We are seeking a highly motivated and skilled individual to join our team in the capacity of a [Job Title]. The ideal candidate will possess a minimum of [X] years of relevant experience in [specific field or industry], along with a proven track record of success in [key responsibility or skill]. Proficiency in [specific software, tools, or methodologies] is required, as is the ability to [specific competency, e.g., “lead cross-functional teams” or “analyze complex data sets”]. Additionally, strong communication skills, both written and verbal, are essential to collaborate effectively with stakeholders at all levels. The successful applicant will be responsible for [key responsibility 1], [key responsibility 2], and [key responsibility 3], ensuring alignment with the company’s strategic objectives. This role demands a detail-oriented approach, adaptability to changing priorities, and a commitment to delivering high-quality results in a fast-paced environment.
Assist with the receipt of supplier invoices and conduct thorough reviews to confirm their accuracy and completeness, including verification of supplier details, dates, descriptions, applicable tax or withholding tax amounts, approvals, and supporting documentation.
Conduct thorough matching verifications between invoices and corresponding purchase orders, quotations, delivery notes, goods receipt notes, and service confirmations, promptly escalating any discrepancies for resolution.
Ensure that all invoices are processed and recorded in QuickBooks or the ERP system on a daily basis, assigning them to the appropriate supplier, account, cost center, project, and tax treatment.
Maintain a comprehensive log of invoices to verify that none are overlooked and all are documented within the established cut-off deadlines.
Revise the payables trackers regularly by updating them on a daily or weekly cadence.
Ensure all payment entries in the trackers are accompanied by the necessary supporting documentation, such as invoices, approvals, proof of payment, withholding tax details, and any other relevant files.
Ensure prompt processing of petty cash transactions following approval and accurately record all associated entries in the accounting system.
Maintain a meticulously organized filing system—both physical and digital—to securely store invoices, approvals, Pops, and reconciliations, ensuring seamless audit preparedness.
Ensure all transactions adhere strictly to internal approval protocols, promptly escalating any violations of established policies.
Qualifications
Diploma
