We are seeking a highly motivated professional to join our team in the capacity of [Job Title]. The ideal candidate will possess a minimum of [X] years of relevant experience in [specific field or industry], along with a proven track record of [specific skills or achievements]. The role requires strong analytical abilities, exceptional communication skills, and the ability to thrive in a fast-paced environment. Responsibilities include [detailed list of key duties], with an emphasis on [specific focus or goal]. Proficiency in [specific software, tools, or languages] is essential, and familiarity with [relevant industry standards or practices] is highly desirable. The successful applicant will collaborate closely with cross-functional teams to [specific outcome or project], ensuring alignment with organizational objectives. A bachelor’s degree in [relevant field] or equivalent experience is required, and additional certifications in [specific areas] are a plus. This position offers opportunities for professional growth and the chance to contribute to innovative projects within a dynamic organization.
Assist with the receipt of supplier invoices, ensuring all necessary details are present, including supplier information, dates, descriptions, tax or withholding tax (WHT) details as applicable, approvals, and supporting documentation.
Conduct preliminary verification procedures by comparing invoices against purchase orders, quotations, delivery notes, goods receipt notes, and service confirmations, then promptly elevate any discrepancies to the appropriate team for resolution.
Ensure that invoices are processed and recorded in QuickBooks or the ERP system on a daily basis, accurately assigning them to the appropriate supplier, account, cost center, project, and tax treatment.
Maintain a comprehensive invoice tracking log to verify that no invoices are overlooked and ensure all are documented within the designated cut-off periods.
Consistently maintain and update payables trackers to ensure they reflect current data, performing these updates daily or weekly as required.
Verify that all payment entries in the trackers include the necessary supporting documentation, such as invoices, approvals, proofs of payment, and withholding tax details.
Ensure petty cash transactions are processed promptly upon approval and accurately recorded in the financial records.
Develop and sustain a structured filing system—both physical and digital—to store invoices, approvals, proofs of purchase (Pops), and reconciliations in a manner that ensures readiness for audits.
Verify that all transactions adhere to established internal approval frameworks and promptly escalate any instances of policy violations.
Qualifications
Diploma
