Job Purpose
The volunteer project manager is responsible for managing and supervising the daily activities of the randomized controlled trial (RCT) that evaluates digital versus paper-based Patient-Reported Outcome Measures (Proms) in the orthopedic outpatient clinic, with a focus on maintaining schedules, ensuring adherence to protocols, facilitating clear communication, and optimizing collaboration among investigators, staff, and volunteers.
Oversee a range of critical duties including managing project timelines, coordinating team efforts, and ensuring adherence to established quality standards. Collaborate with stakeholders to define objectives, allocate resources efficiently, and monitor progress to guarantee timely and successful project completion. Conduct regular evaluations of performance metrics, identify areas for improvement, and implement corrective actions as needed. Facilitate communication between departments to align goals, resolve conflicts, and maintain a cohesive operational workflow. Additionally, prepare detailed reports to update leadership on project statuses, risks, and strategic recommendations.
The role involves overseeing project execution, ensuring timely delivery while adhering to budget constraints and quality standards. Key responsibilities include managing project timelines, coordinating with stakeholders, and facilitating communication between teams to align on objectives. The position requires strong organizational skills, attention to detail, and the ability to prioritize tasks effectively. Additionally, the role demands experience in project management methodologies, proficiency in relevant tools, and a proactive approach to problem-solving.
Manage the daily operations of a randomized controlled trial (RCT) designed to evaluate digital versus paper-based Patient-Reported Outcome Measures (Proms) within an orthopedic outpatient clinic setting.
Establish and manage detailed project schedules, guaranteeing all key milestones are achieved within designated timeframes.
Schedule and organize meetings involving investigators, clinical personnel, and research assistants to ensure efficient communication and collaboration.
Compiling and maintaining precise records, ensuring adherence to regulatory standards, and facilitating smooth operational workflows through meticulous documentation practices are key responsibilities. This role requires a strong understanding of compliance frameworks, meticulous attention to detail, and the ability to interpret and apply relevant policies and procedures accurately. Additionally, it involves verifying documentation accuracy, identifying potential gaps, and implementing corrective measures to uphold organizational integrity and regulatory compliance.
Responsibilities include maintaining precise records tracking study advancement, encompassing recruitment logs as well as data collection statuses.
Collaborate closely with the Institutional Review Board (IRB) to uphold ethical standards and maintain current, accurate documentation.
Facilitates the preparation and dissemination of accurate, timely, and relevant information to stakeholders through diverse communication channels, ensuring clarity and consistency in messaging. Compiles, analyzes, and presents data in structured reports, highlighting key insights and actionable recommendations to support informed decision-making. Maintains transparency in reporting processes while adhering to organizational standards and regulatory requirements. Collaborates with cross-functional teams to gather information and align reporting objectives with strategic goals.
Serve as the primary liaison among the volunteer team, clinic personnel, and principal investigators to facilitate seamless communication and collaboration.
Submit periodic progress reports to the principal investigators to ensure alignment with project objectives and milestones.
Draft interim reports and contribute to the preparation of final study summaries.
We provide professional assistance in maintaining, organizing, and optimizing data systems to ensure accuracy, accessibility, and security. This role involves collaborating with teams to implement data governance policies, streamlining workflows, and resolving discrepancies in databases. Key responsibilities include verifying data integrity, performing regular audits, and generating reports to support informed decision-making. Proficiency in data management tools, strong analytical skills, and meticulous attention to detail are essential for success in this position. Additionally, the ability to communicate complex data insights clearly and adapt to evolving technological advancements is required.
Responsible for ensuring the secure management and protection of data throughout all processes.
Collaborate with data entry personnel to verify that all entries are precise and comprehensive.
Identify and report any inconsistencies or errors in data collection for prompt resolution.
Training and guidance are essential components of this role, ensuring team members acquire necessary skills and maintain high performance standards through consistent oversight. The successful candidate will be responsible for developing and implementing training programs tailored to organizational needs and employee development goals. Additionally, they will provide ongoing supervision to ensure adherence to protocols, foster professional growth, and address any performance discrepancies promptly. Strong leadership, excellent communication, and the ability to mentor staff effectively are critical for this position.
Experienced personnel will familiarize volunteers and research assistants with the established study protocols and methodologies.
Ensure strict compliance with study protocols and offer assistance when necessary to address any deviations or questions.
Problem-solving and logistics professionals are responsible for analyzing complex situations, devising efficient solutions, and ensuring seamless operations across various processes. They evaluate challenges, implement strategic resolutions, and optimize workflows to enhance productivity and reduce inefficiencies. Requiring strong analytical abilities, attention to detail, and the capacity to manage multiple priorities, these roles demand adaptability and sound judgment. Responsibilities include coordinating resources, forecasting potential obstacles, and maintaining clear communication to align teams and stakeholders with operational objectives.
Identify and resolve operational obstacles, such as scheduling conflicts and technical malfunctions in digital Proms.
Maintain an efficient and organized workflow within the outpatient clinic to support seamless study activities.
Qualifications, Experience, and Skills Required:
Candidates must possess a bachelor’s degree in a relevant field, such as computer science, engineering, or a related discipline. A minimum of three years of professional experience in [specific field or role] is essential, along with demonstrated proficiency in [specific technical skills or tools]. Strong analytical and problem-solving abilities are required, along with excellent communication skills to collaborate effectively in a team environment. Familiarity with [industry standards, methodologies, or frameworks] is a plus, and the ability to adapt to evolving technologies and business needs is highly valued. Prior experience managing [specific tasks or projects] is advantageous.
A higher education degree or diploma is required for this position.
Experience with RCT preferably management but not a MUST
A background in health sciences, research, or a related discipline is highly desirable.
Proficient in utilizing digital tools and performing fundamental data management tasks.
Exceptional ability to coordinate tasks efficiently and oversee multiple projects simultaneously, ensuring timely completion and adherence to established objectives.
Ability to communicate clearly with medical staff and volunteers.
Qualifications
BA/BSc/HND , Diploma
