We are seeking a highly motivated professional to join our team as a [Job Title]. The ideal candidate will possess a minimum of [X years] of experience in [relevant field], along with a proven track record in [specific skills or achievements]. Duties will include overseeing [key responsibilities], collaborating with cross-functional teams to [specific goal], and ensuring adherence to [company policies or industry standards]. Additionally, the role requires strong analytical abilities, exceptional communication skills, and the capacity to manage multiple priorities in a fast-paced environment. Proficiency in [specific software/tools] and a degree in [relevant field] are mandatory. The successful applicant will be responsible for [additional responsibility] and contribute to [specific project or initiative].
These duties and obligations shall apply uniformly to all roles bearing the same title, with specific details outlined in the Work and Development plan.
Comply with all NRC policies, handbooks, guidelines, and donor requirements at all times.
Assist in executing the logistics and administration functional portfolio in accordance with the established Plan of Action.
Offer fundamental logistical and administrative assistance to ensure seamless operational workflows.
Compose status reports as mandated by leadership, ensuring they are comprehensive and delivered in accordance with specified timelines.
Responsibilities include meticulously organizing and maintaining all supporting documentation in accordance with established filing protocols. This role requires strict adherence to record-keeping standards to ensure documents are accurately categorized, stored, and readily accessible when needed.
Provide support in the coordination and execution of logistics and administrative operations.
Maintain accurate administrative logs, manage supplier documentation, and oversee equipment inventories to ensure operational efficiency and compliance with organizational standards.
To drive continuous improvement, propose and disseminate innovative ideas that enhance the efficiency and effectiveness of logistical and administrative operations.
Execute any additional responsibilities delegated by the Line Manager as needed.
Oversee daily operations to ensure seamless workflow and adherence to established policies and procedures. Manage a diverse team, fostering collaboration, professional development, and accountability to achieve organizational goals. Develop and implement strategic initiatives to optimize efficiency, productivity, and service quality. Monitor performance metrics, analyze trends, and present data-driven recommendations to senior leadership for continuous improvement. Serve as a liaison between departments, facilitating clear communication and alignment with company objectives. Ensure compliance with industry regulations, safety standards, and ethical guidelines while maintaining a high standard of operational integrity.
Seeking a highly organized individual to manage office operations, handle correspondence, and maintain efficient administrative processes. The ideal candidate will possess strong communication skills, proficiency in office software, and the ability to multitask in a fast-paced environment. Responsibilities include coordinating schedules, preparing reports, and ensuring seamless day-to-day functionality of the office. Previous administrative experience and attention to detail are essential requirements for this role.
The office must adhere to all relevant administrative legal obligations, such as tax compliance, government registrations, and local licensing requirements applicable to its operational jurisdiction.
Ensure the office premises consistently meet elevated standards of cleanliness and organization, fostering an environment that enhances productivity and employee well-being.
Oversee tenancy agreements by monitoring expiration dates and proactively notifying affected occupants in advance of upcoming deadlines.
Orchestrate seamless travel logistics by procuring flights and reserving hotel accommodations for employees and guests.
Enhance the organization’s image through meticulous attention to office layout and a consistently polished professional environment.
Deliver exceptional reception services by extending a warm and professional greeting to all visitors while efficiently addressing their inquiries and requests.
Ensure sufficient inventory levels of refreshments, cleaning supplies, and materials are consistently maintained while adhering to stringent quality and hygiene protocols.
Responsible for ensuring that utility bills and guesthouse rents for all field offices are paid promptly and accurately.
Oversee the procurement, organization, and upkeep of office inventory, equipment, furniture, and fittings to ensure optimal functionality and longevity.
Enhance understanding and adherence to organizational policies and procedures by delivering clear, actionable guidance to staff while verifying compliance with established guidelines.
Regularly inspect and maintain office buildings and accommodation facilities to ensure they remain in excellent condition, with all repairs completed promptly and the premises consistently clean and orderly.
Handle all additional tasks and responsibilities as directed by your supervisor to support operational objectives.
Logistic support positions at NRC entail responsibilities focused on managing and optimizing supply chain operations, ensuring efficient procurement, distribution, inventory control, and transportation of materials and equipment. These roles require expertise in coordinating logistics activities, adhering to regulatory compliance, and maintaining accurate records of shipments and deliveries. Candidates must demonstrate proficiency in logistics software, possess strong analytical and problem-solving skills, and exhibit the ability to work collaboratively in fast-paced environments. Mastery of inventory management systems, freight documentation, and cost-control measures is essential, along with a commitment to safety and operational excellence.
Guarantee that all acquisition activities adhere strictly to the guidelines outlined in the logistics handbook as well as the specifications set forth by donors.
Preparation of Requests for Quotations (RFQs), solicitation of supplier bids, conduct of detailed bid analyses, and processing of Purchase Orders (POs) into the procurement system.
The Agrees system is utilized to facilitate the approval process, ensuring all necessary authorizations are obtained in a timely and efficient manner.
Draft and finalize legally binding agreements with one or more suppliers, ensuring all terms, conditions, and obligations are clearly defined, accurately reflected, and compliant with applicable laws and company policies. Collaborate closely with procurement, legal, and finance teams to review contract details, negotiate favorable terms, and address any discrepancies or risks before execution. Maintain organized documentation of all supplier contracts, amendments, and renewals, and monitor compliance throughout the contract lifecycle to ensure timely deliverables and performance standards are met.
Process supplier invoices upon receipt and forward the corresponding payments to the finance department in a timely manner.
Responsible for ensuring contract management forms remain current and accurate at all times.
Build strong collaborative partnerships with suppliers to guarantee the timely and precise fulfillment of all goods and services.
Assist in coordinating the transportation of materials in compliance with established procedures and within designated timeframes.
Ensure accurate stock and asset lists and reports are submitted to the Country Logistics Officer promptly.
Maintain a well-organized filing system for procurement documents to facilitate efficient retrieval and ensure a dedicated archive for outdated materials.
Efficiently coordinate the receipt and distribution of supplies and project materials to designated field offices in a timely fashion.
Responsible for the administration of both permanent and temporary office vehicles, ensuring seamless daily operations by overseeing their maintenance and usage. Additionally, tasked with processing and settling all vehicle-related payments punctually.
Monitor the office generator log sheet, tracking daily fuel consumption, and prepare monthly reports summarizing this data for review.
Perform additional responsibilities as directed by your supervisor.
Qualifications
A bachelor’s degree or higher diploma in Business Administration, Logistics, or a related field is strongly preferred.
Minimum 3 years’ experience in a comparable position is required.
Professionals with prior involvement in administrative or logistical roles within humanitarian or recovery operations are encouraged to apply. Familiarity with coordinating resources, managing documentation, and supporting field operations in crisis-affected environments is highly valued. Candidates should demonstrate adaptability in fast-paced settings and the ability to prioritize tasks under pressure while maintaining attention to detail.
Candidates should possess prior experience derived from roles within intricate and rapidly changing environments.
Achieved measurable outcomes aligned with the position’s established duties and objectives.
Proficiency in English, Swahili, and the relevant local language is essential.
Proficiency in the context of Kakuna is a fundamental requirement.
Working in an international non-governmental organization (INGO) in a comparable role is advantageous.
Qualifications
BA/BSc/HND
Experience Required
3 years
