We are seeking a highly motivated individual to join our team in the capacity of a [Job Title]. The ideal candidate will possess a minimum of [X] years of relevant experience in [specific field/industry], along with a proven track record of [key skill or achievement]. Responsibilities will include overseeing [primary duty], collaborating with cross-functional teams to [specific goal], and ensuring compliance with [relevant regulations or standards]. The role demands strong analytical abilities, exceptional problem-solving skills, and the capacity to manage multiple priorities in a fast-paced environment. Proficiency in [specific software/tool] and familiarity with [industry-specific knowledge] are essential. Additionally, the candidate must exhibit excellent communication skills to liaise effectively with stakeholders at all levels. This position offers opportunities for professional growth and the chance to contribute to impactful projects within our organization.
Responsibilities include supporting the processing of supplier invoices by confirming all required information is present, such as supplier details, invoice dates, item descriptions, applicable tax or withholding tax details, necessary approvals, and supporting documentation.
Conduct routine matching verifications between invoices, purchase orders, quotations, delivery notes, goods receipt notes (GRNs), and service confirmations, promptly identifying and escalating any discrepancies to ensure timely resolution.
Daily posting of invoices in QuickBooks or ERP is required, ensuring alignment with the correct supplier, account, cost center, project, and tax treatment.
Maintain a log for invoice tracking to guarantee the inclusion of every invoice and adherence to established cut-off deadlines.
Maintain and update the payables trackers consistently, either on a daily or weekly schedule.
Verify that all payment entries in the trackers include the necessary supporting documentation, such as invoices, approvals, proofs of payment, and withholding tax details.
Process petty cash transactions promptly upon approval and accurately record them in the accounting system.
Develop and sustain a structured filing system, encompassing both physical and digital formats, to systematically organize invoices, approvals, Pops, and reconciliations, ensuring readiness for audits.
Ensure adherence to all transactions in accordance with established internal approval matrices, and promptly escalate any detected policy breaches for resolution.
Qualifications
Diploma
