We are seeking a highly motivated professional to join our team in the role of [Job Title]. The ideal candidate will possess a minimum of [X years] of experience in [relevant field], with a proven track record in [key responsibility or skill]. Proficiency in [specific software, tool, or methodology] is essential, and strong analytical and problem-solving abilities are required to navigate complex challenges. The position demands excellent communication skills to collaborate effectively with cross-functional teams and stakeholders, ensuring alignment and successful project execution. Responsibilities include [list key responsibilities], with a focus on delivering high-quality results in a timely and efficient manner. The candidate must demonstrate adaptability, a proactive mindset, and a commitment to continuous learning to thrive in this dynamic environment.
All roles sharing the same title will carry identical responsibilities, with specifics outlined in the Work and Development plan.
Ensure strict compliance with all NRC policies, handbooks, and guidelines, as well as any specific donor requirements.
Support the execution of the logistic and administrative functions’ portfolio in alignment with the established Plan of Action.
Provide foundational support in logistics and administrative operations to ensure efficient workflow and organizational effectiveness.
Prepare and compile status reports in accordance with management’s specifications as needed.
Maintain accurate and organized filing of all supporting documentation to ensure compliance and accessibility.
Provide support in organizing and executing logistics and administrative operations as needed.
Oversee and manage administrative, logistical records, supplier documentation, and equipment inventory to ensure accuracy and efficiency in operations.
To drive continuous enhancement of logistics and administrative operations, propose and champion innovative ideas aimed at optimizing efficiency and effectiveness within these functions.
Execute any additional responsibilities delegated by the Line Manager as needed.
The incumbent will be tasked with overseeing a range of duties including project management, team coordination, and stakeholder communication to ensure project deliverables are met within specified timelines. Key responsibilities involve developing strategic plans, monitoring progress, and implementing solutions to address any challenges that arise during execution. Additionally, the role requires meticulous attention to detail in budget tracking, risk assessment, and compliance with organizational policies. Collaboration with cross-functional teams and senior leadership will be essential to align initiatives with broader business objectives.
Handle administrative responsibilities with precision and efficiency, ensuring seamless office operations. Maintain accurate records, manage correspondence, and coordinate schedules to support organizational workflows. Possess strong organizational skills, attention to detail, and proficiency in office software. Demonstrate excellent communication abilities to liaise between departments and stakeholders. Prioritize tasks effectively under deadlines while maintaining confidentiality and professionalism. Adapt to evolving priorities and contribute to a productive work environment.
Ensure the office meets all mandatory administrative legal obligations, such as fulfilling tax obligations, completing government registrations, and maintaining necessary licenses within the operational jurisdiction.
Ensure the office premises consistently meet stringent cleanliness and organizational standards to foster a productive and positive work environment.
Oversee tenancy agreements by monitoring expiration dates and providing timely notifications to the appropriate tenants in advance.
Handle all travel logistics to ensure seamless arrangements, encompassing flight reservations and hotel bookings for employees and guests.
Enhance the organization’s public image through meticulous attention to office layout and a polished, professional environment.
Deliver exceptional reception services by extending a warm and professional greeting to all visitors while efficiently addressing their inquiries and requests.
Ensure an adequate inventory of refreshments, cleaning supplies, and materials, while maintaining adherence to quality and hygiene standards.
Responsible for ensuring the prompt processing and payment of utility bills and guesthouse rents across all field offices.
Oversee the procurement, organization, and upkeep of office supplies, equipment, furniture, and fixtures to maintain optimal functionality and condition.
Raise staff understanding of organizational policies and procedures while providing actionable guidance and ensuring adherence to established guidelines.
Maintain office buildings and accommodation facilities in optimal condition by overseeing necessary repairs, upkeep, and cleanliness to ensure a well-organized and hygienic environment.
Additionally, you will undertake any tasks or projects as directed by your supervisor to support operational needs and maintain workflow efficiency.
NRC Logistics Support positions deliver essential operational assistance through streamlined coordination of resources, ensuring seamless supply chain management and efficient distribution of materials. These roles require a strong background in logistics operations, proficiency in inventory control systems, and the ability to resolve logistical challenges promptly. Responsibilities include monitoring shipment schedules, maintaining accurate documentation, and collaborating with cross-functional teams to optimize workflow efficiency while adhering to regulatory and safety standards. Ideal candidates will possess excellent organizational skills, attention to detail, and a proven track record in logistics management within dynamic environments.
Ensure strict adherence to all procurement processes as outlined in the logistics handbook and donor specifications.
Crafting Requests for Quotations (RFQs), soliciting vendor quotes, conducting detailed bid evaluations, and systematically uploading purchase orders into the designated system are among the core duties associated with this role.
The role involves utilizing the Agrees system for obtaining necessary approvals.
Compose legally binding agreements with suppliers to formalize terms of engagement, ensuring all obligations, deliverables, and compliance requirements are clearly outlined and mutually agreed upon.
Responsible for processing supplier invoices and ensuring timely payments are forwarded to the finance department as per established procedures.
Oversee the upkeep of the contract management form to ensure it remains current and accurate.
Collaborate with suppliers to guarantee timely and precise delivery of products and services.
Assist in coordinating the transportation of materials in accordance with established procedures, ensuring timely execution.
Prepare and transmit precise stock and asset inventories and reports to the Country Logistics Officer promptly.
Establish and maintain a well-organized filing system for procurement documents to facilitate efficient retrieval and ensure secure archiving of outdated materials.
Ensure the prompt and accurate receipt and distribution of supplies and project materials to designated field offices.
We are tasked with managing both permanent and temporary office vehicles for daily operational requirements, as well as ensuring their payments are processed promptly and accurately.
Oversee the maintenance of the office generator log sheet, track daily fuel consumption, and compile comprehensive monthly reports.
Perform additional tasks as directed by your supervisor, including any special assignments or responsibilities deemed necessary by management.
A Bachelor’s degree in Computer Science, Information Technology, or a closely related field is required. Minimum of five years of professional experience in software development, with at least two years in a leadership or senior role, is essential. Proficiency in multiple programming languages, such as Python, Java, or C++, is necessary. Strong knowledge of software development methodologies, including Agile and Scrum, is required. Excellent problem-solving abilities and a keen attention to detail are critical. Effective communication skills, both written and verbal, are also imperative.
A preference exists for candidates holding a Bachelor’s Degree or an equivalent Higher Diploma in Business Administration, with a focus on fields such as Logistics.
A minimum of three years of relevant professional experience in a comparable position is required.
Professional experience in administrative or logistical roles within humanitarian and recovery operations is required.
Seasoned professionals who have operated in intricate, unpredictable environments are encouraged to apply.
Achieved measurable outcomes aligned with the stated objectives of the role, ensuring thorough tracking and verification of performance metrics associated with key responsibilities.
Proficiency in English, Swahili, and the local language is required.
Proficiency in the local context of Kakuna is a critical requirement for this role.
Experience of working with INGO in a similar capacity will be an added advantage
Qualifications
BA/BSc/HND
Experience Required
3 years
