We are seeking a highly motivated individual to fill the position with [Job Title], responsible for [primary responsibility or department]. The ideal candidate will have [X years] of demonstrated experience in [specific field or skill], along with a proven track record in [related responsibility or achievement]. Proficiency in [specific software/tool] is essential, and familiarity with [industry-standard practices] is highly desirable.
This role requires strong analytical abilities, exceptional attention to detail, and the capacity to [key task or responsibility]. The successful candidate will collaborate closely with cross-functional teams to [specific goal or outcome], ensuring alignment with organizational objectives. Additionally, the position demands [any relevant certifications, education, or soft skills].
The Labour Market Integration & Human Resource Administrator (LMA & HR) is an entry-level position of critical importance within Nairobi’ Programs and Partnerships Department. Serving as the pivotal link between Nairobi graduates and prospective employers, the role involves cultivating strategic employer partnerships, mentoring graduates in career preparedness, and monitoring post-training employment outcomes. Additionally, the incumbent will deliver comprehensive human resource and office administration support across the organization.
This position offers an outstanding opportunity for a driven, personable professional with a strong dedication to youth economic empowerment and a keen desire to advance their career through contributions to both human resources and program implementation.
Key Accountabilities
The successful incumbent will be tasked with executing a range of critical duties, including the development and implementation of strategic initiatives designed to enhance operational efficiency, alongside the provision of comprehensive support to cross-functional teams to ensure alignment with organizational objectives. This position requires the ability to oversee project timelines, manage resource allocation, and deliver measurable outcomes in accordance with established performance benchmarks. Additionally, the role encompasses responsibility for fostering collaborative relationships with stakeholders, conducting thorough performance evaluations, and ensuring adherence to compliance protocols and industry regulations.
In the capacity of Employer Partnerships & Job Placement, cultivate and nurture strategic relationships with diverse employers, including small and medium-sized enterprises (SMEs), technology firms, and industry leaders. Engage in proactive outreach to identify potential collaborators and expand the network of hiring partners. Foster long-term partnerships by aligning organizational goals with employer needs to enhance job placement opportunities for candidates.
Networks in Nairobi and surrounding regions capable of providing employment, internship, or freelance opportunities to Nairobi Bits graduates are sought.
Construct and manage an active employer database, monitoring engagement statuses, available placement opportunities, and established partnership agreements.
Coordinate job fairs, employer engagement events, and on-campus recruitment initiatives in collaboration with the communications team to enhance outreach and maximize participation.
Our responsibilities include negotiating and finalizing placement agreements, memoranda of understanding (Mouse), and internship frameworks with partner organizations.
Act as the main liaison between employers and our team throughout each phase of recruitment and candidate placement.
Monitor and document placement results, specifically the count of graduates who secure employment, the industries they enter, the positions they assume, and the corresponding salary brackets.
As a Graduate Career Readiness & Coaching professional, you will empower recent graduates to navigate the complexities of the professional landscape with confidence and clarity. This role involves providing personalized career guidance, helping individuals identify their strengths, refine their job search strategies, and develop essential workplace skills. You will collaborate with academic institutions, employers, and career services to create tailored programs that bridge the gap between education and employment. Additionally, you will assess career readiness through workshops, one-on-one coaching sessions, and feedback mechanisms, ensuring graduates are equipped to secure meaningful opportunities. Strong interpersonal and communication skills are essential, along with a deep understanding of labor market trends and hiring practices. A proven track record in career development or related fields is required to excel in this position.
We are seeking a professional who will lead the recruitment of Coaches and Mentors to deliver personalized and group-based career readiness training for Nairobi graduates, focusing on essential skills such as CV development, interview techniques, personal branding, and professional etiquette.
Evaluate graduates’ competencies, professional aspirations, and preparedness for employment, then align them with appropriate career opportunities.
Deliver personalized coaching and ongoing assistance to graduates as they navigate their job search and transition into early employment.
We are responsible for designing and maintaining career readiness toolkits, templates (including CVs, cover letters, and LinkedIn profiles), and resource guides.
Maintain a graduate tracking database to oversee post-training employment status at three-, six-, and twelve-month intervals.
