Oversee a range of critical operational duties, including drafting detailed reports, coordinating cross-functional initiatives, and ensuring adherence to compliance standards across all projects. Provide strategic guidance to team members, fostering an environment of collaboration and accountability while identifying opportunities for process improvements. Maintain clear and consistent communication with stakeholders to align expectations, resolve challenges efficiently, and support data-driven decision-making. Manage resource allocation to optimize productivity and mitigate risks, ensuring projects are delivered on schedule and within budget. Additionally, conduct regular performance evaluations and mentor staff to enhance skill development and professional growth.
Scheduling meetings and overseeing the allocation and maintenance of meeting room facilities.
Responsibilities include arranging transportation and lodging for employees as required.
The People & Talent team will receive assistance in coordinating both internal and external company events and conferences.
Overseeing the supplier database and maintaining accurate KYC (Know Your Customer) records, ensuring they are updated promptly to reflect any changes.
Responsibilities include overseeing the procurement of essential office supplies such as stationery, IT equipment, and kitchen provisions, ensuring timely delivery and alignment with organizational needs.
Overseeing the performance of the office assistant and cleaning staff, ensuring tasks are completed efficiently and to the required standards.
Implementing, maintaining, and recommending procedures and administrative systems for office efficiency is essential.
Maintaining current fire, health, and safety policies, as well as ensuring full compliance with regulatory standards throughout the office environment, is essential.
Serve as an Executive Assistant to the directors, overseeing their schedules, communications, email correspondence, and travel arrangements with precision and efficiency.
Professionally attending high-level meetings alongside directors and meticulously recording detailed minutes ensures accurate documentation of key discussions and decisions.
You will support HR and finance operations by maintaining accurate and current personnel records and overseeing record management.
Handling incoming and outgoing mail, addressing inquiries, and managing customer complaints regarding office operations are key responsibilities.
Drafting correspondence, presentations, and reports as directed by the lead supervisor.
To ensure all devices—particularly the projector and its accompanying accessories—are returned to the same condition they were initially provided.
Maintaining a consistently clean, orderly, and well-organized office environment, while coordinating and overseeing the cleaning schedule to meet operational needs.
Requirements
A bachelor’s degree in Hospitality, Tourism, or a closely related field is essential, as is equivalent hands-on experience within the hospitality industry.
Seeking candidates with 12 to 24 months of relevant professional experience.
Experienced professionals with a proven track record in [specific field or industry, if applicable] are invited to apply for this role. A minimum of [X years] of relevant work experience in [specific area or function] is essential, along with demonstrated expertise in [key skills or competencies]. Candidates must possess strong capabilities in [relevant skill] and the ability to [specific responsibility], ensuring alignment with organizational goals. Proficiency in [tools, software, or methodologies] is required, while familiarity with [industry-specific standards or regulations] is highly advantageous. Excellent communication skills and a collaborative approach are critical for success in this position.
Proficiency in administrative duties combined with a strong command of IT software applications is required.
Commercial and financial acumen are essential for this role, requiring a deep understanding of market dynamics, economic trends, and financial principles. Candidates must demonstrate proficiency in analyzing financial statements, evaluating investment opportunities, and assessing business performance to inform strategic decision-making. Familiarity with regulatory frameworks, industry standards, and competitive landscapes is crucial to identify risks and drive sustainable growth. Strong analytical skills, attention to detail, and the ability to translate complex financial data into actionable insights are mandatory. Prior experience in a commercial or financial function, whether in corporate settings, consulting, or investment roles, is highly advantageous.
Attention to detail is required to ensure accuracy and precision in all tasks.
Proven ability to collaborate effectively with team members and stakeholders at all levels is essential. Must demonstrate strong communication skills, both written and verbal, to convey ideas clearly and persuasively. Capacity to resolve conflicts diplomatically and foster a positive work environment is required. Should exhibit empathy and active listening to understand diverse perspectives and build strong working relationships.
Able to effectively persuade and motivate others to achieve desired outcomes through clear communication and compelling arguments.
Exceptional organizational skills and the ability to manage time efficiently are essential for this role. Candidates must demonstrate a strong capacity to prioritize tasks, meet deadlines consistently, and maintain productivity under pressure. The position requires a meticulous approach to planning, scheduling, and coordinating responsibilities to ensure optimal workflow and project completion.
The individual must demonstrate a proactive approach, actively seeking opportunities to contribute without requiring constant direction. They should exhibit self-motivation, identifying and addressing challenges independently while driving projects forward with minimal supervision. A strong sense of ownership over responsibilities and the willingness to take calculated risks when necessary are essential.
A highly adaptable and results-driven methodology for delivering work is essential.
Maintains absolute confidentiality and tact in all professional interactions and decision-making processes, ensuring sensitive information is handled with the utmost care while fostering an environment of mutual respect and collaboration. Demonstrates exceptional interpersonal skills to navigate complex situations with ease, balancing diverse perspectives to achieve equitable and diplomatic outcomes.
Qualifications
BA/BSc/HND
Experience Required
1 - 2 years
