We are seeking a highly motivated and skilled professional to join our team in the capacity of [Job Title]. The ideal candidate will possess a minimum of [X years] of relevant experience in [specific field or industry], along with a proven track record in [key responsibility or skill]. Strong analytical abilities, exceptional problem-solving skills, and the capacity to work effectively under pressure are essential for this role. Responsibilities include [specific task or duty], [another key responsibility], and [additional duty], with a focus on delivering measurable results. Proficiency in [specific software, tool, or methodology] is required, and familiarity with [relevant industry standard or practice] is highly desirable. The successful candidate will collaborate closely with cross-functional teams to [specific objective or outcome], ensuring alignment with organizational goals. Excellent communication and interpersonal skills are necessary to engage stakeholders at all levels and foster productive working relationships. This position offers opportunities for professional growth and the chance to contribute to impactful projects within a dynamic and innovative environment.
Assist with the receipt and verification of supplier invoices to ensure all essential details—including supplier information, dates, descriptions, applicable tax or withholding tax, approvals, and supporting documentation—are complete and accurate.
Conduct preliminary verification procedures by comparing invoices against purchase orders and quotations, as well as delivery notes, goods receipt notes, or service confirmations, and promptly escalate any discrepancies to the appropriate team for resolution.
Post invoices to the appropriate supplier, account, cost center, project, and tax treatment in QuickBooks or the ERP system on a daily basis.
Maintain a meticulous invoice control log to guarantee the capture of every invoice without omission and adherence to established cut-off deadlines.
Maintain and update payables trackers consistently, ensuring they are current on a daily or weekly schedule.
Verify that all payment records in the tracking systems include the necessary supporting documentation, such as invoices, approvals, proofs of payment, withholding tax details, and other relevant files.
Process petty cash transactions promptly following approval and ensure accurate posting of such entries.
Develop and uphold a systematic filing structure for both physical and digital records, including invoices, approvals, proofs of payment, and reconciliations, to ensure preparedness for audits.
Guarantee adherence to internal approval matrices for all transactions and promptly escalate any policy breaches.
Qualifications
Diploma