Establish and oversee peer learning networks while fostering strong mentorship relationships between alumni and graduates.
Conducting in-depth labor market research and ensuring program alignment with industry demands and economic trends, this role involves analyzing workforce data, identifying skill gaps, and evaluating educational and training programs to enhance employability and address labor market inefficiencies. The position requires a keen understanding of labor economics, proficiency in data analysis tools, and the ability to translate research findings into actionable strategies for stakeholders. Responsibilities include collaborating with educational institutions, government agencies, and industry leaders to refine curricula, develop targeted workforce initiatives, and monitor program effectiveness to meet evolving labor market needs. Strong analytical skills, attention to detail, and excellent communication abilities are essential for success in this role.
Track developments within Kenya’s technology and digital economy landscape to pinpoint emerging and high-demand skill sets, ensuring alignment with current and future market needs.
The landscape of employment is rapidly evolving, with new career paths emerging to meet the demands of a dynamic global economy. These burgeoning roles often require a blend of specialized skills, adaptability, and forward-thinking expertise to address emerging challenges and opportunities. Employers seek candidates who demonstrate a keen aptitude for innovation, problem-solving, and continuous learning to thrive in these evolving professional environments. Responsibilities typically include navigating uncharted professional territories, leveraging cutting-edge tools and methodologies, and contributing to the development of novel industry standards. Qualifications often encompass a mix of traditional education, practical experience, and a willingness to embrace interdisciplinary collaboration.
Share labor market insights with the training team to maintain Nairobi’ curriculum’s alignment with current industry demands and trends.
We ensure our hiring strategies align closely with organizational goals and employer branding objectives.
Prepare quarterly and annual reports detailing placement rates, employer feedback, and graduate outcomes.
The Programs and Partnerships team will receive assistance in compiling data and crafting compelling case studies to enhance donor reporting and strengthen fundraising proposals.
The role involves overseeing and managing human resource functions, ensuring compliance with employment laws and company policies. Key responsibilities include recruiting and onboarding new employees, processing payroll, handling employee records, and addressing workplace inquiries. The position requires strong organizational skills, attention to detail, and proficiency in HR software. Additionally, the individual must possess excellent communication abilities to liaise with employees and management effectively. Experience in conflict resolution and a deep understanding of labor regulations are also essential for success in this role.
Contribute to recruitment initiatives by crafting and disseminating vacancy announcements, evaluating and narrowing down candidate applications, facilitating interviews, and performing comprehensive background and reference verifications.
Prepare offer letters and employee contracts for newly hired personnel, and monitor contract expiration dates to facilitate timely renewals; verify that any modifications to an employee’s status are properly recorded.
Monitor probationary periods and oversee the timely processing of confirmations, extensions, or terminations in accordance with established timelines.
We facilitate the seamless integration of new employees into the organization by managing their orientation and onboarding process, which includes assembling welcome packages, enrolling staff in benefits programs, and ensuring they have the necessary workspace and resources to perform their roles effectively.
Provide assistance to the Finance Manager in maintaining accurate employee compensation and benefits calculations, ensuring timely updates to payroll whenever changes occur.
Oversee the implementation and management of human resources policies that encompass terms of service, compensation and benefits, employment agreements, and leave documentation.
Oversee the organization’s medical scheme and pension/provident fund, coordinating with insurance administrators to process reimbursements, facilitate new enrollments, and manage member removals.
Responsible for administering employee leave management and ensuring the Human Resources Information Management System (RIMS) is updated to maintain accurate reporting, while also generating monthly organizational charts.
Oversee the performance management system to verify that all critical deadlines and key milestones are achieved on schedule.
Administer contracts for volunteers, temporary staff, and interns, ensuring all terms and conditions are met and properly documented.
Ensure adherence to all internal policies and procedures, as well as compliance with relevant Kenyan labor laws.
Bachelor’s degree in Accounting, Finance, or a related field required; CPA certification strongly preferred. Minimum of five years of progressive accounting experience, including at least two years in a supervisory or management role. Proficiency in GAAP standards and experience with financial reporting systems. Strong analytical skills with meticulous attention to detail are essential. Excellent communication abilities to collaborate effectively with cross-functional teams. Ability to work independently and meet tight deadlines in a fast-paced environment. Experience with ERP systems, particularly SAP or Oracle, is highly desirable. Knowledge of tax compliance and audit processes is a plus.
