We are seeking a highly motivated professional to fill the role of [Job Title], responsible for [key responsibility 1], [key responsibility 2], and [key responsibility 3]. The ideal candidate will possess [required skill/qualification 1], [required skill/qualification 2], and a minimum of [X years] of experience in [relevant field/industry]. Key duties include [daily task 1], [daily task 2], and [daily task 3], with additional responsibilities such as [duty 4] and [duty 5]. Strong [soft skill, e.g., communication, problem-solving] abilities are essential, along with proficiency in [specific tool, software, or method]. This position requires the ability to [action verb + outcome, e.g., collaborate effectively with cross-functional teams] while maintaining [key performance metric, e.g., high levels of accuracy]. The successful applicant will demonstrate a commitment to [company value or goal] and thrive in a [work environment descriptor, e.g., fast-paced, dynamic] setting.
All positions carrying the same title shall be governed by these responsibilities, which are to be outlined in the Work and Development Plan.
Ensure strict compliance with NRC policies, handbooks, guidelines, and donor requirements.
Support the execution of the logistics and administration functions’ portfolio by adhering to the established Plan of Action.
Offer fundamental logistical and administrative assistance to ensure smooth operational workflows. Handle routine tasks such as organizing schedules, managing correspondence, and maintaining records to support team productivity and efficiency.
Compile status reports as mandated by management, ensuring they are prepared and updated in a timely manner.
Guarantee the accurate and systematic organization of all supporting documentation in compliance with established protocols.
Support the organization and execution of logistics and administrative functions to ensure efficient operational workflows.
Oversee and manage administrative documentation, logistical records, supplier communications, and equipment tracking to ensure accuracy and efficiency across operations.
To effectively enhance the logistic and administrative functions, you will actively advocate for and disseminate innovative ideas aimed at driving continuous improvement.
Execute additional responsibilities as delegated by the direct supervisor.
Responsibilities include cultivating and maintaining strong relationships with key stakeholders, partners, and clients to ensure alignment with organizational objectives. The role entails overseeing project execution, monitoring progress, and delivering results in a timely and efficient manner. Additionally, the position involves analyzing data to identify trends, opportunities, and areas for improvement, while providing strategic recommendations to enhance operational performance. Collaborating across departments to drive cross-functional initiatives and fostering a culture of innovation and accountability are also essential duties.
Administrative positions encompass a broad spectrum of duties essential to the smooth operation of an organization, requiring individuals with exceptional organizational acumen, meticulous attention to detail, and robust communication abilities. Candidates must demonstrate proficiency in managing multiple tasks simultaneously, maintaining accurate records, and providing support to various departments or teams. Strong interpersonal skills are crucial for interacting with staff, clients, and external stakeholders, while technical competence in office software—such as Microsoft Office Suite—is typically mandatory. Additionally, the ability to prioritize workloads efficiently and adapt to changing priorities is highly valued in these roles.
To maintain adherence to all relevant administrative and legal obligations, oversee the office’s compliance with tax regulations, government registrations, and required licenses specific to its operational jurisdiction.
Ensure the office premises consistently meet stringent cleanliness and organizational standards to foster an optimal, productive work environment.
Oversee tenancy agreements by monitoring expiry dates and proactively notifying affected occupants beforehand.
Oversee and arrange all travel logistics with precision, ensuring timely flight and hotel bookings for employees and guests.
Enhance the organization’s public perception by maintaining a polished and well-organized office environment consistent with professional standards.
Deliver exceptional reception services by extending a cordial welcome to every visitor and addressing their inquiries with promptness and professionalism.
Ensure adequate stock levels of refreshments, cleaning supplies, and materials while upholding stringent quality and hygiene standards.
Manage the prompt and accurate processing of utility bills and guesthouse rents for all field offices to ensure timely payments.
Oversee the procurement, organization, and upkeep of all office inventory, equipment, furniture, and fittings to ensure optimal functionality and condition.
Educate staff on organizational policies and procedures while providing actionable guidance to facilitate adherence and maintain compliance standards.
To uphold the upkeep, functionality, and cleanliness of office buildings and accommodation facilities, regular maintenance and repairs must be performed, and the premises must be systematically organized and sanitized.
Execute any additional tasks or responsibilities as directed by your supervisor.
NRC is seeking candidates for logistics support positions, where responsibilities include coordinating transportation, managing inventory, and ensuring timely delivery of goods. Successful applicants will possess strong organizational skills, proficiency in supply chain management tools, and the ability to work under tight deadlines. A minimum of two years of experience in logistics operations is required, along with a valid driver’s license and familiarity with warehouse management systems. The role demands meticulous attention to detail, effective communication, and the capacity to collaborate with cross-functional teams to optimize supply chain efficiency.
Maintain strict adherence to all procurement procedures outlined in the logistics handbook and donor specifications.
Crafting RFQs, obtaining vendor quotations, conducting bid evaluations, and entering purchase orders into the system represent key responsibilities of this role.
Agrees systems are utilized to facilitate and secure approval processes.
Draft supplier contracts, ensuring all terms and conditions are clearly defined and legally compliant. Review and negotiate contract details to secure favorable terms for the organization, addressing pricing, delivery schedules, quality standards, and payment terms. Collaborate with legal, procurement, and relevant stakeholders to finalize agreements that align with company policies and mitigate potential risks. Monitor contract performance, track key milestones, and manage renewals or terminations as necessary to maintain operational efficiency and supplier relationships.
Receive supplier invoices, then process and submit corresponding payments to the finance department in a timely manner.
Maintain an accurate and up-to-date contract management form to ensure compliance and proper documentation of all agreements.
Collaborate with suppliers to guarantee the timely and precise fulfillment of goods and services.
Assist in coordinating the transportation of materials in accordance with established procedures and within specified timeframes.
Ensure that accurate stock and asset lists and reports are submitted to the Country Logistics Officer promptly.
Establish a well-organized filing system for procurement documents to facilitate efficient retrieval and maintain an archive for outdated materials.
Ensure the prompt and accurate receipt and distribution of supplies and project materials to designated field offices.
Responsible for managing both permanent and temporary fleet vehicles to support daily operations, ensuring timely processing of all associated payments.
Oversee the maintenance of the office generator’s log sheet, track daily fuel consumption, and compile monthly reports accordingly.
Perform additional tasks and responsibilities as delegated by your supervisor, ensuring all assigned duties are completed in a timely and efficient manner.
Bachelor’s degree in a relevant field such as engineering, computer science, or a related discipline is required. Minimum of three years of professional experience in a similar role is essential. Proficiency in industry-standard software and tools is mandatory. Strong analytical and problem-solving skills are necessary for success in this position. Excellent communication and teamwork abilities are also critical.
A degree in Business Administration or a related discipline, such as Logistics, is highly desirable; at minimum, a Bachelor’s qualification is required.
A minimum of three years of relevant work experience in a comparable position is required.
Professionals should have proven experience in administrative or logistical roles within humanitarian or recovery operations. Familiarity with coordinating support functions in challenging environments is essential, as is the ability to manage resources efficiently under pressure. Candidates must demonstrate adaptability and problem-solving skills to navigate dynamic and often unpredictable situations.
Previous experience from working in complex and volatile contexts
Achieved outcomes that are well-documented and directly aligned with the responsibilities of the position.
Proficiency in English, Swahili, and the relevant local language is essential.
Proficiency in the operational context of Kakuna is a fundamental requirement.
Experience of working with INGO in a similar capacity will be an added advantage
Qualifications
BA/BSc/HND
Experience Required
3 years
