Job Summary
The Program Assistant provides on-the-ground support for executing, monitoring, and maintaining data for the School Feeding Program and associated sustainability efforts. The position guarantees precise data collection, adherence to school-level regulations, and prompt reporting of field operations.
The primary responsibilities entail overseeing day-to-day operations, ensuring adherence to established protocols, and coordinating team activities to achieve organizational objectives. Additionally, the role requires conducting regular performance evaluations, identifying areas for improvement, and implementing corrective measures as needed. Collaborating with cross-functional departments, managing project timelines, and maintaining accurate documentation are also essential duties. Furthermore, the position demands strong communication skills to liaise with stakeholders, resolve conflicts, and foster a productive work environment.
Program Implementation Support plays a critical role in ensuring the effective delivery and execution of initiatives by providing technical assistance, operational guidance, and coordination across teams. This position involves collaborating with stakeholders to assess needs, develop implementation strategies, and monitor progress to achieve project objectives. Key responsibilities include facilitating workshops, conducting training sessions, and compiling performance reports to evaluate outcomes. The ideal candidate must possess strong analytical skills, proficiency in project management tools, and experience in similar roles within development or organizational settings. Excellent communication and problem-solving abilities are essential, along with the capacity to work under tight deadlines and adapt to changing priorities.
Facilitate the execution of school feeding initiatives at designated educational institutions in accordance with established, approved strategies and schedules.
Coordinate food delivery processes at the school level, encompassing receipt and basic verification procedures.
Facilitate the coordination of field operations and stakeholder interactions to ensure seamless execution.
The role involves assisting with the execution of school-based sustainability initiatives under the Sustainable School Meals Project (SSMP), with guidance from the SSMP Project Officer. This includes facilitating the creation, supervision, and technical guidance of kitchen gardens, crop cultivation, poultry farming, and related activities.
The role involves compiling, analyzing, and presenting data to track performance, ensuring accurate and timely reporting. Key responsibilities include maintaining comprehensive records, conducting regular assessments, and evaluating outcomes to inform decision-making. The position requires strong analytical skills, attention to detail, and the ability to interpret complex information effectively. Proficiency in data management tools and reporting software is essential, along with the capacity to generate insightful reports that support strategic planning and operational improvements.
Compose quarterly and annual reports, as well as other written materials, to document and communicate the progress of implementation efforts.
Maintain accurate and up-to-date records for beneficiaries and schools, including enrollment details, feeding data, and contact information.
Conduct routine school monitoring visits to verify that activities are progressing as planned, focusing on timely food deliveries, adherence to food quality standards, appropriate food storage, and proper utilization by schools, among other critical aspects.
Document stories related to Program Change and their impacts as part of the documentation process.
Regularly disseminate updates regarding the execution of the school feeding program across all designated platforms.
Collect data for needs assessments, baselines, and impact evaluations at both the school and community levels.
Ensure all required tools and trackers are utilized consistently and maintained in an up-to-date status at all times.
The role involves collaborating with stakeholders and engaging with the community to ensure alignment with organizational objectives and foster meaningful relationships. Responsibilities include identifying key stakeholders, conducting consultations, and facilitating communication to address concerns and gather feedback. Requirements encompass strong interpersonal skills, the ability to build trust, and experience in community outreach or stakeholder management. Proficiency in negotiation and conflict resolution is essential to navigate diverse perspectives and promote productive dialogue.
Facilitate meaningful collaboration with internal teams and external community stakeholders to enhance collective involvement and shared objectives.
Ensure every participant in the program has a thorough understanding of the school feeding program’s policies and procedures.
Engage proactively in assigned coordination meetings and forums involving diverse stakeholders to ensure alignment and effective communication.
Job Specification:
A bachelor’s degree in a relevant field is necessary, along with a minimum of three years of professional experience in a comparable role, and proficiency in industry-standard software applications.
A relevant academic qualification, such as a university diploma or degree, in fields like Food Security, Agronomy, Community Development, Nutrition, or Social Work is required.
With a minimum of two years of proven experience in a relevant field, candidates should have held progressively responsible positions in School Feeding, Agriculture, Community Development, or Education in Emergencies.
Proficiency in agricultural and agronomy practices is required, with a preference for experience in educational or community-oriented settings.
Proficiency in working within Arid and Semi-Arid Lands (BASAL) regions and among local communities is an additional asset.
A motorcycle riding license in good standing is strongly preferred.
Able and willing to operate a motorcycle for transportation to and from project locations.
Proven track record in overseeing intricate projects with meticulous monitoring and comprehensive reporting capabilities.
Skilled in operating a variety of data collection and reporting platforms, including Kobe, OK, Google Forms, and Excel/Sheets, among others.
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This job description is intended as a comprehensive overview but may be subject to updates or modifications by the line manager at any time.
Qualifications
BA/BSc/HND , Diploma
Experience Required
2 years
