.
Provide strategic guidance to management regarding the legal and other consequences associated with key HR-related decisions.
Help supervisors assess staff training requirements and select appropriate trainers or training institutions based on identified needs.
All staff members must strictly comply with established health and safety standards to ensure a secure and compliant work environment.
Facilitate the management and synchronization of vehicle schedules to uphold seamless operational support for programs.
The role involves managing the servicing of vehicles and other motorized equipment to ensure timely completion while maintaining optimal cost efficiency.
Coordinate and oversee service agreements and contracts to ensure their ongoing fulfillment and adherence to established terms.
Implement and sustain robust, current security protocols designed to safeguard the organization’s assets and personnel against potential threats.
Oversee the organization and maintenance of employee documentation, encompassing both physical and electronic files.
Consult with the Leadership Team to address and resolve workplace conflicts effectively.
Assists in compiling and finalizing HR and finance reports required by the Kenya NGO Board and the US Non-Profit.
Ensure adherence to data protection regulations and ethical guidelines for data collection practices.
The position involves overseeing and executing administrative tasks essential to the smooth operation of the office environment, including managing schedules, coordinating meetings, maintaining records, and ensuring compliance with company policies. Responsibilities also include handling correspondence, preparing reports, and supporting departmental functions to enhance operational efficiency. Candidates should possess strong organizational skills, proficiency in office software, and the ability to multitask effectively in a fast-paced setting. A minimum of two years of relevant experience is required, along with excellent communication and problem-solving abilities.
Collaborate closely with Senior Staff and coordinators to ensure program budgets are accurately aligned with planned activities.
Examine program expenditure reports meticulously to verify that financial allocations align precisely with established targets and agreed-upon deliverables.
Monitor and identify financial discrepancies that could affect program execution, providing strategic suggestions for corrective measures.
Deliver comprehensive financial data to facilitate resource mobilization initiatives and ensure accurate donor reporting.
To optimize the utilization of organizational resources, we must strategically allocate and manage all assets to minimize expenditures while maintaining high operational standards.
Develop and oversee robust internal control systems for equipment inventory management to ensure accuracy, accountability, and operational efficiency.
Develop and manage the budget process to ensure accurate financial planning and resource allocation.
Conduct a thorough review of payroll reports in collaboration with the accountant, ensuring accuracy and completeness before finalizing and authorizing wage and salary disbursements for the organization.
Kenya Connect relies on this role to manage the entire procurement process for goods and materials, guaranteeing cost-effective acquisitions, equitable pricing structures, and full adherence to established organizational procurement guidelines.
Oversee the Accountant’s work and validate payments in coordination with the Executive Director.
Ensure adherence to internal policies, statutory regulations, and donor mandates governing administrative and financial operations.
To qualify, candidates must meet the following criteria: hold a Bachelor’s degree in a relevant field, possess at least three years of professional experience in a similar role, demonstrate proficiency in industry-standard software tools, and exhibit strong problem-solving and communication skills. Additionally, familiarity with regulatory compliance standards and the ability to work independently in a fast-paced environment are required.
A bachelor’s degree in Human Resource Management or a closely related field is required.
Seeking a candidate with a minimum of five years of hands-on Human Resources experience, ideally within an international or local NGO setting, and a strong grasp of HR best practices, staff medical insurance protocols, and Kenyan employment laws.
A fully accredited member of the Institute of Human Resource Management (HRM) holding an active professional license to practice.
A CPA designation at the level of III or higher will be considered an additional asset.
Proficiency in computer literacy along with advanced skills in Microsoft Word, Excel, QuickBooks, and Google Docs is required.
Proficient in understanding and applying workplace safety legislation and employee benefits regulations.
Proficient in the application of taxation laws and regulations.
Fluency in English at a professional level is essential, coupled with exceptional ability to craft clear, well-structured reports.
Detail-oriented professional possessing exceptional interpersonal abilities and coaching expertise, demonstrating a keen focus on precision and fostering collaborative relationships.
Professionals should possess experience in evaluating program budgets and performing cost-effectiveness or value-for-money assessments.
Please ensure your application consists of a cover letter, a CV, and relevant certificates, which should be sent to jobs@kenyaconnect.org. On your CV, list the names, titles, email addresses, and phone numbers of three references. While submitting one letter of recommendation is optional, it may be included if available.
Qualifications
BA/BSc/HND
Experience Required
5 years