A degree in Human Resource Management, Social Sciences, Development Studies, Business Administration, or a closely related field—either a diploma or a bachelor’s level qualification—is required.
We seek candidates with 0 to 2 years of professional experience in human resources, youth employment initiatives, career services, recruitment, or a comparable field; internship roles are also considered.
Demonstrates exceptional interpersonal abilities and a dedicated focus on fostering strong, meaningful connections with youth, driven by a sincere commitment to their empowerment.
Proficient in both English and Kiswahili, with strong written and verbal communication abilities.
Demonstrates strong proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint, with a solid aptitude for managing data and maintaining organized records.
Possesses a comprehensive grasp of Kenyan labor legislation and regulatory obligations.
Results-driven professional capable of working autonomously while effectively prioritizing and executing multiple tasks in a high-pressure, dynamic setting.
Maintains the highest standards of integrity, honesty, and maturity, exercising sound discretion when handling sensitive and confidential information.
Professional certification in Human Resource Management is required, with a preference for membership in the Institute of Human Resource Management (HRM) Kenya.
Proven understanding of Kenya’s technology sector, entrepreneurial landscape, or nonprofit organizations.
Experience with HR information systems, customer relationship management platforms, or applicant tracking software is required.
Individuals with a personal connection to or direct lived experience in urban informal settlement communities are encouraged to apply.
Proficient in implementing youth-focused development frameworks, including Technical and Vocational Education and Training (VET), the National Industrial Training Authority (NITA), and strategic partnerships with the Kenya Private Sector Alliance (KE PSA), among others, is required.
The position requires establishing and monitoring Key Performance Indicators (KPIs) for the Labor Market Intelligence (LMA) and Human Resources (HR) functions to evaluate operational efficiency and strategic impact. Responsibilities include analyzing workforce data, tracking recruitment metrics, and assessing employee performance trends to ensure alignment with organizational objectives. This role demands proficiency in data interpretation, a solid grasp of HR analytics, and the ability to translate insights into actionable recommendations for process improvement and talent management strategies. Additionally, the incumbent will collaborate with cross-functional teams to integrate LMA insights into HR planning and decision-making, fostering a data-driven approach to workforce optimization.
Nairobi boasts an exceptional graduate placement rate, with 90% securing employment, internships, or freelance opportunities within 3, 6, and 12 months following the completion of their training.
We aim to cultivate a robust network of employer partnerships by onboarding 10–15 new collaborators—including small and medium-sized enterprises (SMEs) and technology firms—each quarter through signed memoranda of understanding (Mouse) or placement agreements.
HR Compliance and Turnaround Efficiency – Achieve a 95% or higher completion rate for all HR processes (including contracts, confirmations, payroll updates, and leave records) promptly and accurately. The objective is to maintain a 95%+ on-time delivery rate while ensuring full adherence to statutory compliance requirements.
Graduates who successfully complete career readiness sessions will be counted toward Career Readiness Engagement. This metric tracks the number of individuals who fulfill the program’s career preparation requirements. Participation in these sessions is essential for measuring institutional effectiveness in equipping students with professional development skills.
Professionally crafted rewrite:
The initiative provides comprehensive career development support, including resume refinement, interview coaching, and LinkedIn optimization, which has demonstrated measurable enhancements in graduates’ employment confidence levels. The established benchmark is that 90% of participants in each cohort receive personalized coaching to maximize their career readiness and job placement success.
The tracking database must achieve an 85% completeness rate for updated employment statuses among graduates, verified at the 3-, 6-, and 12-month intervals. The goal is to maintain a data completeness threshold of at least 85% for each cohort cycle.
Interested applicants must ensure their applications are submitted by May 25, 2026.
Submissions should be directed to the dedicated email address: vacancy@nairobits.com.
Qualifications
BA/BSc/HND , Diploma , Professional Certificate
Experience Required
0 - 2 years
