Reporting to the Project Coordinator, this role entails providing comprehensive administrative support to ensure seamless project execution. Key responsibilities include maintaining meticulous documentation, coordinating meetings and travel arrangements, and facilitating effective communication among team members and stakeholders. The ideal candidate will possess strong organizational skills, proficiency in project management tools, and the ability to multitask efficiently in a fast-paced environment. A bachelor’s degree in a related field and prior experience in administrative or project support roles are required. Exceptional attention to detail, problem-solving capabilities, and a proactive approach to task management are essential qualities for success in this position.
This position has no direct reports or subordinate staff members.
Country Summary
Swiss contact Kenya functions as the regional headquarters for the CESAR region, serving as a central hub for programs throughout Kenya. Over the past 20 years, Swiss contact has strengthened youth empowerment through initiatives in entrepreneurship, financial inclusion, market-oriented skills training, and sustainable development. Currently, the organization is executing a broad range of projects in key sectors such as Agribusiness, Eye Healthcare, Digital Skills, Green Skills, and E-Mobility entrepreneurship. Among these initiatives is Propel, which is dedicated to enhancing youth skills, employability, and entrepreneurship specifically in the trades of electrical, plumbing, and lift mechanics.
General Position Summary
The Project Officer will play a pivotal role in advancing the Future Fit Project by assisting in the seamless execution of high-caliber initiatives spanning digital skills, green skills (particularly e-mobility), youth entrepreneurship, and employment opportunities. This position will deliver essential operational, coordination, and technical expertise to guarantee that project deliverables are achieved punctually, within defined parameters, and fully compliant with the specifications set by donors, partners, and the organization’s overarching standards.
This role seeks an independent, analytical professional with a strong entrepreneurial mindset and keen attention to detail. The optimal candidate will seamlessly integrate project support with administrative responsibilities.
This position is based in Nairobi, Kenya, with up to 30% travel required to field locations.
We are seeking a highly motivated professional to join our team, responsible for executing a range of critical tasks to ensure operational excellence. The key duties include overseeing daily workflows, managing project timelines, and collaborating with cross-functional teams to achieve organizational goals. Additionally, the role requires monitoring performance metrics, identifying areas for improvement, and implementing strategic solutions to enhance productivity. Strong analytical skills, attention to detail, and the ability to multitask in a fast-paced environment are essential. Prior experience in a similar role and proficiency in industry-specific tools are required, along with excellent communication and leadership abilities to guide teams toward success.
Our position involves overseeing the execution of projects from inception to completion, ensuring alignment with strategic objectives and client specifications. Key responsibilities include coordinating cross-functional teams, managing timelines, and allocating resources efficiently to meet deliverables. Strong organizational skills and the ability to prioritize tasks are essential, along with proficiency in project management tools and methodologies. Candidates must demonstrate experience in similar roles, with a proven track record of delivering projects on time and within budget. Effective communication and problem-solving abilities are critical for addressing challenges and maintaining stakeholder satisfaction throughout the implementation phase.
Drive the seamless execution of project initiatives in digital skills and green/e-mobility skills, maintaining strict alignment with overarching strategic goals.
Facilitate the seamless alignment of project initiatives with Technical and Vocational Education and Training (VET) institutions, private sector collaborators, and financial organizations to ensure cohesive collaboration and execution.
Support the coordination, planning, and scheduling of various educational initiatives, including training programs, workshops, apprenticeships, curriculum development sessions, and stakeholder meetings.
Promptly address and track action items generated from both meeting discussions and fieldwork activities to ensure they are completed within the designated timeframes.
Assist in the formulation of project concepts, intervention strategies, and reporting mechanisms to ensure comprehensive project development and evaluation.
Integrate sustainability and market systems development principles comprehensively into all project activities.
Collaborate with partners to facilitate operational planning, ensure quality assurance measures are implemented, and conduct impact assessments.
The incumbent will oversee monitoring and evaluation activities, ensuring the systematic collection, analysis, and interpretation of data to assess program performance and impact. They will design and implement evaluation frameworks, methodologies, and tools to measure progress against set indicators and objectives. Additionally, the role requires the identification of data gaps, the development of data collection instruments, and the generation of accurate, timely reports to inform decision-making and strategic planning. Strong analytical skills, proficiency in data management software, and experience in results-based management are essential requirements for this position.
