We are seeking a highly motivated professional to join our team in the capacity of [Job Title], where you will play a pivotal role in [Key Responsibility or Department]. The ideal candidate will possess [X years] of relevant experience in [specific field or industry], along with a proven track record in [specific skill or responsibility]. Proficiency in [Software/Tool/Methodology] is essential, and strong analytical, communication, and problem-solving abilities are required to thrive in this dynamic environment. Your responsibilities will include [specific task], [task], and [task], with a focus on delivering measurable results and driving continuous improvement. Additionally, collaboration with cross-functional teams and adherence to company policies and industry standards will be integral to your success in this role.
All positions sharing the same title will carry identical responsibilities, with further specifics documented in the Work and Development Plan.
Comply with all policies, handbooks, guidelines, and donor mandates established by the Nuclear Regulatory Commission (NRC).
Provide support in executing the logistic and administration function’s portfolio in alignment with the established Plan of Action.
Offer fundamental assistance in logistics and administrative tasks to ensure efficient operations. Execute routine duties, including organizing files, managing schedules, and coordinating resources as needed. Maintain clear communication channels and uphold office protocols to support overall workflow productivity. Reliability and organizational skills are essential for this role.
Prepare status reports in accordance with management’s requirements, ensuring accuracy, timeliness, and adherence to established formats. Collaborate with relevant stakeholders to gather necessary data, analyze trends, and present key insights to support informed decision-making. Maintain meticulous records and documentation to facilitate compliance and transparency.
Verify that all supporting documentation is filed accurately and promptly.
Provide support in the coordination and execution of logistics and administrative functions to ensure seamless operational workflows.
Responsible for overseeing and updating administrative, logistic records, supplier documentation, and equipment inventories to ensure accuracy and compliance with organizational standards.
To drive continuous improvement, proactively communicate and advocate for enhancements to logistics and administrative operations.
Execute all tasks and responsibilities as directed by the Line Manager, encompassing any additional assignments deemed necessary to support operational objectives.
Duties include managing and overseeing daily operations to ensure efficiency, coordinating with cross-functional teams to align project goals, and maintaining compliance with organizational policies and industry regulations. Additionally, the role requires analyzing performance metrics to identify trends, implementing strategies to enhance productivity, and preparing comprehensive reports for senior leadership. The position involves supervising staff, fostering a collaborative work environment, and addressing operational challenges to support business objectives.
Responsible for overseeing office operations, managing schedules, and ensuring efficient workflows, administrative roles encompass a variety of tasks essential to organizational productivity. These positions require strong organizational skills, meticulous attention to detail, and the ability to multitask effectively in fast-paced environments. Proficiency in office software, including word processors and spreadsheets, as well as excellent communication and interpersonal abilities, is typically necessary. Responsibilities may include handling correspondence, coordinating meetings, maintaining records, and assisting with project management. Candidates should demonstrate reliability, discretion, and the capacity to support both individual teams and broader company objectives.
The office must strictly adhere to all relevant administrative legal obligations, such as tax compliance, government registrations, and obtaining necessary licenses within its operational jurisdiction.
Ensure the office premises are consistently clean and well-organized to cultivate a productive and professional workspace.
Oversee tenancy agreements by monitoring expiry dates and proactively informing the relevant occupants prior to contract termination.
Coordinate travel logistics effectively by securing flights and hotel accommodations for employees and guests, ensuring seamless and cost-effective arrangements.
Enhance the organization’s image through meticulous attention to office layout and the cultivation of a polished professional environment.
Deliver exceptional reception services by extending a warm and inviting greeting to all visitors, ensuring their needs are met with promptness and professionalism.
Ensure sufficient inventory levels of refreshments, cleaning supplies, and materials while upholding stringent quality and hygiene standards.
Manage the prompt and accurate settlement of utility bills and guesthouse rents for all field offices.
Oversee the procurement, organization, and upkeep of office inventory, equipment, furniture, and fittings to maintain optimal functionality and operational efficiency.
Disseminate organizational policies and procedures to enhance staff understanding, provide clear guidance, and uphold adherence to established standards.
Oversee the upkeep, repair, and sanitation of office buildings and accommodation facilities to maintain optimal conditions.
Execute all additional tasks as directed by your supervisor.
NRC provides essential logistic support functions, encompassing the coordination and management of supply chain operations, inventory control, and distribution logistics to ensure seamless operational efficiency. Candidates for these roles must possess a demonstrated ability to oversee logistical processes, maintain accurate records, and adhere to regulatory compliance standards. Responsibilities include facilitating the timely procurement and delivery of materials, optimizing transportation routes, and collaborating with cross-functional teams to address logistical challenges. Proficiency in logistics software and strong organizational skills are required, along with the capacity to work under pressure in dynamic environments.
Ensure all procurement activities strictly adhere to the logistics handbook and meet the specific requirements set forth by donors.
The role involves drafting Requests for Quotation (RFQs), soliciting vendor bids, analyzing submitted proposals, and entering Purchase Orders (POs) into the system.
Systems powered by Agrees are utilized to obtain necessary approvals.
Skilled professionals will be responsible for preparing legally binding agreements with suppliers. These contracts must accurately reflect negotiated terms, pricing, and obligations to ensure mutual compliance and minimize potential disputes. Attention to detail, proficiency in contract drafting, and a thorough understanding of procurement regulations are essential. Additionally, the role requires collaboration with legal teams and stakeholders to finalize terms and secure timely approvals.
Process supplier invoices and ensure timely payments are forwarded to the finance department in accordance with established procedures.
Oversee the upkeep and accuracy of the contract management form, ensuring it remains current at all times.
Collaborate with suppliers to confirm timely and precise delivery of goods and services.
Assist in coordinating the transportation of materials in adherence to established procedures and within specified timeframes.
Prepare and deliver precise stock and asset inventories, along with associated reports, to the Country Logistics Officer in a timely and efficient manner.
Maintain an organized filing system for procurement documents to facilitate efficient retrieval and ensure a secure archive for outdated records.
Ensure the timely receipt and distribution of supplies and project materials to the relevant field offices.
Responsible for managing both permanent and temporary office vehicles to facilitate daily operations, as well as ensuring timely processing of all associated payments.
Monitor the office generator log sheet, track daily fuel consumption, and prepare monthly reports accordingly.
Perform any additional tasks as directed by your supervisor, ensuring alignment with organizational objectives and priorities.
Seeking a candidate with a Bachelor’s degree in a relevant field, such as Computer Science, Engineering, or a related discipline, along with a minimum of three years of hands-on experience in a similar role. Proficiency in key technical skills, including programming languages like Python or Java, and familiarity with software development methodologies such as Agile or Scrum are essential. Strong problem-solving abilities, exceptional communication skills, and the capacity to collaborate effectively within a team are also required. The ideal applicant will demonstrate a commitment to continuous learning and adaptability in a fast-paced environment.
A Bachelor’s Degree or higher-level diploma in Business Administration and/or a field related to Logistics is strongly preferred.
Minimum of three years of professional experience in a comparable position is required.
Individuals with prior involvement in administration or logistics within humanitarian or recovery operations are encouraged to apply.
Experience gained from roles in challenging and unpredictable environments is essential.
Achieved measurable outcomes directly aligned with the responsibilities outlined for this role.
Proficiency in English, Swahili, and the relevant local language is essential.
A strong understanding of the context in Kakuna is a fundamental requirement.
Prior experience collaborating with international non-governmental organizations in a comparable role will be highly beneficial.
Qualifications
BA/BSc/HND
Experience Required
3 years
