Position Summary
The Program Officer will provide essential support for the execution, coordination, monitoring, and stakeholder engagement efforts across multiple initiatives at Alone Initiative. This role will involve leading the “Transforming Helmet Safety in Kenya: From Regulation to Market Compliance” project, which seeks to enhance motorcycle helmet safety regulations, strengthen compliance frameworks, and improve institutional coordination throughout Kenya. In addition to spearheading this initiative, the officer will contribute to the implementation of other Alone projects. The position will require active involvement in policy discussions, technical consultations, stakeholder coordination, research initiatives, monitoring and evaluation activities, and engagement with government bodies, development partners, transport stakeholders, and civil society organizations. Candidates should possess a strong background in project coordination, hands-on experience in policy or governance-focused programming, and a proven commitment to road safety, transport governance, public policy, standards compliance, or sustainable mobility.
Oversee a range of critical duties essential to the role, including the management of daily operations to ensure seamless workflow and adherence to organizational standards. Develop and implement strategic initiatives that enhance productivity and drive long-term growth while maintaining a focus on efficiency and innovation. Collaborate across departments to align objectives, foster teamwork, and resolve interdepartmental challenges through effective communication and problem-solving. Monitor performance metrics to identify trends, assess progress, and implement corrective measures as needed to optimize outcomes. Serve as a key liaison with stakeholders, ensuring alignment with company goals and maintaining strong relationships to support business objectives. Lead by example, mentoring team members and cultivating a culture of accountability, professionalism, and continuous improvement.
We are seeking a skilled professional to oversee the coordination and execution of project initiatives, ensuring adherence to timelines, budgets, and quality standards. The ideal candidate will manage cross-functional teams, facilitate communication among stakeholders, and implement strategies to optimize workflow efficiency. Responsibilities include developing project plans, tracking progress, mitigating risks, and delivering results in accordance with organizational objectives.
Ensure the seamless execution of project activities in strict alignment with approved work plans, established timelines, and donor-specific requirements.
Responsible for organizing logistics and planning processes for workshops, consultations, policy dialogues, validation meetings, and stakeholder forums.
Monitor progress towards project milestones and verify the punctual completion of outputs and deliverables.
Maintain thorough documentation of activities, attendance logs, meeting summaries, and project files to ensure comprehensive record-keeping.
Facilitate procurement and administrative procedures necessary for effective project execution.
We are seeking a professional adept at cultivating and maintaining robust stakeholder relationships and strategic partnerships. The ideal candidate will possess the ability to foster collaboration, align diverse interests, and drive mutual value across multiple organizations. Responsibilities include identifying key stakeholders, assessing their needs, and developing tailored engagement strategies to enhance communication and cooperation. Additionally, the role requires managing ongoing interactions, negotiating agreements, and ensuring sustained commitment to shared objectives. The successful applicant will demonstrate strong interpersonal skills, strategic thinking, and the capacity to navigate complex organizational dynamics to achieve collective goals.
Facilitate collaborations with essential stakeholders such as the Kenya Bureau of Standards, National Transport and Safety Authority, Kenya Revenue Authority, Ministry of Investments, Trade and Industry, boda associations, county governments, private sector entities, and development partners.
Collaborate in the planning and execution of engagements for the National Helmet Wearing Coalition (NHWC).
Prepare comprehensive stakeholder communication materials, including briefs, invitations, and follow-up documentation.
Foster strong, productive partnerships with project collaborators and specialized technical professionals to ensure seamless collaboration and alignment on objectives.
We are currently seeking a skilled professional to engage in comprehensive research, formulate and evaluate policies, and provide expert technical assistance. This role involves conducting in-depth investigations, analyzing data, and developing actionable insights to support organizational objectives. Additionally, the position requires the creation, review, and implementation of policies to ensure compliance and strategic alignment. The ideal candidate will deliver high-quality technical support, troubleshoot complex issues, and contribute to innovative solutions that enhance operational efficiency and effectiveness. Strong analytical abilities, attention to detail, and the capacity to translate technical information into clear, actionable recommendations are essential.
The position involves conducting reviews of support desk operations, analyzing relevant policies, mapping key stakeholders, and gathering essential data.
Assist in the development of policy briefs, technical reports, workshop reports, and advocacy materials.
Provide assistance to consultants and technical specialists throughout situational evaluations and the formulation of guidelines.
Generate evidence to support helmet compliance assessment, certification processes, and the enhancement of road safety governance frameworks.
The role involves overseeing Monitoring, Evaluation, and Learning (MEL) processes to systematically track progress, assess outcomes, and derive actionable insights for continuous improvement. This position entails designing and implementing robust frameworks to collect, analyze, and interpret data, ensuring accurate performance measurement and evidence-based decision-making. Key responsibilities include establishing clear indicators, conducting evaluations, and facilitating learning initiatives to enhance program effectiveness and organizational impact. The ideal candidate must possess strong analytical, research, and reporting skills, along with proficiency in data management tools and methodologies. Experience in developing MEL strategies and a keen understanding of adaptive management principles are essential for driving evidence-informed improvements.
Assist in the execution of the project monitoring and evaluation framework to ensure its successful implementation.
Responsibilities include gathering, organizing, consolidating, sanitizing, and evaluating project data and performance metrics to ensure accuracy and actionable insights.