Work in partnership with the Monitoring, Evaluation, and Learning (MEL) Specialist to design monitoring tools and measure impact results.
Assist with the ongoing oversight of project activities, deliverables, and performance metrics in accordance with the established Monitoring, Evaluation, and Learning (MEL) framework.
Provide support in gathering, structuring, and verifying both quantitative and qualitative data from collaborators, external service providers, and program beneficiaries.
Compile data inputs for project reports, including monthly, quarterly, and annual deliverables, ensuring accuracy and timeliness.
Assist in documenting learning outcomes, success narratives, and best practices observed during implementation efforts.
Effective stakeholder management involves identifying, engaging, and maintaining productive relationships with all relevant parties to ensure alignment with project objectives. This role requires a proactive approach to communication, negotiation, and conflict resolution to address diverse interests and expectations. Key responsibilities include regularly updating stakeholders on progress, gathering their input, and ensuring their needs are considered in decision-making processes. Strong interpersonal skills, emotional intelligence, and the ability to influence without authority are essential for fostering collaboration and securing buy-in.
Collaborate with VET institutions, their trainers, and administrators to enhance curriculum modernization and implement blended learning strategies.
Engage with private sector entities, including e-mobility enterprises, digital technology firms, and financial institutions, to facilitate apprenticeship programs, pilot innovative training frameworks, and establish pathways for youth employment.
Collaborate effectively with key ecosystem stakeholders, including industry associations and innovation partners, to ensure streamlined coordination and alignment of objectives.
Forge and sustain robust connections with all project stakeholders, encompassing government bodies, private sector collaborators, non-governmental organizations, and community groups.
Facilitate effective communication and collaboration among project partners to ensure alignment and shared progress.
Explore potential partnerships and innovative avenues in alignment with the Future Fit project’s objectives.
A bachelor’s degree in a relevant field is required, along with at least three years of professional experience in a comparable role. Familiarity with industry-standard software and tools is essential, and strong problem-solving skills are a must. Excellent communication abilities, both written and verbal, are necessary to collaborate effectively with cross-functional teams. Prior experience managing projects or leading initiatives is highly desirable.
A relevant bachelor’s degree in Development Studies, Project Management, Education, Economics, Business, Engineering, ICT, or a closely related discipline is required.
Proven experience in managing donor funded initiatives and implementing results based project management methodologies is essential.
Seeking professionals with a minimum of two to three years of hands-on experience in facilitating development projects, non-governmental organizations, or private sector initiatives, with a focus on youth employment, Technical and Vocational Education and Training (VET), digital skills, green skills, or entrepreneurship programs.
Analytical, organizational, and multitasking abilities are essential for effectively managing and prioritizing project responsibilities.
Proficiency in collaborating with Technical and Vocational Education and Training (VET) institutions, private sector collaborators, or youth-oriented programs is particularly advantageous.
Professional certification in project management or monitoring and evaluation would be considered a valuable asset.
Proven expertise in strategic planning, problem-solving, and analytical thinking is required. Strong interpersonal and communication abilities are essential, along with exceptional organizational and time-management skills. Proficiency in relevant software applications and tools is necessary to perform duties effectively. A demonstrated commitment to teamwork, adaptability, and continuous learning is expected. Leadership experience and the capacity to mentor others are advantageous. Excellent written and verbal communication skills are mandatory for interacting with stakeholders at all levels.
Exceptional ability to coordinate projects effectively and maintain meticulous organizational discipline throughout all phases of work.
Possesses a strong grasp of strategies for enhancing youth employability, fostering skills development, and implementing market-aligned training methodologies.
Proven ability to collaborate seamlessly with a wide range of stakeholders—such as young participants, training providers, corporate partners, and financial organizations—while fostering productive and inclusive relationships.
Proficient in monitoring systems, generating reports, and managing data.
Proficient in both written and verbal English communication, with a strong aptitude for presentations, while fluency in Swahili serves as an additional asset.
Demonstrated expertise in Microsoft Office applications is required, with familiarity in digital learning platforms considered an additional benefit.
Maintains a high standard of integrity, professionalism, and meticulous attention to detail.
Demonstrates strong self-management skills, thriving in both autonomous and high-pressure environments while consistently meeting deadlines amid competing priorities.
Qualifications
BA/BSc/HND
Experience Required
2 - 3 years