Facilitate the compilation and delivery of monthly, quarterly, and donor-specific reports, ensuring accuracy and timely submission.
Monitor project progress, identify potential risks, document key learnings, and compile success metrics to evaluate outcomes and drive future improvements.
Facilitate collaborative learning initiatives and gather input from key stakeholders to enhance program effectiveness.
Craft, amplify, and strategically disseminate communications to bolster organizational visibility, ensuring alignment with branding guidelines and stakeholder engagement objectives. Oversee the development and distribution of internal and external materials, including press releases, reports, social media content, and presentations, to articulate key messages, achievements, and initiatives. Collaborate with cross-functional teams to integrate visibility strategies that enhance brand presence, support campaign execution, and measure effectiveness through analytics and stakeholder feedback.
Facilitate initiatives aimed at enhancing public engagement and maintaining transparent communication with stakeholders.
Orchestrate the promotion and dissemination of project deliverables across digital platforms, including social media and partner networks, to maximize visibility and engagement.
Facilitate media interactions and enhance project visibility for events and campaigns.
Capture and compile impact stories, photographs, and communication materials to document project outcomes.
The role requires providing comprehensive financial and administrative support to ensure smooth operational workflows. Responsibilities include managing budgets, processing invoices, maintaining financial records, coordinating schedules, organizing meetings, and handling general office tasks. Strong proficiency in financial software, exceptional organizational skills, and meticulous attention to detail are essential. Additionally, the position demands effective communication abilities, discretion in handling sensitive information, and the capacity to multitask efficiently in a fast-paced environment.
Track budgets and monitor expenditures to ensure financial activities remain within allocated limits.
Prepare financial documentation, including activity budgets, payment requests, and accountability records.
Maintain adherence to all established organizational and donor policies and procedures.
Coordinate travel arrangements and manage logistics for meetings and field activities to ensure seamless planning and execution.
Assist in the execution of procurement activities tied to specific projects, ensuring adherence to established timelines and budget constraints while maintaining compliance with organizational and regulatory standards.
Seeking a candidate with a minimum of three years of relevant work experience in a similar role, preferably holding a Bachelor’s degree in a related field. The ideal applicant must demonstrate proficiency in utilizing specific software and tools pertinent to the position. Additionally, exceptional communication skills, both written and verbal, are essential, along with the ability to work collaboratively within a team setting. Prior experience in project management or leadership roles would be advantageous.
A bachelor’s degree in Public Policy, Development Studies, Law, Political Science, Transport Planning, International Relations, Project Management, Public Health, or a closely related discipline is required.
A minimum of three years of hands-on professional experience in project coordination, governance, policy advocacy, road safety, public sector engagement, or development programming is required.
With a proven track record of collaborating effectively with governmental bodies, civil society organizations, or initiatives supported by donor funding.
Demonstrates a comprehensive grasp of policy development, effective stakeholder collaboration, and compliance with regulatory standards.
Skilled in conducting research, crafting detailed reports, and preparing thorough project documentation.
A background in road safety, transport governance, standards compliance, or mobility-related challenges is highly beneficial.
Skilled in facilitating workshops, providing one-on-one consultations, and chairing multi-stakeholder forums.
Demonstrates exceptional ability to organize tasks efficiently and prioritize responsibilities while maintaining strict adherence to deadlines.
Knowledge of accession processes to global UN treaties
Proven expertise and essential capabilities include a strong analytical mindset, exceptional problem-solving abilities, and advanced technical proficiency in relevant tools and systems. Candidates must demonstrate excellent communication skills, both written and verbal, to articulate complex ideas clearly and collaborate effectively with cross-functional teams. Familiarity with industry-specific methodologies, regulatory standards, and compliance protocols is mandatory. Prior experience in a similar role, preferably within a fast-paced environment, is highly desirable. Additionally, proficiency in data analysis, project management, and stakeholder engagement is required to ensure successful project delivery and operational excellence.
Proven ability to produce clear, concise, and well-structured reports, along with strong verbal and written communication skills.
Exceptional ability to coordinate tasks and interact effectively with others.
Demonstrates strong capability in juggling numerous responsibilities and meeting tight deadlines with precision.
Demonstrates exceptional aptitude for analytical reasoning and effective problem-solving.
Demonstrated expertise in utilizing Microsoft Office Suite and digital collaboration platforms is essential.
Proven capacity to operate autonomously as well as in cross-functional teams within diverse organizational settings.
Maintaining unwavering integrity, demonstrating unwavering professionalism, and ensuring meticulous attention to detail are fundamental.
Desirable Attributes
Demonstrated commitment to enhancing road safety, advancing mobility justice, and driving meaningful public policy reform.
Requires interaction with transport industry stakeholders or local community organizations.
A solid grasp of gender-responsive programming and inclusive mobility strategies is essential.
Experience with donor compliance and grants implementation is beneficial.
What Flone Offers
You will have the opportunity to play a pivotal role in advancing national road safety measures and shaping policy reform efforts.
Proficiency in high-level policy development and cross-sectoral partnerships is required.
A fast-paced, purpose-driven workplace fostering innovation and collaboration.
Professional development and educational prospects are available through engagement with regional and international road safety networks.
Qualifications
BA/BSc/HND
Experience Required
3 years
